C_ARSUM Ariba Supplier Management Practice Question
A company requires that every new supplier registration be approved by both the regional procurement lead and the global compliance manager. How is this enforced in Ariba?
⚠ Common exam trap
Candidates often suggest creating custom fields or external integration workflows, failing to realize that native approval flows within the project template are the standard, intended configuration method.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
By adding the roles to the Approval Flow in the template.
Approval flows are managed through workflow templates that define serial or parallel nodes. By configuring a rule that requires multiple specific roles to sign off, administrators ensure that the registration process adheres to corporate governance. This structure prevents unauthorized onboarding and ensures that regional operational needs are balanced against global risk and compliance standards, which is a mandatory requirement for large multinational procurement organizations.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Through the use of hard-coded system triggers.
Why it's wrong here
Ariba is a configurable platform, and hard-coding system triggers is not the correct approach. Workflow requirements are handled via configurable templates that allow administrators to define approval flows based on business rules without the need for custom development or rigid, hard-coded programming within the core Ariba solution.
- ✓
By adding the roles to the Approval Flow in the template.
Why this is correct
Templates allow administrators to define nodes based on specific roles. By assigning 'Regional Procurement Lead' and 'Global Compliance Manager' to the approval chain, the system automatically routes the registration to these individuals. This ensures that the approval logic is repeatable, transparent, and compliant with internal organizational controls.
- ✗
By manually forwarding the registration via email.
Why it's wrong here
Manual forwarding is not an acceptable practice because it lacks auditability and does not update the official registration status in the Ariba system. Every approval step must be performed within the Ariba platform to generate a reliable, permanent audit log of who approved the supplier and when.
- ✗
By disabling the automatic approval flag in the profile.
Why it's wrong here
Disabling automatic approval prevents the registration from finishing, but it doesn't configure the required multi-step approval process. Simply turning off auto-approval would leave the process stuck in a pending state without actually assigning the required tasks to the appropriate regional and global managers for review.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official SAP exam blueprint
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