PL-900 Demonstrate the capabilities of Power Automate Practice Test 3 — 15 Questions

Question 1

A company uses Power Automate to automate approval workflows for purchase orders. The flow should send an approval request to the manager of the requestor. When the manager approves, the flow should update a SharePoint list and send a confirmation email. However, the flow fails with an error 'Unable to find the manager for the specified user'. What is the most likely cause?

Accepted Answer

The user profile in Microsoft Entra ID does not have a manager assigned.. Option B is correct because the Get Manager connector requires the Azure AD (now Microsoft Entra ID) organization profile to be populated with manager information. Option A is wrong because SharePoint permissions do not affect the manager lookup. Option C is wrong because the flow is not triggered by a new item but by an approval action. Option D is wrong because the flow fails on the manager lookup, not on the SharePoint update.

Answer

The SharePoint list column for manager is missing.

Answer

The flow trigger is set to 'When a new item is created' but the item already exists.

Answer

The SharePoint list does not have the correct permissions.

Question 2

You are designing a Power Automate cloud flow that processes customer feedback from Microsoft Forms. The flow should send an email to the customer if their feedback rating is less than 3, and also post a message to a Microsoft Teams channel for all feedback. The flow works correctly for rating 2, but for rating 1 it sends two emails instead of one. What is the most likely cause?

Accepted Answer

The condition branch has two separate 'Send an email' actions that both run for rating 1.. Option C is correct because a common mistake is to use a 'Condition' action that evaluates 'Less than 3' which includes rating 1 and 2, but if the condition is not properly structured (e.g., two separate conditions or a parallel branch), it can cause duplicate actions. Option A is wrong because the trigger only fires once per submission. Option B is wrong because the Teams action does not affect email sending. Option D is wrong because the feedback rating is a number, not text.

Answer

The Teams action is configured to also send an email.

Answer

The flow is triggered multiple times due to multiple submissions.

Answer

The rating value is stored as text and the condition incorrectly compares numbers.

Question 3

Your organization uses Power Automate to automatically create a task in Microsoft Planner when a new sales opportunity is closed in Dynamics 365. The flow triggers on a new opportunity but fails to create the task. You check the run history and see an error: 'Invalid template specification' in the 'Create a task' action. How should you resolve this?

Accepted Answer

Ensure the Planner bucket and plan are specified correctly in the action.. Option A is correct because the error 'Invalid template specification' indicates that the Planner task template is missing or incorrectly defined. Option B is wrong because the trigger is correct. Option C is wrong because the error is not about permissions. Option D is wrong because the error is about the task template, not the connection.

Answer

Recreate the connection to Dynamics 365.

Answer

Change the trigger to 'When a record is updated' instead of created.

Answer

Grant the flow service principal Planner permissions.

Question 4

A Power Automate flow sends an approval request to a user's manager. The flow uses the 'Get manager' action from the Office 365 Users connector. The flow runs successfully but the approval is never received by the manager. What is the most likely reason?

Accepted Answer

The manager does not have a valid email mailbox.. Option B is correct because the 'Get manager' action returns the manager's email address, but if the manager's mailbox is not enabled (e.g., a distribution group or shared mailbox), the approval email will not be delivered. Option A is wrong because the flow succeeds so the manager is found. Option C is wrong because approvals are sent via email. Option D is wrong because the flow uses the correct connector.

Answer

The Office 365 Users connector is not properly configured.

Answer

The approval action is configured to use the Teams channel instead of email.

Answer

The manager's user profile is missing in Microsoft Entra ID.

Question 5

You have a Power Automate flow that monitors a SharePoint list for new items and then sends a custom email notification using the 'Send an email (V2)' action. The email includes an attachment from the SharePoint item. Some users report that the attachment is missing from the email. What should you check first?

Accepted Answer

Check if the flow includes a 'Get file content' action before the email action.. Option C is correct because the file content must be retrieved from SharePoint before sending. The 'Get file content' action is required to pass the binary data to the email action. Option A is wrong because the trigger is fine. Option B is wrong because permission to read the list does not guarantee access to the file. Option D is wrong because the email action itself is capable of attachments.

Answer

Verify that the flow trigger is set to 'When a new item is created'.

