MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
A company uses invoice matching on purchase orders. A vendor invoice for a purchase order has a quantity of 100 units at $10 each, but the product receipt shows 95 units received. The invoice matching policy is set to three-way matching with a quantity tolerance of 2%. The invoice is currently on hold. You need to determine why the invoice is on hold and what action will release it. What is the correct explanation?
⚠ Common exam trap
Many candidates confuse quantity tolerance with price tolerance, or assuming that any difference automatically blocks the invoice without considering the configured tolerance percentage.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The quantity difference is 5%, which exceeds the 2% tolerance, so the invoice is on hold and must be manually approved or the receipt quantity updated.
Three-way matching compares the invoice quantity to the product receipt quantity. With a 2% tolerance, a 5% difference (100 vs 95 units) exceeds the allowed variance, so the system places the invoice on hold. Releasing the hold requires either manual approval of the discrepancy or correcting the receipt quantity to match the invoice within tolerance.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The invoice is on hold because the vendor is blocked for invoice posting.
Why it's wrong here
There is no indication that the vendor is blocked. The hold is specifically related to invoice matching tolerances. Vendor blocking is a separate configuration that prevents all invoice posting for that vendor, which is not the case here.
- ✓
The quantity difference is 5%, which exceeds the 2% tolerance, so the invoice is on hold and must be manually approved or the receipt quantity updated.
Why this is correct
Three-way matching compares the invoice quantity to the product receipt quantity. A 5% difference exceeds the 2% tolerance, triggering a matching discrepancy that places the invoice on hold. To release it, a user with the appropriate permission must approve the discrepancy or the receipt must be corrected.
- ✗
The invoice is on hold because the price tolerance was exceeded, not the quantity tolerance.
Why it's wrong here
The scenario states the price is $10 per unit on both the purchase order and invoice, so there is no price discrepancy. The hold is caused by the quantity difference, not price. Assuming a price issue would lead to the wrong corrective action.
- ✗
The invoice is on hold because three-way matching requires a purchase order, product receipt, and invoice, and the product receipt is missing.
Why it's wrong here
The scenario states a product receipt exists showing 95 units. The hold is not due to a missing receipt but due to a quantity mismatch. Three-way matching does require all three documents, but here the receipt is present.
Visual reference
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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