PL-300 Manage and secure Power BI Practice Question
Your organization uses Power BI in a shared capacity model. A report developer complains that a new report published to a workspace does not appear in the 'My workspace' area. They have the Contributor role on the workspace. What is the most likely cause?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Reports published to a workspace do not appear in 'My workspace' unless the user manually saves a copy there.
The correct answer is C: reports published to a workspace do not appear in 'My workspace' unless the user manually saves a copy there. In Power BI, 'My workspace' is a personal container separate from shared workspaces, so a report published to a shared workspace stays in that workspace and is not mirrored into the developer's personal area. The Contributor role is sufficient to publish and edit content in a workspace, so permission is not the issue. Option A is wrong because Contributor does allow publishing, option B is wrong because no automatic copy is created to be deleted, and option D is wrong because licensing would not cause this specific display behavior.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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The Contributor role does not have permission to publish reports to the workspace.
Why it's wrong here
In Power BI workspace roles, Contributor is explicitly granted permission to publish, create, and edit content in the workspace. The Contributor role can publish reports from Power BI Desktop to the shared workspace, so this statement is incorrect as a reason for the report not appearing in 'My workspace'. If the user lacked publish rights, they would receive an error during the publish process, not afterwards.
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The report was automatically added to 'My workspace' but was deleted by an administrator.
Why it's wrong here
When a report is published to a workspace, it is stored in that workspace's report list; Power BI never automatically places a copy in 'My workspace'. 'My workspace' is a private, personal location that does not receive content automatically from other workspaces. An administrator deleting content from 'My workspace' would not explain a report that was never added there in the first place.
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Reports published to a workspace do not appear in 'My workspace' unless the user manually saves a copy there.
Why this is correct
Reports published to a shared workspace live in that workspace, not in 'My workspace', which is reserved for each user's personal content. The user must manually save a copy to 'My workspace' if they want a private version; otherwise, the report is only accessible from the workspace where it was published. This is the correct explanation for the user's confusion about the report's location.
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The user does not have a Power BI Pro license.
Why it's wrong here
While a Power BI Pro or Premium license is required to publish to a workspace, the absence of a license would prevent the publish operation from succeeding with an error, rather than causing the report to be missing from 'My workspace'. In shared capacity deployments, every user must have a Pro license, so the user already holds one. Consequently, licensing is not the reason the report is not visible in 'My workspace'.
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