PL-300 Manage and secure Power BI Practice Question
You are a Power BI administrator. A new analyst joins the team and needs to publish reports to an existing workspace named Sales Analytics. The analyst must be able to create and edit content in the workspace but must not be allowed to add or remove other members or change workspace settings. Which workspace role should you assign to the analyst?
⚠ Common exam trap
The trap here is assuming that Member is the least-privilege role for editing content, when Member also allows adding members and managing access, which exceeds the requirement.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Contributor
The Contributor role allows a user to create and edit content such as reports and datasets in a workspace, but does not allow managing workspace membership or settings. Assigning Contributor gives the analyst the needed publishing and editing capabilities while enforcing least privilege. Admin and Member grant excessive rights, and Viewer lacks the required editing permissions.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Viewer
Why it's wrong here
Viewer can only view and interact with content; it cannot create or edit reports or datasets. The analyst must publish and edit content, so Viewer is insufficient. Viewer also cannot access workspace settings, but that is irrelevant because the core requirement to create and edit content is not met.
- ✗
Member
Why it's wrong here
Member can add other members and grant access to the workspace, which violates the restriction against managing membership. Although Member can create and edit content, it also allows sharing items and adding users to lower roles. This exceeds the required permissions and is not the correct least-privilege role.
- ✗
Admin
Why it's wrong here
Admin provides full control, including adding and removing members and modifying workspace settings. The analyst must not have those permissions, so Admin is too permissive. Admin also allows deleting the workspace, which clearly exceeds the required capabilities. Therefore, it does not meet the least-privilege requirement.
- ✓
Contributor
Why this is correct
Contributor allows creating, editing, and deleting content within the workspace, but does not permit adding or removing members or changing workspace settings. This matches the analyst's needs exactly. It grants the necessary publishing and editing rights without the administrative capabilities that must be withheld.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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