MB-230 Practice Test 2 — 25 Questions

Question 1

You are a Customer Service functional consultant for Lamna Healthcare. The service team handles cases that are frequently reopened by customers. The service manager wants to track how many times a case has been reopened and require agents to provide a reason each time they reopen a case. What should you configure?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Create a custom field 'Reopen Count' and a business rule that increments the field and makes a 'Reopen Reason' field required when the case status changes to Reopened.. The requirement is to track reopenings and enforce a reason each time a case is reopened. A custom field for reopen count and a business rule that increments it and makes a reason field required upon status change to Reopened achieves both goals. Business rules are the appropriate no-code tool for enforcing field requirements conditionally. This approach provides accurate data for reporting and ensures agents comply.

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Configure a workflow that sends an email to the service manager every time a case is reopened and asks the agent to reply with the reason.

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Use the Case Resolution dialog and add a required 'Reopen Reason' field to the resolve case form, then set the case status to Reopened.

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Enable the case reopening rule and set the case status to Reopened, then add a required field for the reopen reason on the case form.

Question 2

A customer service manager at Trey Research is configuring a case resolution process. The manager wants to ensure that when an agent resolves a case, the system automatically sends a satisfaction survey to the customer. The survey must be sent only if the case's priority is High and the customer's contact preference is Email. Which feature should the manager use to achieve this?

Accepted Answer

Configure a Customer Voice survey and use a Power Automate flow to send it based on case resolution and conditions.. The correct approach is to use Customer Voice, which is the survey tool integrated with Dynamics 365 Customer Service. You create a survey project in Customer Voice, then use Power Automate to trigger the survey when a case is resolved. The flow can include conditions to check the case's priority and the customer's contact preference (e.g., email). This method leverages the native integration and provides robust survey capabilities.

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Use a routing rule to route the case to a queue that automatically sends a survey upon resolution.

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Create a workflow that triggers on case resolution and sends an email with a survey link if the conditions are met.

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Enable the 'Send survey on resolve' option in the Customer Service settings and set the conditions for priority and contact preference.

Question 3

You are a functional consultant at Alpine Ski House. The service manager wants to give agents the ability to see all cases that were previously resolved for the same customer directly from the case form, without leaving the record. You need to configure the case form to display this information. What should you do?

Accepted Answer

Add the Related Cases subgrid to the case form and filter it to show cases with a status of Resolved for the same customer.. The Related Cases subgrid is the native way to show other cases associated with the same customer directly on the case form. Filtering to Resolved status ensures agents see only completed cases, which supports faster resolution of recurring issues. Other options either aggregate data, require external tools, or only copy a single value, failing the requirement.

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Use a business rule to copy the resolution from the most recent resolved case into a new field on the case form.

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Create a Power BI dashboard that displays resolved cases by customer and embed it on the case form.

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Configure a rollup field on the customer record that counts resolved cases and display it on the case form.

Question 4

A customer service representative at Litware Inc. needs to quickly find all cases that are related to a specific customer and have been resolved in the last 30 days. The representative wants to see a list of these cases without creating a custom view. What should the representative use?

Accepted Answer

Advanced Find, setting the Case entity, adding a condition for Customer equals the specific customer, and a condition for Status Reason equals Resolved with a date filter for the last 30 days.. Advanced Find is the correct tool because it allows the representative to query the Case entity with multiple conditions: Customer equals the specific customer, Status Reason equals Resolved, and a date filter for the last 30 days. This provides a precise list without requiring a custom view. The other options either search globally, show only activities, or display only active cases assigned to the user, none of which meet the requirement.

Answer

The Customer Service Hub's 'My Active Cases' view, sorting by customer and filtering by resolution date.

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The Timeline control on the customer record, filtering activities for resolved cases.

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The search box on the Customer Service Hub dashboard, entering the customer name and 'resolved'.

Question 5

You are setting up record-based routing for a new 'Product Inquiry' entity. You have already created the entity and the necessary queues. What is the first step you must take in the Customer Service Admin Center to enable this entity for Unified Routing?

Accepted Answer

Enable the entity for routing in the 'Record-based routing' configuration section.. Before an entity can be used with Unified Routing, it must be explicitly enabled for routing. This process involves navigating to the 'Routing' section and record-based routing settings. Enabling the entity allows the system to create the necessary background infrastructure, such as the ability to link it to workstreams and define intake rules for incoming records.

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Create a new workstream and select 'Product Inquiry' as the record type.

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Add the 'Product Inquiry' entity to the 'Omnichannel for Customer Service' app module.

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Configure a New Intake Rule specifically for the 'Product Inquiry' record type.

Question 6

A company wants to implement a custom presence status called 'Training' that should be visible to supervisors but prevent any new work items from being routed to agents. Which configuration is required to ensure this status is available in the Omnichannel for Customer Service app?

