C_ARSUM Ariba Supplier Management Practice Question
When designing an external registration questionnaire, what is the best practice for handling sensitive documentation collection?
⚠ Common exam trap
Candidates frequently suggest external-facing settings or broad questionnaire permissions, forgetting that sensitive documents require specific visibility restrictions to ensure compliance with data privacy regulations like GDPR.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Configure an attachment question with restricted visibility permissions.
Using a dedicated attachment field with restricted access ensures that only authorized procurement personnel can view sensitive documents like bank statements or tax forms. This protects sensitive data and ensures the organization complies with data privacy laws like GDPR or CCPA. Properly configuring field visibility and access control within the questionnaire is essential for maintaining both security and regulatory compliance during the vendor onboarding process.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Require the supplier to email documents directly to the buyer.
Why it's wrong here
Emailing sensitive documents is insecure and bypasses the audit trail provided by the SAP Ariba platform. It increases the risk of data leaks and makes it difficult to track what documents have been received, which is a major compliance violation in most modern enterprise-grade procurement environments.
- ✗
Use a standard text field to capture the document content.
Why it's wrong here
Text fields are not designed to store binary files. Attempting to copy-paste document content into a text field would cause performance issues and data truncation, rendering the information unusable and failing to serve the purpose of collecting the actual official document required for vendor validation and records.
- ✓
Configure an attachment question with restricted visibility permissions.
Why this is correct
Using an attachment question type allows for secure file uploads. By setting appropriate visibility permissions, only specific groups (e.g., Finance or Legal) can access the sensitive files, ensuring that the organization maintains control over sensitive data while meeting the necessary documentation requirements for vendor registration and approval.
- ✗
Ask the supplier to upload the document to their public website.
Why it's wrong here
Directing suppliers to post sensitive documents on their public websites is a significant security risk for both parties. It violates data privacy best practices and would not integrate with the Ariba system to track the status of the documentation within the formal onboarding workflow of the enterprise.
About these practice questions
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official SAP exam blueprint
This C_ARSUM practice question is part of Courseiva's free SAP certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the C_ARSUM exam.