MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
A legal firm uses Dynamics 365 Finance to reimburse attorneys for bar association dues and continuing legal education (CLE) courses. The firm's policy states that bar association dues must be reimbursed at 100%, while CLE courses require prior approval from a managing partner. The accounts payable manager needs to configure the system so that these rules are enforced automatically when expense reports are submitted. What should the manager configure?
⚠ Common exam trap
The trap here is assuming that a workflow alone can enforce category-specific reimbursement percentages, when workflow handles routing and approval rather than per-category monetary policy validation.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create an expense policy with two policy rules: one that sets a 100% reimbursement limit for the Bar Dues category, and another that requires a receipt and approval for the CLE category.
Expense policies in Dynamics 365 Finance are the correct mechanism to enforce category-specific reimbursement rules such as percentage limits, receipt requirements, and approval conditions. By creating a policy with a 100% limit for Bar Dues and an approval-required rule for CLE, the AP manager ensures the system validates each expense line against firm policy at submission, preventing non-compliant reimbursements without manual intervention.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Create a workflow for expense reports that routes Bar Dues and CLE lines to the managing partner for approval before any reimbursement is processed.
Why it's wrong here
A workflow can route an entire expense report for approval, but it does not natively enforce a 100% reimbursement limit for a specific category. The firm requires bar dues to be reimbursed at 100% without additional approval, so routing all reports containing bar dues to the managing partner would add unnecessary steps and fail to implement the differentiated policy correctly.
- ✗
Configure the vendor record for the bar association and CLE provider with a default payment term that automatically approves reimbursement at submission.
Why it's wrong here
Vendor payment terms control when a vendor invoice is due and paid, not how employee expense reports are validated. Bar association dues and CLE courses are employee reimbursements, not vendor invoices, so setting payment terms on vendor records would have no effect on enforcing the firm's expense reimbursement rules for attorneys.
- ✓
Create an expense policy with two policy rules: one that sets a 100% reimbursement limit for the Bar Dues category, and another that requires a receipt and approval for the CLE category.
Why this is correct
Expense management policies in Dynamics 365 Finance allow you to define rules per expense category, including reimbursement limits, receipt requirements, and approval conditions. Configuring a policy rule for Bar Dues with a 100% limit and a separate rule for CLE requiring approval directly enforces the firm's stated rules at submission time, which is exactly what the manager needs.
- ✗
Set up a per diem rule for each attorney that covers bar dues and CLE costs, and assign the per diem to the corresponding expense categories.
Why it's wrong here
Per diem rules are designed to calculate fixed daily allowances for meals and lodging during travel, not to enforce reimbursement percentages or approval requirements for professional dues and courses. Using per diems here would not enforce the 100% reimbursement for bar dues or the approval requirement for CLE, so it fails the scenario's policy needs.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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