Accepted Answer

Create a new record in the Presence entity and map it to the 'Busy' base presence.. Custom presence statuses allow organizations to tailor agent availability to their specific operational needs. To make a new status functional, it must be created and then mapped to a base presence. This mapping determines the underlying behavior of the routing engine while allowing the display name to be customized for reporting and supervision.

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Modify the 'Available' base presence to include a 'Training' sub-status.

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Update the agent's User record with a 'Training' flag.

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Use the App Profile Manager to add 'Training' to the Productivity Pane.

Question 7

An agent is using the Customer Service workspace and needs to perform a series of repetitive tasks, including sending a standard email and closing the case. Which productivity tool should the consultant implement to automate these steps for the agent?

Accepted Answer

Macros. Macros in Dynamics 365 Customer Service allow for the automation of multi-step, repetitive tasks with a single click. They are designed to improve agent efficiency by reducing manual data entry and ensuring consistency in processes such as updating records, sending communications, and navigating the application interface.

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Smart Assist suggestions

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Agent scripts

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Quick replies

Question 8

Refer to the exhibit. The routing configuration is set to 'Closest Match'. If an incoming work item requires a skill level of 5, but the only available agent has a skill level of 4, how will the routing engine respond?

Accepted Answer

The engine will assign the work item to the agent with level 4 proficiency.. The 'Closest Match' setting allows the routing engine to assign work items to agents who may not meet the exact skill proficiency required, as long as they are the best available option. This prevents work items from being stuck in a queue when perfectly matched agents are unavailable.

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The engine will wait for the relaxation timer of 60 seconds before assigning.

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The engine will reject the assignment because the level 4 is not level 5.

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The engine will route the item to the default queue immediately.

Question 9

Refer to the exhibit. You are reviewing the JSON configuration for a routing rule. Based on the provided exhibit, what will happen when a case with 'High' priority arrives?

Accepted Answer

The case is assigned to the Emergency_Support_Queue.. The exhibit defines a routing rule that checks if a case's priority attribute equals 'High'. If the condition evaluates to true, the system triggers the 'assign_to_queue' action, routing the item to the 'Emergency_Support_Queue'. This automated approach ensures that high-priority issues are routed to specialized teams immediately, which is crucial for meeting Service Level Agreements (SLAs) and maintaining high customer satisfaction in high-pressure support environments.

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The case is automatically escalated to a manager.

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The system sends an email to the customer.

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The rule fails because the priority weight is too low.

Question 10

A consultant is configuring capacity for a team that handles both technical support cases and simple billing inquiries. They want to ensure agents can handle 2 technical cases or 5 billing inquiries at a time. What is the most efficient configuration?

Accepted Answer

Create two capacity profiles with the respective limits and assign both to the agents.. Capacity profiles are the ideal tool for managing different types of work that consume different amounts of an agent's bandwidth. By creating distinct profiles for technical and billing work, you can set specific limits for each, ensuring agents are not overwhelmed by complex tasks while remaining productive.

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Use unit-based capacity and assign 50 units per technical case.

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Configure a single queue with mixed priority for both types of cases.

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Set the agent's presence to 'Busy' after the first technical case is assigned.

Question 11

You are designing an advanced routing strategy for a global service center. You need to ensure that work items are distributed to queues based on the customer's region AND the language of the incoming request. Which TWO components of the routing rule set will you use to achieve this? (Select TWO)

Accepted Answer

Classification rules. Advanced routing requires a combination of classification and route-to-queue logic. Classification rules enrich the work item with necessary metadata (like language or region) by evaluating the incoming data, while route-to-queue rules use that enriched data to place the item in the most appropriate queue for processing by agents.

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Intake rules

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Prioritization rules

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Assignment rules

Question 12

Which entity should you use to store reusable knowledge content that can be surfaced to agents during case resolution?

Accepted Answer

Knowledge Article. The Knowledge Article entity is the standard object in Dynamics 365 for creating and managing documentation. By using this entity, organizations provide agents with a centralized, searchable repository of solutions. This consistency in information delivery reduces the time required to resolve common problems, ensures that customers receive accurate answers, and allows for the easy retirement of outdated information through the built-in article lifecycle management process.

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Email Template

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Case Template

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Topic Entity

Question 13

A customer service representative needs to quickly view a customer's recent cases, entitlements, and recent interactions while handling a phone call. Which feature in Dynamics 365 Customer Service provides this consolidated view?

Accepted Answer

Customer summary. Customer summary is specifically designed to show a snapshot of customer information, including recent cases, entitlements, and interactions, enabling agents to quickly understand the customer's context. The timeline, knowledge search, and productivity pane serve different purposes and do not provide this consolidated view.

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Timeline

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Knowledge search

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Productivity pane

Question 14

A customer service manager at Proseware Inc. wants to ensure that when a case is created, the system automatically sends an email to the customer acknowledging receipt. The email must include the case number and a link to the case. The manager also wants to track whether the email was delivered successfully. What should the manager configure?

