SC-900 Describe the capabilities of Microsoft compliance solutions Practice Test 8 — 15 Questions

Question 1

A company uses Microsoft 365 and needs to automatically apply a retention label to documents that contain personally identifiable information (PII) in SharePoint Online. The label should retain the documents for 5 years and then delete them. Which Microsoft Purview solution should they use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft Purview Data Lifecycle Management. Microsoft Purview Data Lifecycle Management (formerly known as Microsoft 365 Records Management) is the solution specifically designed to apply retention labels and policies that automatically retain content for a specified period and then delete it. In this scenario, the requirement to automatically apply a retention label to documents containing PII in SharePoint Online and then retain them for 5 years before deletion is a core capability of Data Lifecycle Management, which uses auto-labeling policies based on sensitive information types.

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Microsoft Purview Information Protection

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Microsoft Purview Data Loss Prevention (DLP)

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Microsoft Purview eDiscovery

Question 2

A compliance officer needs to identify and monitor potentially risky user activities, such as users copying large amounts of data to external devices or sharing sensitive files with unauthorized recipients. They want to create a policy that detects these activities and automatically escalates them for investigation. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview Insider Risk Management. Microsoft Purview Insider Risk Management is specifically designed to detect and investigate malicious or inadvertent insider risks based on activities like data exfiltration, unusual file sharing, or violations of corporate policies. It uses indicators and adaptive policies to assign risk scores and trigger alerts for review. Audit (option B) only provides logging and does not have built-in risk analysis. Communication Compliance (option C) focuses on inappropriate communications, not data-related risks. Compliance Manager (option D) assesses compliance posture but does not detect risky user activities. Therefore, Insider Risk Management is the correct solution.

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Microsoft Purview Audit

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Microsoft Purview Communication Compliance

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Microsoft Purview Compliance Manager

Question 3

A healthcare organization must comply with HIPAA. They need to automatically detect protected health information (PHI) in emails sent from Exchange Online, prevent users from sharing these emails with unauthorized external recipients, and apply a retention label that retains PHI emails for six years. Which Microsoft Purview solution should they configure?

Accepted Answer

Microsoft Purview Information Protection and Data Loss Prevention. Microsoft Purview Information Protection and Data Loss Prevention (DLP) is the correct solution because it combines sensitive data classification (to detect PHI via built-in HIPAA data classifiers) with policy-based enforcement (to block sharing with unauthorized external recipients) and can automatically apply a retention label (via auto-labeling policies) to retain PHI emails for six years. This directly addresses all three requirements: detection, prevention, and retention.

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Microsoft Purview eDiscovery

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Microsoft Purview Communication Compliance

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Microsoft Purview Insider Risk Management

Question 4

A security team needs to investigate a potential data leak where an employee may have emailed sensitive customer information to a competitor. They want to search the unified audit log for specific email activities, such as 'Send' or 'Forward', and generate a detailed report. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview Audit (Standard or Premium). Microsoft Purview Audit (Standard or Premium) is the correct solution because it captures and logs specific email activities such as 'Send' and 'Forward' from Exchange Online. The security team can search the unified audit log for these operations and export a detailed report for investigation. Compliance Manager, DLP, and eDiscovery do not provide this direct audit log search capability for individual email actions.

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Microsoft Purview Compliance Manager

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Microsoft Purview Data Loss Prevention (DLP)

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Microsoft Purview eDiscovery (Premium)

Question 5

A company needs to ensure that employees cannot share sensitive financial reports with external parties via email. They want to automatically detect and block emails that contain the phrase 'Confidential-Financial' in the subject line or body, regardless of the recipient's domain. Which Microsoft Purview solution should they configure?

Accepted Answer

Data Loss Prevention (DLP). Microsoft Purview Data Loss Prevention (DLP) is the correct solution because it is specifically designed to detect and automatically block sensitive content—such as the phrase 'Confidential-Financial'—in emails, regardless of the recipient's domain. DLP policies can inspect subject lines and body text, then enforce actions like blocking delivery or notifying the user, making it ideal for preventing unauthorized external sharing of financial reports.

