Quick Answer
The answer is Power Apps and Power Automate, because together they form the core user-facing and backend automation layers of a complete expense reporting solution. Power Apps provides the custom interface for employees to submit expenses, while Power Automate handles the approval workflow and routes data to managers and finance. Power BI then enables trend analysis, but the question specifically asks for the two components that create the complete submission-to-approval pipeline. On the PL-900 exam, this tests your understanding of how Power Platform components complement each other: Power Apps for input, Power Automate for process, and Power BI for insight. A common trap is selecting Power BI instead of Power Automate, but remember that approvals require workflow automation, not just visualization. For a quick memory tip, think “App to enter, Automate to send, BI to trend”—the two that build the solution are the ones that handle data entry and process flow.
This PL-900 practice question tests your understanding of describe the business value of microsoft power platform. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A company wants to use Power Platform to streamline its expense reporting process. Which TWO components can be used together to create a complete solution that allows employees to submit expenses, managers to approve them, and finance to analyze trends?
Copilot Studio
Why wrong: Copilot Studio is for chatbots, not required.
Power BI
Why wrong: Power BI is for analysis, but the question asks for TWO components; the other two are sufficient.
Power Apps
Power Apps can build the expense submission form.
Power Automate
Power Automate can automate the approval process.
Power Pages
Why wrong: Power Pages is for external websites, not needed.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Power Apps
Power Apps is correct because it allows you to build a custom expense submission form that employees can use to enter expense details. Combined with Power Automate, which handles the approval workflow and data routing, and Power BI for trend analysis, this creates a complete solution. Power Apps provides the user interface, while Power Automate orchestrates the backend process.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Copilot Studio
Why it's wrong here
Copilot Studio is for chatbots, not required.
Power BI
Why it's wrong here
Power BI is for analysis, but the question asks for TWO components; the other two are sufficient.
Power Apps
Why this is correct
Power Apps can build the expense submission form.
Related concept
Read the scenario before looking for a memorised answer.
Power Automate
Why this is correct
Power Automate can automate the approval process.
Related concept
Read the scenario before looking for a memorised answer.
Power Pages
Why it's wrong here
Power Pages is for external websites, not needed.
Common exam traps
The trap here is that candidates often think Power BI alone can handle the entire process, but it only provides analytics, not the submission or approval logic, so you must pair it with Power Apps and Power Automate for a complete solution.
Detailed technical explanation
Power Apps uses a canvas or model-driven approach to create responsive forms that connect to data sources like Dataverse or SharePoint. Power Automate leverages connectors and triggers (e.g., when a new expense is submitted) to run approval workflows using the Approvals connector, which can send notifications and track approval status. Power BI then connects to the same data source to create dashboards showing spending trends, departmental breakdowns, and anomaly detection using DAX measures.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
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FAQ
Describe the business value of Microsoft Power Platform — This question tests Describe the business value of Microsoft Power Platform — Read the scenario before looking for a memorised answer..
The correct answer is: Power Apps — Power Apps is correct because it allows you to build a custom expense submission form that employees can use to enter expense details. Combined with Power Automate, which handles the approval workflow and data routing, and Power BI for trend analysis, this creates a complete solution. Power Apps provides the user interface, while Power Automate orchestrates the backend process.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 24, 2026
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.
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