GWS-ADMIN Timed Practice Test 3 — 10 Questions

Question 1

A Workspace administrator uses the Email Log Search tool in the Admin console to investigate a message that a user says never arrived. The search returns a single entry with the delivery status 'Rejected' and the SMTP response code '550 5.7.1'. The recipient's mailbox exists and is active. What is the most likely reason the message was rejected?

10 minute time limit — choose an answer to begin.

Accepted Answer

A content or attachment policy blocked the message because it matched a quarantine or compliance rule.. A 550 5.7.1 response is the SMTP enhanced status for a message rejected by policy, permission, or security filtering rather than by address or storage. Because the mailbox exists and is active, the rejection must originate from a Workspace rule such as a content compliance, attachment compliance, blocked sender, or DLP policy. Email Log Search is the correct tool to confirm this, and the logs point directly at a policy block.

Answer

The recipient address does not exist in the Workspace directory, so the message was refused.

Answer

The recipient's mailbox storage quota was exceeded, so the incoming message was bounced.

Answer

The sending domain failed SPF authentication, so the receiving server rejected the message as spoofed.

Question 2

A user reports that their company-owned Android device has been lost. You need to remotely wipe all data from the device, including personal data. Which action should you take in the Admin console?

Accepted Answer

In the Admin console, go to Devices > Mobile & endpoints > Devices, select the device, and click 'Wipe device'.. For a lost company-owned Android device, a full device wipe is necessary to erase all data. The 'Wipe device' action in the Admin console triggers a factory reset, removing both corporate and personal data. This is the most secure action to prevent unauthorized access to any data on the device.

Answer

In the Admin console, go to Devices > Mobile & endpoints > Devices, select the device, and click 'Wipe corporate data'.

Answer

In the Admin console, go to Devices > Mobile & endpoints > Devices, select the device, and click 'Block device'.

Answer

In the Admin console, go to Devices > Mobile & endpoints > Devices, select the device, and click 'Remove device'.

Question 3

You are the Workspace administrator at a company where every employee's mailbox must be preserved for seven years after they leave. A user in the Sales organizational unit resigns, and you need to immediately block sign-in and stop new mail from being delivered to that mailbox while keeping all existing mail intact. What should you do?

Accepted Answer

Suspend the user account in the Admin console.. Suspending the account is the standard way to cut off access and inbound mail while keeping all data recoverable. Deletion destroys the mailbox, Vault rules only archive data, and password or 2SV changes do not revoke access. Suspension preserves the mailbox for later migration or Vault export while satisfying the immediate security need.

Answer

Delete the user account and then restore it from the Admin console within 20 days.

Answer

Reset the user's password and enable 2-Step Verification enforcement for the Sales OU.

Answer

Move the user into a dedicated organizational unit and apply a Google Vault retention rule to that OU.

Question 4

What happens when you delete an Organizational Unit?

Accepted Answer

The OU cannot be deleted until it is empty. Deleting an OU requires moving all users and sub-OUs out of it first.

Answer

Users inside are suspended

Answer

Users are deleted along with the OU

Answer

Users inside are automatically moved to root

Question 5

You need to ensure that Google Chat messages are retained for 5 years. How do you do this?

Accepted Answer

Create a Chat retention rule in Vault. Google Vault is the eDiscovery and retention tool for Google Workspace, and it supports retention rules for Chat (as well as Gmail, Drive, and Meet). Creating a Chat retention rule in Vault with a 5-year retention period ensures messages are preserved for that duration regardless of user deletion. This is the only mechanism that enforces a defined retention period for Chat messages.

Answer

Enable chat history for all users

Answer

Export Chat logs via the API

Answer

Set a Gmail retention rule

Question 6

You need to create a custom administrator role that allows a security analyst to use the Security Center Investigation Tool, view audit logs, and manage alerts, but prevents them from modifying user passwords or organizational unit structures. Which exact set of privileges should you assign?

Accepted Answer

Select privileges from Security Center (Investigation Tool, Alerts) and Reporting (Audit logs), while leaving User Management and OU privileges unchecked.. The correct approach is to create a custom role by selecting only the necessary privileges: Security Center (Investigation Tool, Alerts) and Reporting (Audit logs), while leaving User Management and OU privileges unchecked. This grants the security analyst the required access without granting unnecessary permissions.

Answer

Grant 'Super Admin' privileges and restrict access using Context-Aware Access.

Answer

Assign the 'Helpdesk Admin' role combined with 'Security Center Reader'.

Answer

Assign the built-in 'Security Admin' role and remove user management privileges via override.

Question 7

Where can an administrator force a password reset for a single user?

Accepted Answer

Directory > Users > [User] > Reset password. You can initiate a password reset directly from the user's profile page in the Admin console.

Answer

Account > User security

Answer

Directory > Security

Answer

Security > Password management

Question 8

You are the Google Workspace administrator for a company that wants to enforce stricter controls on how users share Google Drive files. You need to configure sharing settings at the organizational unit level. Which TWO of the following actions can you perform in the Google Drive sharing settings for an organizational unit? (Choose two.)

Accepted Answer

Prevent users from granting access to files to users outside the organization.. The Drive sharing settings for an organizational unit allow administrators to set the default visibility for new files and to restrict sharing outside the organization. These controls directly shape how users can share files and help enforce stricter governance. The other options describe capabilities that are not part of the native sharing settings, such as forcing files into a shared drive, setting upload size limits, or requiring admin approval for external shares.

Answer

Force all files to be stored in a specific shared drive regardless of where the user creates them.

Answer

Set a maximum file size limit for uploads to Drive for the organizational unit.

Answer

Require that all shared files be reviewed by an administrator before external sharing is allowed.

Question 9

You have a Data Region policy, but a user is still showing data in the global region. What is the most likely cause?

Accepted Answer

The user's OU is not in a region-mapped group. Data Regions in Google Workspace are enforced through organizational units (OUs) and groups mapped to specific regions. If a user is not placed in a region-mapped group or OU, their data is processed and stored in the default global region, even if a Data Region policy exists. The most likely cause is that the user's OU is not included in the region-mapped group, so the policy does not apply to them.

Answer

The account is suspended

Answer

The user hasn't logged in recently

Answer

Vault hold is preventing the move

Question 10

Your organization must ensure that any Google Drive file containing credit card numbers is automatically flagged and the file owner is alerted. You want the least administrative overhead and want the detection to leverage Google's built-in classifiers. Which Google Workspace feature should you configure?

Accepted Answer

Data Loss Prevention (DLP) rule in Drive that uses a predefined detector for credit card numbers and sends an alert to the file owner. DLP in Google Drive is designed to automatically scan file content for sensitive data patterns, including credit card numbers, using predefined detectors. Configuring a DLP rule with the appropriate detector and an action to alert the owner satisfies the need for automatic detection and notification without custom development. Other options either require manual labeling, do not inspect content, or lack automatic alerting.

Answer

Drive labels with a custom classification and a DLP rule that uses the label as a condition

Answer

Alert center rule that monitors Drive audit logs for files shared externally

Answer

Security investigation tool query that searches Drive logs for files with 'credit card' in the name