Databricks-DA-Assoc Creating Dashboards and Visualizations Practice Question
An analyst wants to publish a dashboard for the executive team. The dashboard contains sensitive data that should only be accessible to specific users. What is the correct way to handle access control?
⚠ Common exam trap
Candidates often confuse workspace-level permissions with object-level permissions, incorrectly assuming that granting access to a folder automatically grants access to all individual dashboards contained within the workspace without manual intervention.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Use the 'Share' button to grant 'Can View' access to authorized groups.
Managing dashboard permissions via the Workspace sharing settings is the standard approach to secure sensitive data. By assigning 'Can View' or 'Can Edit' roles based on user groups, the analyst ensures that only authorized individuals see the dashboard. This is a fundamental skill for data governance, ensuring that insights remain secure and compliant while still being available to the relevant stakeholders within the organization.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Hard-code the security logic into the SQL queries.
Why it's wrong here
Hard-coding security logic into queries is prone to error and difficult to maintain. It violates best practices for centralized access management. Instead, Databricks provides robust identity and access management (IAM) features at the workspace level that should be used to control data access securely and consistently.
- ✗
Export the dashboard as a PDF and email it to the team.
Why it's wrong here
Exporting to PDF creates a static, insecure copy of the data. Once emailed, the analyst loses control over who can see the information and cannot ensure the data is up-to-date. This approach undermines the security features of the Databricks platform and risks unauthorized data dissemination.
- ✓
Use the 'Share' button to grant 'Can View' access to authorized groups.
Why this is correct
The 'Share' functionality in Databricks allows for precise, role-based access control. By sharing the dashboard with specific groups, the analyst ensures that authentication and authorization are handled by the platform's security framework, keeping data access centralized, auditable, and restricted to only those who strictly require it.
- ✗
Make the dashboard public and add a password to the title.
Why it's wrong here
Making a dashboard public exposes the data to anyone with the link, regardless of a password in the title. This is a severe security vulnerability. Access must always be managed through the official Databricks workspace permission settings, which authenticate users before granting any access to the content.
About these practice questions
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Databricks exam blueprint
This Databricks-DA-Assoc practice question is part of Courseiva's free Databricks certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the Databricks-DA-Assoc exam.