PL-300 Manage and secure Power BI Practice Question
Which TWO methods can you use to share a Power BI report with external users who do not have a Power BI Pro license? (Choose two.)
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Embed the report in a secure portal using 'Embed for your customers'.
Options A and B are correct. Option A, 'Embed for your customers,' allows you to embed reports in a secure portal and share with external users without requiring them to have a Power BI Pro license (requires Premium capacity). Option B, 'Publish to a public website (Publish to web),' creates a public URL that anyone can access, including external users without a Pro license. Option D (share directly via email) requires recipients to have a Pro license. Options C and E (export to PDF or Excel) are not interactive sharing methods and do not allow the report to be consumed as a live report.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Embed the report in a secure portal using 'Embed for your customers'.
Why this is correct
Allows users to view without a Pro license.
- ✓
Publish to a public website (Publish to web).
Why this is correct
Public web allows anyone to view without a license.
- ✗
Export the report to PDF and share the file.
Why it's wrong here
Not a sharing method; it's an export.
- ✗
Share directly via Power BI using the user's email address.
Why it's wrong here
Requires recipient to have a Pro license.
- ✗
Export the report to Excel and attach it to an email.
Why it's wrong here
Not a sharing method; it's an export.
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Same concept, more angles
1 more way this is tested on PL-300
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which TWO of the following are valid methods to share a Power BI report with external users (outside your organization)? (Choose two.)
medium- A.Export the report to PDF and email it to the external user.
- B.Send the external user a direct link to the report via email; they can view it without any additional setup.
- ✓ C.Invite the external user as a guest in your Microsoft Entra ID (Azure AD) and share the report directly with them.
- D.Embed the report in a SharePoint Online page using the Power BI web part.
- ✓ E.Use the 'Publish to web' option to create an embed code that can be placed on a public website.
Why C: The correct answers are C and E. Option C: By inviting external users as guests in your Microsoft Entra ID (Azure AD) using Azure AD B2B, you can share Power BI reports directly with them without requiring them to have a Power BI license. Option E: 'Publish to web' creates a public embed code that anyone on the internet can view, making it suitable for sharing with external users. Option A is incorrect because exporting to PDF creates a static file, not an interactive report, and is not a sharing method. Option B is incorrect because external users need to be set up as guests or use publish to web; a direct link alone will not work without proper authentication. Option D is incorrect because embedding in SharePoint Online requires the external user to have access to the SharePoint site, which typically involves additional setup such as guest access.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.