How to Restrict Workspace Editing to a Specific Security Group
You need to ensure that only members of the 'Sales' security group can edit reports in the 'Sales Reports' workspace. The workspace currently has four members: three from Sales and one from Marketing. What should you do?
Quick Answer
The answer is to add the Sales security group as a workspace Admin and remove the Marketing user. This is correct because workspace roles in Power BI are assigned to users or security groups, and editing permissions are inherited by all members of a group; simply adding the Sales group as an Admin does not revoke the existing Marketing user’s access, so you must explicitly remove that user to enforce the restriction. On the PL-300 exam, this scenario tests your understanding of workspace-level role management versus app permissions—a common trap is confusing app-level access with workspace editing rights, or assuming that adding a security group automatically overrides individual memberships. Remember that workspace roles are additive, not exclusive, so you must manually remove any unauthorized users. Memory tip: “Add the group, remove the rogue”—always check for existing members when locking down editing to a security group.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Add the Sales security group as a workspace Admin and remove the Marketing user.
Adding the Sales security group as a workspace Admin grants full editing capabilities to all members of that group. Removing the Marketing user from the workspace ensures that only Sales members have edit access. Workspace roles like Admin allow editing of reports and other content. Option B is incorrect because Power BI does not have a 'Restrict editing' option at the workspace level; access is controlled through roles. Option C is incorrect because publishing reports as a Power BI app with 'Build' permissions does not control editing within the workspace; it controls how consumers interact with the app content. Option D is incorrect because keeping the Marketing user as a 'Member' still allows them to edit content in the workspace, which contradicts the requirement that only Sales members can edit.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Add the Sales security group as a workspace Admin and remove the Marketing user.
Why this is correct
Adding the Sales group with Admin role grants edit access, and removing the Marketing user prevents their access.
- ✗
Configure the workspace to allow only specific users to edit by using the 'Restrict editing' option.
Why it's wrong here
There is no 'Restrict editing' option; editing is controlled by workspace roles.
- ✗
Publish the reports to a Power BI app and grant the Sales group 'Build' permissions.
Why it's wrong here
Build permissions allow creating content but not editing reports in the workspace.
- ✗
Assign the Sales security group the 'Contributor' role and keep the Marketing user as 'Member'.
Why it's wrong here
Contributor role allows editing, but the Marketing user as Member also gets edit access, which is not desired.
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Same concept, more angles
1 more way this is tested on PL-300
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Refer to the exhibit. You run a PowerShell script to list workspaces and their users. You need to ensure that only members of the sales security group can access the Sales workspace. What should you do?
medium- A.Restore the Marketing workspace and move the reports there.
- B.Add the sales security group as a Contributor to the Sales workspace.
- C.Change the sales security group's role to Viewer.
- ✓ D.Remove the individual users (user1 and user2) from the Sales workspace.
Why D: The exhibit shows that the sales security group is already an Admin of the Sales workspace. However, there are individual users (user1 and user2) with Member and Contributor roles. To ensure only members of the sales security group can access the workspace, these individual users must be removed. Option A is incorrect because restoring the Marketing workspace does not affect access to the Sales workspace. Option B is incorrect because the sales security group already has Admin role, which includes Contributor permissions and more. Option C is incorrect because changing the security group's role to Viewer would reduce its permissions, but the main issue is the presence of individual users, not the security group's role.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.