MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
A company uses the Expense management module. An employee submits an expense report that includes a hotel charge of 500 USD. The expense policy requires a receipt for any expense over 100 USD. The employee did not attach a receipt. The policy is configured with the 'Receipt required' rule and the 'Warn' action. What happens when the employee submits the report?
⚠ Common exam trap
The trap here is assuming that a receipt requirement always blocks submission, when the Warn action merely notifies and allows the employee to proceed.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The report is submitted with a warning message, and the approver can see the policy violation.
Expense policies in Dynamics 365 Finance can be configured with actions such as Warn, Deny, or Allow. When the action is Warn, the employee can still submit the report, but a warning is displayed and the violation is visible to the approver. This allows the business to enforce awareness without hard-blocking submission, leaving the final decision to the approver.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The report is automatically rejected and returned to the employee.
Why it's wrong here
Automatic rejection would require a policy action that denies submission or an approval workflow that rejects the report. The Warn action does not reject; it only notifies. The report remains in the approval workflow unless the approver explicitly rejects it.
- ✗
The report is blocked and cannot be submitted until a receipt is attached.
Why it's wrong here
The 'Warn' action does not block submission; it only displays a warning message. Blocking would require the 'Deny' or 'Require receipt' action with a hard stop. Since the policy uses Warn, the employee can proceed without attaching the receipt, though the warning is recorded.
- ✓
The report is submitted with a warning message, and the approver can see the policy violation.
Why this is correct
When the receipt rule is set to Warn, the system allows submission but displays a warning to the employee. The violation is flagged for the approver, who can then decide whether to approve or reject the report. This matches the configured policy behavior for a missing receipt over the threshold.
- ✗
The report is submitted without any notification because the amount is under the policy limit.
Why it's wrong here
The hotel charge of 500 USD exceeds the 100 USD receipt threshold, so the policy applies. The system will generate a warning, not remain silent. The amount is clearly over the limit, so the 'under the policy limit' rationale is incorrect.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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