Quick Answer
The answer is to add the Finance security group as Viewer and the Sales team as Member. This is correct because Power BI workspace roles provide granular access control: the Viewer role allows read-only access to reports, while the Member role permits editing, sharing, and adding content, but not full administrative control. On the Microsoft Power BI Data Analyst PL-300 exam, this scenario tests your understanding of how workspace roles map to real-world permissions, often appearing as a drag-and-drop or multiple-choice question where you must assign roles based on job functions. A common trap is confusing Contributor with Member—remember that Contributor can edit but cannot share content, making Member the right choice for a team that needs to distribute reports. For a quick memory tip, think "Viewers see, Members manage, Contributors create, Admins own."
This PL-300 practice question tests your understanding of manage and secure power bi. The scenario asks you to isolate a root cause — eliminate options that address a different problem before choosing. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You have a Power BI workspace named Sales. You need to ensure that only users in the Finance security group can view reports in this workspace, while members of the Sales team can edit and share content. What should you do?
Add Finance as Viewer, Sales as Member.
Viewer can only view; Member can edit and share.
Add Finance as Contributor, Sales as Member.
Why wrong: Contributor cannot share content.
Add Finance as Viewer, Sales as Admin.
Why wrong: Admin gives full control including deleting content.
Use row-level security to restrict Finance data, add both as Member.
Why wrong: Row-level security does not control workspace access.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Add Finance as Viewer, Sales as Member.
Option B is correct because workspace roles allow granular permissions: Viewer for Finance, Member for Sales. Option A is wrong because Contributor cannot share content. Option C is wrong because Admin gives full control. Option D is wrong because row-level security does not control workspace access.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Add Finance as Viewer, Sales as Member.
Why this is correct
Viewer can only view; Member can edit and share.
Related concept
Read the scenario before looking for a memorised answer.
Add Finance as Contributor, Sales as Member.
Why it's wrong here
Contributor cannot share content.
Add Finance as Viewer, Sales as Admin.
Why it's wrong here
Admin gives full control including deleting content.
Use row-level security to restrict Finance data, add both as Member.
Why it's wrong here
Row-level security does not control workspace access.
Common exam traps
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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FAQ
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
The correct answer is: Add Finance as Viewer, Sales as Member. — Option B is correct because workspace roles allow granular permissions: Viewer for Finance, Member for Sales. Option A is wrong because Contributor cannot share content. Option C is wrong because Admin gives full control. Option D is wrong because row-level security does not control workspace access.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
Same concept, more angles
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Refer to the exhibit. User2 wants to add a new user to the Finance workspace. Can User2 perform this action, and why?
easyWhy D: Option B is correct because only workspace Admins can add users. User2 is a Member, which does not include the permission to manage membership. Option A is wrong because Contributors cannot add users. Option C is wrong because Member cannot add users. Option D is wrong because the capacity does not affect workspace membership permissions.
Last reviewed: Jun 21, 2026
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.
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