The answer is two valid methods: inviting external users as B2B guest accounts in Microsoft Entra ID and publishing reports to Power BI Report Server. B2B guest accounts allow you to share Power BI reports with external users who lack an internal Microsoft Entra ID account by creating a lightweight identity in your tenant, enabling secure, interactive access without requiring them to have their own Azure AD subscription. Power BI Report Server, an on-premises solution, supports anonymous access or forms-based authentication, making it ideal for sharing reports with external users outside any Azure AD framework. On the PL-300 exam, this question tests your understanding of sharing boundaries and security—common traps include confusing “publish to web” (which makes data public) or “email subscription” (which sends a static snapshot) with true interactive sharing. Remember the mnemonic: “B2B for the cloud, Report Server for the ground” to recall that both methods bypass the need for an internal Entra ID account.
PL-300 Visualize and analyze the data Practice Question
This PL-300 practice question tests your understanding of visualize and analyze the data. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Which TWO of the following are valid methods to share a Power BI report with external users who do not have an internal Microsoft Entra ID account? (Select two.)
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Deploy the report to Power BI Report Server and configure anonymous access
Option B is correct: Use Azure AD B2B guest accounts. Option C is correct: Publish to Power BI Report Server (on-premises) allows anonymous access or forms auth. Option A is wrong: Publish to web makes the report public. Option D is wrong: Email subscription sends a snapshot, not interactive. Option E is wrong: Embed in SharePoint requires internal users.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Publish to public web (Publish to web)
Why it's wrong here
Makes report public, not secure.
✓
Deploy the report to Power BI Report Server and configure anonymous access
Why this is correct
Report Server can be configured for external access.
Related concept
Read the scenario before looking for a memorised answer.
✓
Invite them as guest users in Microsoft Entra ID (B2B)
Why this is correct
B2B allows external users to access Power BI.
Related concept
Read the scenario before looking for a memorised answer.
✗
Send them an email subscription with the report attached
Why it's wrong here
Subscriptions send snapshots, not interactive reports.
✗
Embed the report in a SharePoint Online page and share the link
Why it's wrong here
SharePoint requires authentication, external users may not have access.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Visualize and analyze the data — This question tests Visualize and analyze the data — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Deploy the report to Power BI Report Server and configure anonymous access — Option B is correct: Use Azure AD B2B guest accounts. Option C is correct: Publish to Power BI Report Server (on-premises) allows anonymous access or forms auth. Option A is wrong: Publish to web makes the report public. Option D is wrong: Email subscription sends a snapshot, not interactive. Option E is wrong: Embed in SharePoint requires internal users.
What should I do if I get this PL-300 question wrong?
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which THREE of the following are valid ways to share a Power BI report with users who do not have a Power BI Pro license? (Select THREE.)
hard
✓ A.Embed the report in a secure portal or website using the embed option for internal users.
B.Share the report directly from the Power BI service by entering the user's email address.
✓ C.Export the report to PowerPoint or PDF and share the file.
D.Publish the report to the web (public) and share the link.
✓ E.Publish the report to a Power BI Premium capacity workspace and grant viewer access.
Why A: Options A, C, and E are correct. Option B is wrong because sharing via email requires Pro. Option D is wrong because publishing to web makes report public, which may not be desired.
Variation 2. Which TWO of the following are valid ways to share a Power BI report with external users who do not have a Power BI license? (Choose two.)
easy
✓ A.Publish the report to a Power BI app and grant access to external users if the tenant settings allow.
B.Export the report to PDF and email it to the external user.
✓ C.Use the 'Publish to web' option to create an embed code.
D.Share the report directly from the Power BI service by entering the external user's email address.
E.Add the external user to a distribution group and share the report with that group.
Why A: Options B and C are correct. Option B allows external users to view reports with a Pro license if the tenant allows. Option C allows sharing via a link that works without a license (but requires appropriate settings). Option A is wrong because sharing directly requires the recipient to have a Pro license. Option D is wrong because exporting via email is not a built-in feature. Option E is wrong because sharing to a distribution group still requires licenses.
Variation 3. Which TWO of the following are valid ways to share a Power BI report with external users who do not have a Power BI license?
medium
A.Export to PDF and email
✓ B.Embed in a secure portal using Power BI Embedded
C.Share via Power BI service with a direct link
D.Create a Power BI app and grant access
✓ E.Publish to web (public)
Why B: Publish to web makes the report public (no license needed). Embed in a secure portal (using Power BI Embedded) also allows external access without licenses if capacity is used.
Last reviewed: Jun 21, 2026
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This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.
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