Question 1mediummultiple choice
Full question →mediummultiple choiceObjective-mapped
A records manager finds a folder of payroll reports on a shared drive. The business says the reports are no longer active, but legal retention rules require keeping them for another two years. What is the best action?
Answer choices
Why each option matters
Good practice is not just finding the correct option. The wrong answers often show the exact trap the exam wants you to fall into.
A
Distractor review
Delete the reports immediately because the business no longer uses them
Immediate deletion could violate retention requirements and create legal or audit problems.
B
Best answer
Move the reports to an approved archive and retain them for the required period
An approved archive preserves the records for the retention period while keeping them controlled and available for audit or legal needs.
C
Distractor review
Email the reports to each manager so they can keep their own copy
Spreading copies across inboxes increases exposure, weakens control, and makes retention and deletion harder to manage.
D
Distractor review
Rename the folder so users do not notice it on the shared drive
Renaming the folder does not satisfy retention, security, or audit requirements and may actually increase confusion.
Common exam trap
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Technical deep dive
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
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More questions from this exam
Keep practising from the same exam bank, or move into a focused topic page if this question exposed a weak area.
Question 1
A laptop is suspected of being used in a malware incident. It is still powered on and connected to Wi-Fi. What should the responder do before shutting it down?
Question 2
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Question 3
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Question 4
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Question 5
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Question 6
A branch office uses a flat LAN, and a compromise on one user workstation could spread quickly to finance systems. Management wants finance workstations isolated from general users, but finance staff still need access to a central finance application and network printer. What is the best design change?
FAQ
Questions learners often ask
What does this SY0-701 question test?
Read the scenario before looking for a memorised answer.
What is the correct answer to this question?
The correct answer is: Move the reports to an approved archive and retain them for the required period — The correct action is to retain the reports in an approved archive for the required period. Data retention rules are based on legal, regulatory, and business requirements, not whether the data is still actively used. Archiving keeps the records protected, searchable, and available for audit or legal hold if needed. It also prevents premature deletion, which can create compliance exposure. Why others are wrong: Deleting the reports too early can violate retention obligations. Emailing copies to managers creates uncontrolled duplication and makes disposition difficult. Renaming the folder does nothing to address retention or security requirements and is not a valid compliance action.
What should I do if I get this SY0-701 question wrong?
Then try more questions from the same exam bank and focus on understanding why the wrong options are tempting.
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