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Information Protection (sensitivity labels)

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Data Lifecycle Management (retention policies)

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Audit

Question 6

A financial services firm must monitor employee communications (email and Microsoft Teams) for potential insider trading. The compliance team wants to automatically detect messages containing specific financial keywords (e.g., 'non-public material information') and flag them for review. They also need to be able to remove violating messages from recipients' inboxes. Which Microsoft Purview solution should they configure?

Accepted Answer

Communication Compliance. Communication Compliance is the correct solution because it is specifically designed to detect and remediate inappropriate communications, including insider trading signals. It can automatically scan emails and Microsoft Teams messages for configurable sensitive information types (e.g., 'non-public material information') and enforce actions like removing violating messages from recipients' inboxes.

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Data Lifecycle Management

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Insider Risk Management

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Audit

Question 7

A company needs to automatically detect and protect sensitive information such as credit card numbers in emails sent from Exchange Online and documents stored in SharePoint Online. They want to create policies that can block emails if such data is detected, and also automatically encrypt documents with specific labels. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview Data Loss Prevention. Microsoft Purview Data Loss Prevention (DLP) is the correct solution because it is specifically designed to automatically detect sensitive information (e.g., credit card numbers) in Exchange Online emails and SharePoint Online documents, and then enforce protective actions such as blocking email transmission or applying encryption labels. DLP policies use sensitive information types and policy tips to identify and remediate data exposure risks across these workloads.

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Microsoft Purview Information Protection

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Microsoft Purview Audit

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Microsoft Purview Compliance Manager

Question 8

A security team needs to investigate a potential data breach that may involve unauthorized access to sensitive files in SharePoint Online and OneDrive for Business. They want to search the unified audit log for file access events, including accesses from mobile devices and third-party applications. Additionally, they need to create custom alert policies that trigger when specific high-privilege users download large volumes of files in a short period. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview Audit (Premium). Microsoft Purview Audit (Premium) is the correct solution because it provides the deep, granular logging required to investigate data breaches, including file access events from mobile devices and third-party applications in SharePoint Online and OneDrive for Business. It also supports the creation of custom alert policies that can trigger on specific activities, such as high-privilege users downloading large volumes of files in a short period, by leveraging the unified audit log's rich schema and advanced detection capabilities.

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Microsoft Purview eDiscovery (Premium)

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Microsoft Purview Data Lifecycle Management

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Microsoft Purview Communication Compliance

Question 9

A compliance officer needs to automatically detect documents containing passport numbers in SharePoint Online and apply a retention label that retains the documents for 10 years before deleting them. They also want to prevent users from permanently deleting these documents before the retention period ends. Which Microsoft Purview solution should they use to achieve this?

Accepted Answer

Microsoft Purview Data Lifecycle Management. Microsoft Purview Data Lifecycle Management (formerly Microsoft 365 Retention) is the correct solution because it enables organizations to automatically apply retention labels to sensitive content—such as documents containing passport numbers—based on sensitive information types. It also enforces a retention period (10 years) and prevents users from permanently deleting documents before that period ends, meeting both the detection and preservation requirements.

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Microsoft Purview Information Protection

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Microsoft Purview Data Loss Prevention (DLP)

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Microsoft Purview Audit

Question 10

A legal team is handling a lawsuit and needs to gather all electronically stored information (ESI) related to a specific case from across Microsoft 365, including emails, Teams messages, and SharePoint documents. They need to place a hold on the custodians' data to prevent deletion or modification, and then collect, review, and export the data. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview eDiscovery (Premium). Microsoft Purview eDiscovery (Premium) is the correct solution because it provides end-to-end workflow for legal cases, including the ability to place legal holds on custodians' data across Exchange, Teams, SharePoint, and OneDrive to preserve ESI, and then collect, review, and export that data. The Premium tier adds advanced features like custodian management, review sets, and predictive coding, which are essential for complex litigation scenarios.

