MB-310 Manage Budgeting Practice Question
A public sector organization uses Dynamics 365 Finance budgeting. They need to enforce that purchase orders cannot exceed the available budget for a specific combination of main account and department. Which configuration should they implement?
⚠ Common exam trap
Many exam-takers confuse budget control 'Prevent' with 'Warning' or assuming that workflow approval replaces budget control.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Configure budget control with the 'Prevent' option for the main account and department dimension combination.
Budget control in Dynamics 365 Finance checks transactions against available budget and can be configured to prevent, warn, or allow. The 'Prevent' option stops a transaction from being submitted or posted if it would exceed the remaining budget for the specified dimensions. This is the correct configuration to enforce a hard limit on purchase orders for a main account and department combination.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Enable budget control for the main account and department, and set the budget control rule to 'Warning'.
Why it's wrong here
Setting the rule to 'Warning' allows the transaction to proceed with a warning message rather than preventing it. The requirement is to enforce that purchase orders cannot exceed the available budget, which implies blocking the transaction. A warning would not stop the overspend, so it fails to meet the enforcement need.
- ✗
Use budget planning to allocate funds, and rely on workflow approval to prevent overspending.
Why it's wrong here
Budget planning is used to create budget plans and does not directly control purchase order entry. Workflow approval can add oversight, but it does not automatically compare purchase order amounts to available budget and block them. This approach lacks the real-time budget check needed to prevent overspending at the transaction level.
- ✗
Create a budget transfer to increase the budget before entering the purchase order.
Why it's wrong here
A budget transfer moves budget amounts between accounts but does not enforce a limit on purchase orders. It is a manual workaround, not a control. Without budget control configured to prevent overspending, the system will not block a purchase order that exceeds the budget, so this does not satisfy the enforcement requirement.
- ✓
Configure budget control with the 'Prevent' option for the main account and department dimension combination.
Why this is correct
Budget control with the 'Prevent' option blocks posting or submitting a purchase order if it would exceed the available budget for the specified dimensions. This directly enforces the rule that purchase orders cannot exceed budget. It is the correct setting when the organization must strictly prohibit overspending for a given account and dimension combination.
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Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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