MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
A company wants to reimburse employees for out-of-pocket expenses. The expense management module is configured. An employee submits an expense report that includes a $50 meal expense. The company policy allows a maximum of $40 per meal. Which feature should the expense manager use to enforce this limit?
⚠ Common exam trap
The trap here is assuming that an expense category or workflow can enforce monetary limits, when only an expense policy defines and enforces such rules.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
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Expense policy
Expense policies are the correct feature to enforce spending limits per expense category. By configuring a policy with a maximum amount for the Meals category and assigning it to employees, the system will automatically flag or prevent submission of expenses that exceed the limit. Other features like categories, per diem, and workflows do not provide this specific enforcement.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Per diem
Why it's wrong here
Per diem is used to calculate allowances for daily expenses like meals and lodging based on predefined rates. It is not used to set a maximum limit for individual expense lines. Per diem amounts are typically calculated automatically based on location and duration, and they do not enforce a cap on actual expenses submitted by the employee.
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Workflow
Why it's wrong here
Workflows route expense reports for approval but do not enforce monetary limits. While a workflow can include conditional logic to require additional approval for amounts over a threshold, it does not automatically reject or flag an expense that exceeds a policy limit. The enforcement of limits is done through expense policies, not workflows.
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Expense policy
Why this is correct
Expense policies in Dynamics 365 Finance allow you to define rules such as maximum amounts per expense category. By creating a policy with a $40 limit for the Meals category and assigning it to the employee, the system will flag or reject expenses exceeding that amount. This is the correct feature to enforce per-meal limits.
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Expense category
Why it's wrong here
Expense categories define the type of expense, such as Meals, and are used to group expenses for reporting and posting. They do not enforce monetary limits. While you can associate a policy to a category, the limit itself is defined in the expense policy, not in the category. Therefore, configuring an expense category alone will not enforce the $40 limit.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
This MB-310 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the MB-310 exam.