PRINCE2F People: organizations, teams, and leadership Practice Question
Which THREE of the following are responsibilities of the Project Manager?
⚠ Common exam trap
Candidates often confuse the Project Manager's operational responsibilities with the strategic or assurance roles of the Project Board and Project Assurance, leading candidates to incorrectly select 'Maintaining the Business Case' or 'Providing independent assurance'.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Managing day-to-day project activities within tolerances
The Project Manager is responsible for the day-to-day management of the project within the tolerances set by the Project Board. This includes monitoring progress, managing the team, and ensuring that work packages are delivered on time and within budget. The Project Manager must operate within these tolerances and only escalate to the Project Board when forecasts deviate beyond them.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Managing day-to-day project activities within tolerances
Why this is correct
The PM manages the project on a day-to-day basis.
- ✓
Preparing the Stage Plans
Why this is correct
The PM prepares Stage Plans for approval by the Project Board.
- ✗
Maintaining the Business Case
Why it's wrong here
This is the SRO's responsibility.
- ✗
Providing independent assurance to the Project Board
Why it's wrong here
This is Project Assurance's role.
- ✓
Escalating forecast tolerance deviations to the Project Board
Why this is correct
The PM raises Exception Reports when tolerances are forecast to be exceeded.
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Same concept, more angles
8 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which THREE of the following are responsibilities of the Project Manager in PRINCE2?
medium- ✓ A.Producing the Project Initiation Documentation
- ✓ B.Reporting progress to the Project Board
- C.Approving the Business Case
- ✓ D.Managing the project's day-to-day activities
- E.Providing independent assurance to the Project Board
Why A: The Project Manager is responsible for producing the Project Initiation Documentation (PID) in PRINCE2. The PID is a key deliverable that consolidates the project's scope, business justification, plans, and controls, and the Project Manager compiles it based on input from the Project Board and other stakeholders. This responsibility is explicitly defined in the PRINCE2 Project Manager role description.
Variation 2. Which TWO of the following are responsibilities of the Project Manager in PRINCE2?
easy- ✓ A.Producing the Project Plan
- B.Ensuring the project meets user needs
- C.Providing business assurance
- D.Authorizing stage boundaries
- ✓ E.Day-to-day management of the project
Why A: The Project Manager is responsible for producing the Project Plan, which includes the detailed schedule, resource allocation, and cost estimates. This is a core PRINCE2 responsibility, as the Project Manager owns the planning process and ensures the plan aligns with the project's business case and stage tolerances.
Variation 3. Which TWO of the following are responsibilities of the Project Manager in PRINCE2?
medium- A.Approve the Project Plan
- ✓ B.Manage day-to-day project activities within tolerances
- C.Provide independent assurance to the Project Board
- D.Chair the Project Board meetings
- ✓ E.Prepare the Stage Plan for the next stage
Why B: The Project Manager is responsible for managing the day-to-day activities of the project within the tolerances set by the Project Board. This includes monitoring progress, resolving issues, and escalating deviations that exceed tolerances. PRINCE2 defines this as a core duty to ensure the project remains on track without requiring constant Board intervention.
Variation 4. Which THREE of the following are responsibilities of the Project Manager?
medium- ✓ A.Producing Highlight Reports
- B.Performing Project Assurance
- ✓ C.Day-to-day management of the project
- D.Chairing the Project Board
- ✓ E.Maintaining the Business Case
Why A: The Project Manager manages day-to-day activities, produces Highlight Reports for the board, and updates the Business Case as needed. The PM does not chair the board or perform assurance.
Variation 5. Which THREE of the following are responsibilities of the Project Manager?
medium- A.Provide independent assurance to the Project Board
- B.Set project tolerances
- ✓ C.Prepare the Stage Plan for approval
- ✓ D.Manage the project on a day-to-day basis
- ✓ E.Manage risks and issues
Why C: The Project Manager is responsible for preparing the Stage Plan for approval by the Project Board. This is a key task in the PRINCE2 'Planning' process, where the Project Manager develops detailed plans for each management stage based on the Project Plan and stage-level tolerances.
Variation 6. Which TWO of the following are responsibilities of the Project Manager?
medium- A.Chairing the Project Board meetings
- B.Approving Stage Plans
- ✓ C.Preparing Highlight Reports for the Project Board
- D.Producing the Business Case
- ✓ E.Managing the project on a day-to-day basis
Why C: The Project Manager is responsible for preparing Highlight Reports to keep the Project Board informed of progress, achievements, and exceptions at regular intervals. Option E is correct because the Project Manager is accountable for the day-to-day management of the project, ensuring tasks are completed, risks are managed, and the project remains on track within the tolerances set by the Project Board.
Variation 7. Which TWO of the following are responsibilities of the Project Manager?
medium- A.Ensure the Business Case remains viable
- ✓ B.Raise Exception Reports when tolerances are forecast to be exceeded
- ✓ C.Manage the project within the tolerances set by the Project Board
- D.Deliver Work Packages
- E.Maintain the project's configuration item records
Why B: The Project Manager manages the project on a day-to-day basis within the tolerances set by the Project Board (C). If tolerances are forecast to be exceeded, the Project Manager raises Exception Reports (B). Ensuring the Business Case remains viable is the responsibility of the Executive (A). Delivering Work Packages is done by the Team Manager (D). Maintaining configuration item records is typically done by Project Support (E).
Variation 8. Which TWO of the following are responsibilities of the Project Manager?
medium- ✓ A.Managing the stage boundary activities
- B.Performing Project Assurance
- ✓ C.Preparing Highlight Reports for the Project Board
- D.Approving stage plans
- E.Defining project tolerances
Why A: The Project Manager is responsible for day-to-day management, including preparing Highlight Reports for the Project Board and managing stage boundaries. Project Assurance is independent, and the Project Board defines tolerances.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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