C_ARSUM Ariba Supplier Management Practice Question
When configuring a Supplier Request project template, which TWO of the following configurations are required to ensure the supplier request is automatically routed to the correct internal stakeholder for approval?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Defining Approval Rules in the Template
Automating the approval process requires the proper configuration of project roles and approval rules. By defining specific project groups, you determine who has access, while approval rules determine the logic of notification and escalation. This setup is fundamental for efficient supplier lifecycle management, ensuring that requests do not stall in the inbox of an incorrect user and that relevant domain experts oversee the onboarding of new suppliers.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Defining Approval Rules in the Template
Why this is correct
Approval rules are the programmatic instructions that tell the system which users must review the request based on template conditions. Without these rules, the system defaults to manual review, leading to bottlenecks and potential process errors when handling high volumes of supplier requests across different organizational departments.
- ✓
Assigning users to Project Groups
Why this is correct
Project groups act as the containers for stakeholders who are assigned to specific roles within the project. These groups are referenced by the approval rules to resolve which specific users need to act, making them an essential component for routing requests to the correct organizational units or managers.
- ✗
Creating a new Supplier Master Data record
Why it's wrong here
Creating master data records occurs after the request is approved and the supplier is integrated into the ERP. Attempting to force master data creation during the request phase causes database synchronization issues and violates the separation of concerns between the sourcing platform and the underlying corporate master records.
- ✗
Enabling the 'External Supplier' flag
Why it's wrong here
The external supplier flag is a metadata setting that influences how the system interacts with the supplier's portal, but it does not control internal routing logic. This flag is primarily used for downstream synchronization and does not affect the internal workflow or approval path of a supplier request project.
- ✗
Configuring a multi-select dropdown for regions
Why it's wrong here
While regional dropdowns help collect data, they do not manage the workflow logic for approvals. Relying on fields alone for routing is insufficient; you must combine field data with explicit approval process definitions to ensure that the request is routed based on the context of the specific business case.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official SAP exam blueprint
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