PL-300 Manage and secure Power BI Practice Question
You are a Power BI administrator. A user reports that they are unable to share a dashboard with an external user from a partner organization. The external user has a Microsoft Entra ID account in their own tenant. What is the most likely reason?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The 'Share content with external users' tenant setting is disabled.
The correct answer is B: the 'Share content with external users' tenant setting is disabled. In Power BI, an administrator must enable the 'Share content with external users' setting in the Admin portal (Tenant settings) before users can share dashboards and reports with Microsoft Entra ID (Azure AD) B2B guest users from other tenants, so if it is off, sharing attempts fail regardless of the external user's account. Option A is wrong because external users can view Power BI content once properly licensed and invited; a license may be required but that is not the most likely blocker described. Option C is wrong because RLS would only filter data for an already-authorized viewer, not prevent the share action itself. Option D is wrong because external users are added as B2B guest users in the host tenant, not as members, and this is not the reason sharing is blocked.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
External users cannot view Power BI content; they need a Power BI license.
Why it's wrong here
This is incorrect because external users, when invited as guests via Microsoft Entra B2B, can view shared Power BI dashboards and reports with a free Power BI license. A paid Pro or Premium license is not required for mere viewing of shared content; the sharing capability itself is governed by tenant settings, not license type. Therefore, the statement misunderstands both the licensing model and the conditions for external access.
- ✓
The 'Share content with external users' tenant setting is disabled.
Why this is correct
The 'Share content with external users' tenant setting is a Power BI admin control that, when disabled, prevents users from sharing dashboards, reports, and apps with anyone outside the organization. If this setting is turned off, the share option for external users will be unavailable or result in an error, even if the external user is already a guest in the tenant. To resolve the issue, the administrator must enable this setting in the Power BI admin portal.
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The dashboard is based on a dataset that uses RLS and the external user is not in the role.
Why it's wrong here
Row-level security (RLS) filters data rows based on the user's role, but it does not affect the ability to share a dashboard. A user who is not included in an RLS role can still be granted access to the dashboard; they would simply see no data or a limited view if the role permits. Thus, RLS is a data constraint, not a sharing constraint, and it does not explain a failure to share content with external users.
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External users must be added as members in the same tenant.
Why it's wrong here
External users do not need to be added as members in the same tenant; they are typically invited as guests via Microsoft Entra B2B collaboration. As guests, they retain their own organization's identity and can be granted access to Power BI content without being a member of the host tenant. The actual prerequisite is that the tenant setting for external sharing is enabled, not that the user be a member.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-300 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-300 exam.