Accepted Answer

A workflow that triggers on case creation, sends an email using a template with the case number and link, and creates an email activity record.. The requirement is to automatically send an acknowledgment email with case number and link, and to track delivery. A workflow triggered on case creation can send an email using a template and create an email activity record. The email activity's status provides delivery tracking. Power Automate with notes lacks tracking, business rules cannot send emails, and email templates alone do not auto-send. Thus, the workflow is the correct choice.

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An email template configured to auto-send on case creation, with delivery receipts enabled in Exchange.

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A Power Automate flow that sends an email via Outlook and logs the email as a note on the case.

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A business rule that sends an email when the case is created, using the customer's email address.

Question 15

A consultant is setting up a new chat workstream. The organization wants to ensure that if a customer sends a message containing the word 'urgent', the chat is immediately routed to a high-priority queue. Which feature should be configured to achieve this?

Accepted Answer

Routing rules with condition based on message content. Routing rules allow you to define conditions that evaluate incoming chat messages. By setting a condition to check if the message contains 'urgent', the rule can immediately route the chat to a high-priority queue. Sentiment analysis, Smart Assist, and overflow conditions do not parse message content for keywords, so they cannot fulfill this specific requirement. Routing rules are the correct feature to configure.

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Smart Assist

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Sentiment analysis

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Overflow condition

Question 16

You are using the Customer Service workspace and need to create a custom channel integration. Which technology allows you to pass data from an external chat widget to Omnichannel for Customer Service and create a session?

Accepted Answer

Channel Integration Framework (CIF). The Channel Integration Framework (CIF) is the designated technology for integrating external chat widgets with Dynamics 365 Customer Service. It provides the necessary APIs to create sessions, pass context data, and handle events within the Customer Service workspace. The other technologies are not designed for this real-time widget integration.

Answer

Azure Service Bus

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Power Automate

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Microsoft Dataverse Web API

Question 17

A customer service agent at Alpine Ski House is working on a case and needs to quickly view all the activities, such as phone calls and emails, that are associated with the case. The agent wants to see a consolidated timeline of all interactions. What should the agent use?

Accepted Answer

The Timeline control on the case form.. The Timeline control is a core feature in Dynamics 365 Customer Service that provides a unified, chronological view of all activities associated with a case. Agents can quickly see phone calls, emails, tasks, and appointments, and can filter or expand items. This eliminates the need to navigate to separate views and enhances productivity by keeping the interaction history readily accessible on the case form.

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The Related Cases view.

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The Activities associated view.

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The Case Hierarchy chart.

Question 18

You are configuring a workstream for a new voice channel. The organization requires that calls are routed to agents who have the 'Spanish' skill and are available. If no such agent is available within 60 seconds, the call should be redirected to a backup queue. Which TWO components must you configure to meet this requirement? (Choose two.)

Accepted Answer

Set up a workstream with a voice channel and assign a queue that includes agents with the Spanish skill.. To route voice calls to agents with the Spanish skill and redirect after 60 seconds if none are available, you need a workstream that uses a queue with those skilled agents, and an overflow condition that triggers after the timeout to a backup queue. The other options do not enforce the skill requirement or the timeout redirection. Together, these two components provide the necessary routing and fallback behavior.

Answer

Create a routing rule that checks the customer's language preference and routes to a Spanish-speaking agent.

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Set up a capacity profile that limits each agent to one voice call and assign it to the queue.

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Enable sentiment analysis to detect frustration and escalate to a supervisor if the wait exceeds 60 seconds.

Question 19

You are configuring unified routing for a customer service center. The organization wants to route incoming cases based on the case's product category and the customer's region. The routing must be evaluated in a specific order. Which routing component should you configure to define the sequence of evaluation rules?

Accepted Answer

Rule set. The rule set is the component that defines the sequence of evaluation for routing rules. It allows you to order conditions so that the most important criteria are checked first. In this scenario, configuring a rule set ensures that product category is evaluated before region, enabling precise routing based on business priorities.

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Queue

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Assignment method

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Workstream

Question 20

A support team uses Dynamics 365 Customer Service. They want to allow agents to quickly find similar cases and their resolutions when working on a new case. They also want to ensure that agents can link a knowledge article to a case for future reference. What should the team configure?

Accepted Answer

Enable the Similar Cases feature and configure the case form to include a Knowledge Articles subgrid.. The Similar Cases feature provides AI-driven suggestions of similar cases, helping agents find resolutions. A Knowledge Articles subgrid on the case form allows agents to link relevant articles manually. Together, these features meet the requirements. Custom development or queues do not provide the needed similarity matching and knowledge linking.

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Create a custom entity for similar cases and use a plugin to find matches.

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Enable the Knowledge Search feature and configure it to automatically link articles to cases.

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Configure a queue that groups similar cases together.