- A
The flow requires a premium Power Automate license.
Why wrong: SharePoint triggers are available with Power Automate per user plan with attended RPA or per flow plan, but basic triggers are included in Office 365.
- B
The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately.
If the trigger is set to 'When an item is created or modified', a modification after creation could cause the trigger to fire on the modification, but if the modification occurs too quickly, the creation trigger might be skipped.
- C
The user does not have permission to view the SharePoint list.
Why wrong: Permissions are checked at runtime, but if the flow owner has access, the flow will run regardless of the triggering user's permissions.
- D
The flow has a 'Delay' action before the approval step.
Why wrong: A delay would not prevent the trigger from firing.
PL-900 Practice Question: Demonstrate the capabilities of Power Automate
This PL-900 practice question tests your understanding of demonstrate the capabilities of power automate. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Your organization uses Power Automate to automate approval workflows in SharePoint. When a user creates a new item in a SharePoint list, an approval request should be sent to their manager. However, some approvals are not being triggered. What is the most likely cause?
Clue words in this question
Noticing these words before you look at the options changes how you read each choice.
Clue:
"most likely"Why it matters: Probability qualifier — the question wants the most probable cause or outcome, not a guaranteed one. Eliminate low-probability options.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately.
The SharePoint trigger 'When an item is created' must be set to trigger only on new items, not on changes. A common misconfiguration is setting the trigger to 'When an item is created or modified', which can cause missed triggers if the item is created and then quickly modified. Option A is incorrect because SharePoint triggers do not require a premium license for basic actions. Option C is incorrect because permissions to the list do not affect the trigger's ability to fire. Option D is incorrect because the delay is unrelated to the trigger configuration.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The flow requires a premium Power Automate license.
Why it's wrong here
SharePoint triggers are available with Power Automate per user plan with attended RPA or per flow plan, but basic triggers are included in Office 365.
- ✓
The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately.
Why this is correct
If the trigger is set to 'When an item is created or modified', a modification after creation could cause the trigger to fire on the modification, but if the modification occurs too quickly, the creation trigger might be skipped.
Clue confirmation
The clue word "most likely" in the question point toward this answer.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
The user does not have permission to view the SharePoint list.
Why it's wrong here
Permissions are checked at runtime, but if the flow owner has access, the flow will run regardless of the triggering user's permissions.
- ✗
The flow has a 'Delay' action before the approval step.
Why it's wrong here
A delay would not prevent the trigger from firing.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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Demonstrate the capabilities of Power Automate — study guide chapter
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FAQ
Questions learners often ask
What does this PL-900 question test?
Demonstrate the capabilities of Power Automate — This question tests Demonstrate the capabilities of Power Automate — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately. — The SharePoint trigger 'When an item is created' must be set to trigger only on new items, not on changes. A common misconfiguration is setting the trigger to 'When an item is created or modified', which can cause missed triggers if the item is created and then quickly modified. Option A is incorrect because SharePoint triggers do not require a premium license for basic actions. Option C is incorrect because permissions to the list do not affect the trigger's ability to fire. Option D is incorrect because the delay is unrelated to the trigger configuration.
What should I do if I get this PL-900 question wrong?
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Are there clue words in this question I should notice?
Yes — watch for: "most likely". Probability qualifier — the question wants the most probable cause or outcome, not a guaranteed one. Eliminate low-probability options.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
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Last reviewed: Jun 21, 2026
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.
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