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Microsoft Purview eDiscovery (Standard)

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Microsoft Purview Audit (Premium)

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Microsoft Purview Data Lifecycle Management

Question 11

A financial organization needs to automatically detect emails containing the phrase 'Non-Public Material Information' and apply a retention policy that retains those emails for 7 years. They also need to train senders with a policy tip before sending, and if they still send the email, it should be encrypted and blocked from being forwarded outside the organization. Which Microsoft Purview solution should they use?

Accepted Answer

Microsoft Purview Data Loss Prevention (DLP). Microsoft Purview Data Loss Prevention (DLP) is the correct solution because it can automatically detect sensitive content (e.g., 'Non-Public Material Information') in emails, apply policy tips to train senders before sending, enforce encryption, and block forwarding outside the organization. DLP policies also integrate with retention labels to retain emails for a specified period, such as 7 years, by applying a retention label automatically when the sensitive content is detected.

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Microsoft Purview Data Lifecycle Management

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Microsoft Purview Communication Compliance

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Microsoft Purview Audit

Question 12

An organization is subject to regulatory requirements that mandate retention of employee records for 5 years after termination. After the retention period, the records must be permanently deleted. The compliance team wants to automatically enforce this process across all Microsoft 365 locations (Exchange, SharePoint, Teams). Which Microsoft Purview solution should they configure?

Accepted Answer

Microsoft Purview Data Lifecycle Management. Microsoft Purview Data Lifecycle Management (formerly Microsoft 365 Retention) is the correct solution because it allows organizations to define retention and deletion policies that apply automatically across Exchange, SharePoint, and Teams. This solution enforces the 5-year retention period after termination and then permanently deletes the records, meeting the regulatory requirement without manual intervention.

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Microsoft Purview Data Loss Prevention (DLP)

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Microsoft Purview Records Management

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Microsoft Purview Communication Compliance

Question 13

A healthcare organization must automatically detect documents containing patient health information (PHI) in SharePoint Online and apply a retention label that retains the documents for 10 years. Additionally, they want to prevent users from permanently deleting these documents during the retention period. Which Microsoft Purview solution should they use to achieve this?

Accepted Answer

Records Management. Records Management (option B) is correct because it enables organizations to declare documents as records, which locks them against deletion or modification for a specified retention period. In this scenario, automatically detecting PHI in SharePoint Online and applying a retention label that both retains documents for 10 years and prevents permanent deletion is a core Records Management capability, as it uses retention labels configured to mark items as records (or regulatory records) to enforce immutability.

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Data Lifecycle Management

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Data Loss Prevention (DLP)

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Communication Compliance

Question 14

A financial company needs to prevent any communication between their mergers and acquisitions (M&A) team and the trading desk across all Microsoft 365 channels, including email, Microsoft Teams, and SharePoint. They must ensure that no user in one group can send emails to or chat with users in the other group. Which Microsoft Purview solution should they implement?

Accepted Answer

Information Barriers. Information Barriers (IB) is the correct solution because it is specifically designed to prevent communication and collaboration between two user groups across Microsoft 365 services, including email, Teams, and SharePoint. By defining policies that block segments (e.g., M&A team and trading desk), IB enforces restrictions at the transport, chat, and document level, ensuring no email, chat, or file sharing occurs between the groups. This directly addresses the requirement to isolate the M&A team from the trading desk across all channels.

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Communication Compliance

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Data Lifecycle Management

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Data Loss Prevention (DLP)

Question 15

A company must retain all customer service emails in Exchange Online for 7 years for regulatory purposes. After 7 years, the emails must be automatically deleted. Additionally, employees must not be able to permanently delete these emails before the retention period ends. Which Microsoft Purview solution should they configure?

Accepted Answer

Data Lifecycle Management (retention policies and labels). Data Lifecycle Management (DLM) via retention policies and labels in Microsoft Purview is the correct solution because it allows you to define a retention period of 7 years for Exchange Online emails and then automatically delete them. Additionally, DLM retention policies prevent users from permanently deleting emails before the retention period ends by locking the items in a 'preservation hold' state, ensuring regulatory compliance.

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Communication Compliance

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eDiscovery (Premium)

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Data Loss Prevention (DLP)