- A
Add Finance as Viewer, Sales as Member.
Correct. Viewer provides read-only access for Finance, Member allows Sales to edit and share.
- B
Add Finance as Contributor, Sales as Member.
Why wrong: Incorrect. Contributor can edit but cannot share content; Sales needs to share, so Member is required.
- C
Add Finance as Viewer, Sales as Admin.
Why wrong: Incorrect. Admin grants full control including managing permissions, which is excessive for Sales.
- D
Use row-level security to restrict Finance data, add both as Member.
Why wrong: Incorrect. RLS restricts data access, not workspace-level access; it does not fulfill the sharing requirement.
Question 563 of 966
PL-300 Power BI Workspace Roles Practice Question
This PL-300 practice question tests your understanding of manage and secure power bi. The scenario asks you to isolate a root cause — eliminate options that address a different problem before choosing. A key principle to apply: power BI Workspace Roles. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You have a Power BI workspace named Sales. You need to ensure that only users in the Finance security group can view reports in this workspace, while members of the Sales team can edit and share content. What should you do?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Add Finance as Viewer, Sales as Member.
Option A is correct because workspace roles in Power BI are designed to grant specific permissions: Viewer allows read-only access, ideal for Finance who only need to view reports; Member allows editing and sharing, which matches the Sales team's requirements. Option B is wrong because Contributor role cannot share content, which Sales needs. Option C is wrong because Admin grants full control, including managing permissions, which is unnecessary and excessive. Option D is wrong because row-level security (RLS) controls data access within reports, not workspace-level permissions.
Key principle: Power BI Workspace Roles
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Add Finance as Viewer, Sales as Member.
Why this is correct
Correct. Viewer provides read-only access for Finance, Member allows Sales to edit and share.
Related concept
Power BI Workspace Roles
- ✗
Add Finance as Contributor, Sales as Member.
Why it's wrong here
Incorrect. Contributor can edit but cannot share content; Sales needs to share, so Member is required.
- ✗
Add Finance as Viewer, Sales as Admin.
Why it's wrong here
Incorrect. Admin grants full control including managing permissions, which is excessive for Sales.
- ✗
Use row-level security to restrict Finance data, add both as Member.
Why it's wrong here
Incorrect. RLS restricts data access, not workspace-level access; it does not fulfill the sharing requirement.
Common exam traps
Common exam trap: answer the scenario, not the keyword
A common trap is confusing Contributor with Member. Contributor can edit but not share, while Member can both edit and share. Also, a candidate might think Viewer is insufficient for Finance, but it correctly restricts access.
Detailed technical explanation
How to think about this question
Treat this as a scenario question. Identify the problem, the constraint, and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Power BI Workspace Roles
- Sharing in Power BI
- Row-Level Security (RLS)
TExam Day Tips
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Power BI Workspace Roles
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Review power BI Workspace Roles, then practise related PL-300 questions on the same topic to reinforce the concept.
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Manage and secure Power BI — study guide chapter
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Manage and secure Power BI practice questions
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FAQ
Questions learners often ask
What does this PL-300 question test?
Manage and secure Power BI — This question tests Manage and secure Power BI — Power BI Workspace Roles.
What is the correct answer to this question?
The correct answer is: Add Finance as Viewer, Sales as Member. — Option A is correct because workspace roles in Power BI are designed to grant specific permissions: Viewer allows read-only access, ideal for Finance who only need to view reports; Member allows editing and sharing, which matches the Sales team's requirements. Option B is wrong because Contributor role cannot share content, which Sales needs. Option C is wrong because Admin grants full control, including managing permissions, which is unnecessary and excessive. Option D is wrong because row-level security (RLS) controls data access within reports, not workspace-level permissions.
What should I do if I get this PL-300 question wrong?
Review power BI Workspace Roles, then practise related PL-300 questions on the same topic to reinforce the concept.
What is the key concept behind this question?
Power BI Workspace Roles
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Last reviewed: Jun 21, 2026
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