MB-310 Practice Question: Implement and Manage Accounts Payable and Expenses
A company requires that all expense reports are reviewed by a manager before they are posted to the General Ledger. Which configuration fulfills this requirement?
⚠ Common exam trap
Candidates often suggest creating a new ledger account or a manual review process, missing that the system's native 'Workflow' engine is the only way to enforce automated approval hierarchies.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Configure an Expense management workflow.
Expense management workflows are the standard way to enforce the manager review requirement. By creating a workflow that includes an approval step assigned to the worker's manager, the system enforces the hierarchy before the document is finalized. This control is critical for preventing unauthorized spending and ensuring that all expenses comply with company policy prior to financial recognition in the ledger.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Enable the Expense report validation flag in Parameters.
Why it's wrong here
The validation flag in parameters is for technical data integrity checks rather than business process logic. It does not provide the capability to route documents for manager approval, as that is explicitly the function of the workflow engine, which is built for hierarchical routing and organizational policy enforcement.
- ✓
Configure an Expense management workflow.
Why this is correct
Workflows provide the structure necessary to route expense reports for approval. By defining a workflow step that requires manager action, the system ensures that the report cannot be posted to the ledger until the manager approves the transaction, effectively enforcing the organization's financial review policy for employee travel expenses.
- ✗
Assign the Manager role to the employee's user profile.
Why it's wrong here
Role-based security controls access to system functions and data, not the routing logic for documents. Assigning a role does not automatically trigger an approval request, as the approval process is driven by the workflow configuration, which defines the path and the actors involved in the expense report process.
- ✗
Set the Posting profile to Require Approval.
Why it's wrong here
Posting profiles are used to determine General Ledger accounts and do not contain status or workflow logic. There is no setting within a posting profile that requires approval, as document approval is handled entirely by the workflow module, which is completely separate from the financial account mapping logic.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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