- A
Create a Microsoft Entra ID conditional access policy to block external users.
Blocks access from external accounts.
- B
Disable 'Publish to web' in the admin portal.
Prevents creating embed codes that bypass sharing controls.
- C
In the Power BI admin portal, disable 'Share content with external users'.
Directly prevents sharing externally.
- D
Disable 'Create app workspaces' for non-admins.
Why wrong: Prevents workspace creation, not sharing.
- E
Disable 'Export to Excel' for all reports.
Why wrong: Controls export, not sharing.
Question 850 of 966
Preventing External Sharing in Power BI
This PL-300 practice question tests your understanding of manage and secure power bi. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You manage a Power BI tenant. You need to prevent users from sharing reports with external users. Which THREE actions should you take?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a Microsoft Entra ID conditional access policy to block external users.
Options A, B, and C are correct. Creating a Microsoft Entra ID conditional access policy blocks external users from accessing resources. Disabling 'Publish to web' prevents public embedding of reports. Disabling 'Share content with external users' in the admin portal prevents sharing with external users. Option D is wrong because disabling 'Create app workspaces' does not prevent sharing with external users; it prevents creation of workspaces. Option E is wrong because disabling 'Export to Excel' does not affect sharing.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Create a Microsoft Entra ID conditional access policy to block external users.
Why this is correct
Blocks access from external accounts.
Related concept
Read the scenario before looking for a memorised answer.
- ✓
Disable 'Publish to web' in the admin portal.
Why this is correct
Prevents creating embed codes that bypass sharing controls.
Related concept
Read the scenario before looking for a memorised answer.
- ✓
In the Power BI admin portal, disable 'Share content with external users'.
Why this is correct
Directly prevents sharing externally.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Disable 'Create app workspaces' for non-admins.
Why it's wrong here
Prevents workspace creation, not sharing.
- ✗
Disable 'Export to Excel' for all reports.
Why it's wrong here
Controls export, not sharing.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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Manage and secure Power BI — study guide chapter
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Manage and secure Power BI practice questions
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FAQ
Questions learners often ask
What does this PL-300 question test?
Manage and secure Power BI — This question tests Manage and secure Power BI — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Create a Microsoft Entra ID conditional access policy to block external users. — Options A, B, and C are correct. Creating a Microsoft Entra ID conditional access policy blocks external users from accessing resources. Disabling 'Publish to web' prevents public embedding of reports. Disabling 'Share content with external users' in the admin portal prevents sharing with external users. Option D is wrong because disabling 'Create app workspaces' does not prevent sharing with external users; it prevents creation of workspaces. Option E is wrong because disabling 'Export to Excel' does not affect sharing.
What should I do if I get this PL-300 question wrong?
Identify which PL-300 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
Same concept, more angles
1 more ways this is tested on PL-300
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. You need to prevent users from sharing Power BI reports with people outside your organization. What should you configure in the Power BI admin portal?
easy- ✓ A.Disable the 'Share content with external users' setting.
- B.Disable the 'Export to Excel' setting.
- C.Disable the 'Publish to web' setting.
- D.Disable the 'Allow users to create email subscriptions' setting.
Why A: Option A is correct because the 'Share content with external users' tenant setting controls whether users can share reports and dashboards with external users. Disabling this setting prevents external sharing. Option B is wrong because 'Export to Excel' is a separate setting that does not affect external sharing. Option C is wrong because 'Publish to web' allows public embedding, not external sharing within the organization. Option D is wrong because 'Allow users to create email subscriptions' does not control external sharing.
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Last reviewed: Jun 21, 2026
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