PL-300 Manage and secure Power BI Practice Question
You are a Power BI administrator. The compliance team requires that all Power BI datasets and reports must be retained for seven years, even if users delete them. You need to configure the tenant to meet this requirement with minimal administrative effort. What should you do?
⚠ Common exam trap
The trap here is assuming that Power BI has built-in workspace-level retention settings or backup schedules, when retention is actually handled through Microsoft Purview.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Enable Microsoft Purview retention policies for Power BI items.
Microsoft Purview retention policies are the correct solution because they can be applied to Power BI items to retain them for a specified period, even if users delete them. This is a tenant-level configuration that requires minimal effort and meets compliance requirements. Other options are either not valid Power BI features or do not enforce automatic retention.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Configure a backup schedule for the Power BI workspace.
Why it's wrong here
Power BI does not provide a native backup schedule for workspaces. Backups are typically handled at the data source level or by exporting items. This option is not a valid Power BI feature and would not enforce retention of deleted items. Therefore, it does not meet the requirement.
- ✓
Enable Microsoft Purview retention policies for Power BI items.
Why this is correct
Microsoft Purview retention policies can be applied to Power BI datasets, reports, and other items. When configured, they ensure that items are retained for the specified period even if users delete them. This is a centralized, tenant-wide solution that requires minimal ongoing effort once set up, and it meets the seven-year retention requirement.
- ✗
Set the workspace retention policy to seven years in the workspace settings.
Why it's wrong here
Workspace settings do not include a retention policy option. Retention is managed at the tenant level via Microsoft Purview or through other compliance features. This option is not a real setting, so it cannot be used to satisfy the requirement.
- ✗
Instruct users to move items to a dedicated archive workspace.
Why it's wrong here
This approach relies on manual user action and does not prevent deletion or ensure retention. It also does not provide a compliance-grade retention mechanism. The requirement is for automatic retention even if users delete items, which a manual archive process cannot guarantee.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.