Quick Answer
The answer is to add an Azure AD group to the workspace role. This is the best practice for managing Power BI permissions with Azure AD groups because it centralizes access control: membership changes made in Azure AD automatically propagate to Power BI, eliminating the need to manually update individual user permissions within the workspace. On the PL-300 exam, this concept tests your understanding of role-based access control (RBAC) integration between Azure AD and Power BI, often appearing as a scenario where a customer requires group-based management for scalability. A common trap is selecting “assign users directly to the workspace role,” which works but violates the requirement for centralized group control and creates administrative overhead. Remember the memory tip: “Group the group” — always assign the Azure AD group, not individual users, to the workspace role for automated permission propagation.
This PL-300 practice question tests your understanding of deploy and maintain assets. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You are deploying a Power BI solution to a customer. The customer requires that all report access be controlled via Azure Active Directory (Azure AD) groups. You have a single workspace with multiple reports. What is the best practice for managing permissions?
Clue words in this question
Noticing these words before you look at the options changes how you read each choice.
Clue: "best"
Why it matters: Signals that multiple options may be partially correct. Choose the option that most directly solves the exact problem described, not the one that sounds most complete.
Create a Power BI group and add users to it.
Why wrong: Power BI groups are deprecated; use Azure AD groups.
Assign each user directly to the workspace role.
Why wrong: Not scalable; Azure AD groups are better.
Share each report individually with users.
Why wrong: Does not use workspace permissions.
Add an Azure AD group to the workspace role.
This is the recommended approach for scalable access.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Add an Azure AD group to the workspace role.
Option D is correct because using an Azure AD group to manage workspace roles aligns with the customer's requirement for centralized access control via Azure AD. This approach simplifies permission management by allowing group membership changes in Azure AD to automatically propagate to Power BI workspace access, ensuring consistency and reducing administrative overhead.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Create a Power BI group and add users to it.
Why it's wrong here
Power BI groups are deprecated; use Azure AD groups.
Assign each user directly to the workspace role.
Why it's wrong here
Not scalable; Azure AD groups are better.
Share each report individually with users.
Why it's wrong here
Does not use workspace permissions.
Add an Azure AD group to the workspace role.
Why this is correct
This is the recommended approach for scalable access.
Clue confirmation
The clue word "best" in the question point toward this answer.
Related concept
Read the scenario before looking for a memorised answer.
Common exam traps
The trap here is that candidates may confuse Power BI groups (which are legacy and not Azure AD integrated) with Azure AD groups, or assume that direct user assignment or individual report sharing is simpler, missing the requirement for centralized Azure AD-based control.
Detailed technical explanation
When an Azure AD group is added to a workspace role (e.g., Viewer, Contributor, Member, Admin), Power BI evaluates group membership dynamically at runtime using Azure AD's group membership claims. This means that if a user is added or removed from the Azure AD group, their access to the workspace and all its content (reports, dashboards, datasets) is updated without any manual intervention in Power BI. In real-world scenarios, this is critical for organizations with frequent personnel changes or compliance requirements for access reviews, as it ensures that permissions are always synchronized with the authoritative identity source.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
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FAQ
Deploy and maintain assets — This question tests Deploy and maintain assets — Read the scenario before looking for a memorised answer..
The correct answer is: Add an Azure AD group to the workspace role. — Option D is correct because using an Azure AD group to manage workspace roles aligns with the customer's requirement for centralized access control via Azure AD. This approach simplifies permission management by allowing group membership changes in Azure AD to automatically propagate to Power BI workspace access, ensuring consistency and reducing administrative overhead.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Yes — watch for: "best". Signals that multiple options may be partially correct. Choose the option that most directly solves the exact problem described, not the one that sounds most complete.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 11, 2026
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