PL-300 Manage and secure Power BI Practice Question
Exhibit
{
"adminSettings": {
"workspaceCreationEnabled": true,
"externalSharingEnabled": false,
"publishToWebEnabled": true,
"exportDataEnabled": true,
"createEmailSubscriptionsEnabled": true,
"allowDatasetExecutionByGuestUsers": false
}
}Refer to the exhibit. The Power BI admin settings are shown. A user reports that they cannot share a dashboard with an external partner. What is the most likely reason?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The 'externalSharingEnabled' setting is disabled.
The correct option is D, the 'externalSharingEnabled' setting is disabled. Sharing a dashboard with an external partner requires the tenant-level external sharing setting to be enabled, so if it is disabled, the user cannot share with recipients outside the organization. The other options do not fit: exportDataEnabled controls exporting data, publishToWebEnabled controls public web publishing, and workspaceCreationEnabled controls creating workspaces, none of which directly govern sharing a dashboard with an external partner.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The 'exportDataEnabled' setting is disabled.
Why it's wrong here
The 'exportDataEnabled' setting governs whether users can download the underlying data from visuals to Excel or CSV files. When this setting is disabled, users are blocked from exporting dataset contents, but it has no effect on sharing dashboards or reports with external users via a sharing invitation. External sharing is controlled exclusively by the separate 'externalSharingEnabled' tenant setting, so this option cannot explain the reported inability to share externally.
- ✗
The 'publishToWebEnabled' setting is disabled.
Why it's wrong here
The 'publishToWebEnabled' setting controls the ability to embed a report as a public webpage, generating a link accessible to anyone on the internet without authentication. Disabling it prevents users from creating public embed links, but it does not govern targeted sharing with named external users in other organizations through Power BI's sharing dialog. Since the scenario involves inviting specific external users, the publish-to-web setting is irrelevant and does not block that workflow.
- ✗
The 'workspaceCreationEnabled' setting is disabled.
Why it's wrong here
According to the exhibit, the 'workspaceCreationEnabled' setting is actually enabled, making the option's premise factually incorrect. Even if it were disabled, this setting would only stop users from creating new workspaces; it would not prevent them from sharing existing content with external users. Workspace creation and external sharing are distinct tenant capabilities administered separately, so this setting cannot be the root cause of the external sharing problem.
- ✓
The 'externalSharingEnabled' setting is disabled.
Why this is correct
The 'externalSharingEnabled' setting is the tenant-level switch that directly controls whether users can share dashboards and reports with individuals outside the organization. When disabled, the Share option for external email addresses is blocked, and any existing external shares become inaccessible. Because the question describes an inability to share with external users, this disabled setting precisely explains the behavior and is the correct answer.
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Same concept, more angles
1 more way this is tested on PL-300
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. A Power BI administrator wants to allow users to create dashboards and reports, but prevent them from sharing content outside the organization. Which two settings should be configured in the Power BI admin portal? (Choose two.)
easy- A.Disable 'Create workspaces' in the tenant settings.
- B.Disable 'Export data' in the tenant settings.
- C.Disable 'Featured tables' in the tenant settings.
- ✓ D.Disable 'Share content with external users' in the tenant settings.
- ✓ E.Disable 'Publish to web' in the tenant settings.
Why D: Option D is correct because disabling 'Share content with external users' in the Power BI admin portal tenant settings blocks users from sharing dashboards and reports with recipients outside the organization, directly satisfying the requirement to prevent external sharing. Option E is correct because disabling 'Publish to web' prevents users from publishing reports to public websites, which is another channel for exposing content outside the organization. Option A is incorrect because disabling 'Create workspaces' would prevent users from creating workspaces, conflicting with the goal of allowing them to create dashboards and reports. Option B is incorrect because disabling 'Export data' restricts exporting underlying data rather than sharing dashboards and reports externally. Option C is incorrect because 'Featured tables' relates to promoting tables in Excel's data types gallery and has no bearing on external sharing.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.