PL-300 Manage and secure Power BI Practice Question
You need to share a Power BI dashboard with a large group of users in your organization. The users should not be able to edit the dashboard or share it with others. What is the most efficient method?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a workspace app and grant the group Viewer access.
The correct answer is D: create a workspace app and grant the group Viewer access. A workspace app packages the dashboard (and its reports) for distribution to a broad audience, and the Viewer role gives read-only access without edit or reshare rights, which matches the requirement efficiently for a large group. Option A is wrong because the Member role allows editing and sharing content, violating the restriction. Option B is inefficient for a large group and grants per-user sharing permissions rather than a single managed distribution. Option C is wrong because Publish to web makes the dashboard publicly accessible on the internet with no access control.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Add all users as Members of the workspace.
Why it's wrong here
Workspace Members receive the Contributor role by default, letting them edit content and reshare it, directly violating the no-edit, no-share requirement. Members is intended for colleagues who build reports collaboratively. The scenario needs Viewers, who can only consume the published app.
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Share the dashboard directly with each user's email address.
Why it's wrong here
Direct email sharing grants each recipient the ability to reshare the dashboard unless that permission is removed, and it requires managing individual addresses. Direct sharing is tempting because it targets specific people, and it would be correct for a small set of named colleagues rather than a large group needing read-only access.
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Publish the dashboard to the web.
Why it's wrong here
Publishing to the web creates an anonymous public URL accessible to anyone, including outside the organisation, and grants no per-user restriction or revocation. It suits embedding a dashboard in a public site or blog. The scenario requires authenticated internal sharing with view-only rights, which workspace app permissions provide.
- ✓
Create a workspace app and grant the group Viewer access.
Why this is correct
A workspace app distributes the dashboard to many users at once, satisfying the large-group requirement efficiently. Viewer access grants read-only interaction, preventing edits, while app audiences cannot reshare content. This combination meets both constraints without per-user sharing overhead.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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