MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
An accounts payable clerk needs to record a vendor invoice that was received without a purchase order. The invoice is for office supplies and should be recorded directly against an expense account. Which transaction type should the clerk use in Dynamics 365 Finance?
⚠ Common exam trap
The trap here is assuming every vendor invoice must be tied to a purchase order, when non-purchase order invoices are recorded through the vendor invoice journal.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
A vendor invoice journal entry with a ledger account line for the expense.
The vendor invoice journal is designed for entering vendor invoices that are not associated with a purchase order. It lets the clerk record the vendor liability and the expense account directly. Purchase order based invoices use the pending vendor invoice form, while employee reimbursements use expense reports, so the invoice journal is the appropriate choice here.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
A vendor invoice journal entry with a ledger account line for the expense.
Why this is correct
This is correct because a vendor invoice journal, also known as an invoice register or invoice journal, allows direct entry of a vendor invoice against a ledger expense account without requiring a purchase order. It is the standard method for non-purchase order invoices such as office supplies.
- ✗
A purchase order with a procurement category for office supplies.
Why it's wrong here
Creating a purchase order would introduce a procurement commitment and matching requirement that the scenario does not call for. The invoice was received without a purchase order, so recording it through a purchase order would misrepresent the transaction and add unnecessary steps.
- ✗
A pending vendor invoice with a purchase order reference.
Why it's wrong here
A pending vendor invoice with a purchase order reference is used when the invoice must be matched against a purchase order. The scenario states the invoice was received without a purchase order, so referencing one would not be appropriate and would trigger matching rules that cannot be satisfied.
- ✗
An expense report submitted through the Expense management module.
Why it's wrong here
Expense reports are used to reimburse employees for out-of-pocket expenses, not to record vendor invoices for office supplies. The scenario involves a vendor invoice, so the expense management module is not the correct tool and would not create the appropriate vendor liability.
About these practice questions
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
This MB-310 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MB-310 exam.