PRINCE2F People: organizations, teams, and leadership Practice Test 14 — 15 Questions

Question 1

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC proposes a change; an Off-specification reports a failure to meet the specification. An RFC is a proposal for a modification (change) to the project's products, while an Off-specification is a situation where a product does not meet its specification (a deviation).

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An RFC impacts time; an Off-specification impacts cost

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An RFC is handled by the Project Manager; an Off-specification goes to the Project Board

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An RFC is raised by the Project Board; an Off-specification is raised by the Project Manager

Question 2

What is the primary purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the project's progress and approve the next Stage Plan. Managing a Stage Boundary provides the Project Board with information to review the current stage's performance, update the project plan, and approve the next stage plan.

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To close the project and hand over the products

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To produce the Project Initiation Documentation

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To ensure that Work Packages are completed on time

Question 3

During the Controlling a Stage process, a Work Package is authorized by the Project Manager. Who is responsible for delivering the Work Package?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is the role responsible for delivering the Work Package authorized by the Project Manager during the Controlling a Stage process. The Team Manager coordinates the team's work, ensures the products meet the agreed quality criteria, and reports progress back to the Project Manager.

Answer

Senior Supplier

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Project Support

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Project Manager

Question 4

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal for a future change, while an Off-specification is a problem that has already occurred. A Request for Change (RFC) is a proposal for a future modification to the project's baselined products, while an Off-specification (Off-spec) is a problem that has already occurred, indicating that a product does not meet its specification. In PRINCE2, the key distinction is timing: RFCs are proactive and seek approval for a planned change, whereas Off-specs are reactive and document a deviation that has already happened.

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A Request for Change is always approved by the Change Authority, while an Off-specification requires approval from the Project Board

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There is no difference; both terms can be used interchangeably

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An Off-specification only applies to quality failures, while a Request for Change applies to scope changes

Question 5

Who is responsible for ensuring that the project remains viable in terms of Business Case?

Accepted Answer

Executive. The Executive is the single individual on the Project Board who has ultimate accountability for the project's business justification. They own the Business Case and must ensure it remains viable throughout the project lifecycle, approving any changes that affect its viability. The Project Manager manages the day-to-day work but does not own the Business Case; the Executive alone is responsible for its ongoing viability.

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Project Board

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Project Manager

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Senior User

Question 6

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Prepare the Highlight Report for the Project Board. The Project Manager is responsible for managing the project on a day-to-day basis and preparing Highlight Reports for the Project Board. Therefore, options B and C are correct. Authorizing Work Packages is also a Project Manager responsibility, but this question asks for the two key responsibilities typically emphasized. Creating the Project Initiation Documentation is a PM responsibility during the Initiating a Project process, but it is not the only correct answer here. Providing independent assurance is the role of Project Assurance.

Answer

Create the Project Initiation Documentation

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Authorize Work Packages

Answer

Provide independent assurance to the Project Board

Question 7

In PRINCE2, what is the role of the Senior User?

Accepted Answer

To specify the desired outcomes and benefits. The Senior User in PRINCE2 is responsible for specifying the desired outcomes and benefits of the project, ensuring that the project delivers products that meet user needs and enable the expected benefits. This role represents the interests of those who will use the project's outputs and is accountable for defining the user requirements and acceptance criteria.

Answer

To chair the Project Board

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To manage the project on a day-to-day basis

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To provide resources and expertise

Question 8

Which THREE of the following are roles on the PRINCE2 Project Board?

Accepted Answer

Senior Responsible Owner (Executive). The Project Board consists of the Senior Responsible Owner (Executive), Senior User, and Senior Supplier.

Answer

Project Manager

Answer

Team Manager

Question 9

Why does PRINCE2 separate the role of Project Manager from Project Assurance?

Accepted Answer

To allow the Project Manager to focus on day-to-day management while assurance is independent. PRINCE2 separates the role of Project Manager from Project Assurance to ensure that assurance activities are performed independently of day-to-day management. This allows the Project Manager to focus on delivering the project's products and managing the team, while Project Assurance provides an objective check that the project remains viable, compliant with standards, and aligned with business expectations. The independence prevents conflicts of interest and ensures that assurance is not compromised by the pressures of daily project work.

Answer

To reduce the workload of the Project Manager

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To avoid the need for quality reviews

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To ensure that the Project Board has direct control over the team

Question 10

Which TWO of the following are true about Project Assurance?

Accepted Answer

It provides independent assurance to the Project Board. Project Assurance provides an independent view of the project's progress, ensuring that the project remains viable and adheres to the business case. It reports directly to the Project Board, not the Project Manager, to maintain objectivity. This independence is critical for the Board to make informed decisions about project continuation.

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It can be performed by the Project Manager if no one else is available

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It prepares the Checkpoint Reports

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It includes administrative support tasks

Question 11

Which TWO of the following are responsibilities of the Project Manager in PRINCE2?

Accepted Answer

Manage day-to-day project activities within tolerances. The Project Manager is responsible for managing the day-to-day activities of the project within the tolerances set by the Project Board. This includes monitoring progress, resolving issues, and escalating deviations that exceed tolerances. PRINCE2 defines this as a core duty to ensure the project remains on track without requiring constant Board intervention.

Answer

Approve the Project Plan

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Provide independent assurance to the Project Board

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Chair the Project Board meetings

Question 12

Which THREE of the following are responsibilities of the Senior Supplier role on the Project Board?

Accepted Answer

Ensure that the supplier's products meet quality requirements. The Senior Supplier role on the Project Board is responsible for ensuring that the supplier's products meet the agreed quality requirements. This includes providing the necessary resources and expertise to deliver the project's products, and contributing to the Business Case from a supplier perspective, particularly regarding the feasibility and cost of the supplier's work.

Answer

Manage the team on a day-to-day basis

Answer

Approve the Stage Plans

Question 13

Which THREE of the following are elements of the PRINCE2 project management team?

Accepted Answer

Project Board. The PRINCE2 project management team includes the Project Board (Executive, Senior User, Senior Supplier), Project Manager, Team Manager, and optionally Project Assurance and Project Support. User group and Steering Committee are not PRINCE2 terms.

Answer

User Group

Answer

Steering Committee

Question 14

Which TWO of the following statements correctly describe the relationship between the Project Manager and Project Assurance?

Accepted Answer

Project Assurance is independent of the Project Manager. PRINCE2 mandates that Project Assurance is independent of the Project Manager to ensure objective oversight. Option C is correct because Project Assurance's primary role is to provide an independent view of the project's health, checking compliance with standards and business justification.

Answer

Project Assurance reports to the Project Manager

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The Project Manager can assign Project Assurance tasks to themselves if resources are limited

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The Project Manager can delegate Project Assurance duties to a Team Manager

Question 15

Which TWO of the following statements about the Project Board are correct?

Accepted Answer

The Project Board meets only when decisions are required (exception-driven). The Project Board in PRINCE2 is designed to be an exception-driven body; it convenes only when decisions are required, such as approving stage plans or exception plans, rather than on a fixed schedule. This aligns with the PRINCE2 principle of management by exception, where the board delegates day-to-day management to the Project Manager and escalates only when tolerances are forecast to be exceeded.

Answer

The Project Board meets on a regular basis (e.g., weekly)

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The Senior User chairs the Project Board

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The Project Board authorizes the Work Packages