Answer

Ensure the SharePoint list has the correct permissions for the flow.

Answer

Change the email action to 'Send an email with options'.

Question 6

A Power Automate flow uses a 'When a HTTP request is received' trigger. The flow is called by an external application. The flow runs successfully but the external application receives a '500 Internal Server Error' response. What is the most likely cause?

Accepted Answer

The flow does not have a 'Respond to a PowerApp or flow' action to send a response.. Option D is correct because the HTTP trigger returns a 500 error when the flow response action is not configured correctly, such as missing a 'Respond to a PowerApp or flow' action. Option A is wrong because the trigger fires. Option B is wrong because the flow runs, so the request is received. Option C is wrong because authentication errors typically return 401.

Answer

The flow is disabled or paused.

Answer

The external application is not sending the correct JSON payload.

Answer

The flow requires authentication and the API key is missing.

Question 7

You are creating a Power Automate flow to copy files from a SharePoint document library to a OneDrive for Business folder. The flow triggers when a new file is created in SharePoint. After saving the flow, you get a warning that the flow uses a trigger that is not supported in the 'Solutions' context. What does this mean?

Accepted Answer

The chosen trigger cannot be used in a solution-aware flow.. Option C is correct because the 'When a new file is created' trigger for SharePoint is not available in solution-aware flows (it is a non-solution trigger). Option A is wrong because the OneDrive action is supported. Option B is wrong because the flow can be created outside a solution. Option D is wrong because the warning indicates a limitation, not a full failure.

Answer

The OneDrive for Business connector is not licensed.

Answer

The flow cannot be saved outside a solution.

Answer

The flow will not run because of this warning.

Question 8

Your organization uses Power Automate to automate the creation of support tickets in ServiceNow when a critical alert is triggered in Microsoft Sentinel. The flow uses the 'When a new alert is created' trigger from Sentinel. The flow runs but no tickets are created. You check the Sentinel log and see that alerts are being generated. What should you investigate first?

Accepted Answer

Review the trigger condition or filter query.. Option D is correct because the flow's trigger filter may be set to only fire for specific severity levels, and critical alerts might be filtered out if the filter is misconfigured. Option A is wrong because the flow runs, so the trigger fires. Option B is wrong because the ServiceNow connection could be fine. Option C is wrong because the alert creation is not the issue.

Answer

Verify that the flow is enabled.

Answer

Ensure that the Sentinel data connector is properly installed.

Answer

Check if the ServiceNow connector is configured with the correct instance.

Question 9

A Power Automate flow uses the 'Parse JSON' action to process incoming webhook data. The flow fails with the error 'Invalid JSON' when the webhook sends data. You review the sample payload used to generate the schema and notice the webhook sometimes includes additional optional fields. What is the most likely cause?

Accepted Answer

The generated schema does not account for all possible fields.. Option B is correct because the 'Parse JSON' action uses a schema generated from a sample payload. If the schema does not include optional fields, the action will fail when those fields are present. Option A is wrong because the webhook is sending data. Option C is wrong because the flow action is to parse, not to create. Option D is wrong because the error is 'Invalid JSON' not a missing property.

Answer

The flow is trying to parse the JSON before receiving it.

Answer

The webhook is not sending a valid JSON payload.

Answer

The JSON contains a nested object that is not defined.

Question 10

Which TWO actions can you take to improve the performance and reliability of a Power Automate cloud flow? (Choose 2)

Accepted Answer

Use parallel branches for independent actions.. Options A and B are correct. Using 'Configure Run After' ensures proper error handling, and using parallel branches reduces latency for independent actions. Option C is wrong because actions run sequentially by default. Option D is wrong because using loops increases complexity and run time. Option E is wrong because approvals add overhead.

Answer

Set all actions to run sequentially to avoid conflicts.

Answer

Use 'Apply to each' loops for all list operations.

Answer

Add approval steps to all flows for accountability.

Question 11

Which THREE Power Automate features are available only in premium licenses? (Choose 3)

Accepted Answer

Robotic Process Automation (RPA). Options A, C, and E are correct. Business process flows, AI Builder, and RPA (desktop flows) require premium licenses. Options B and D are available with standard licenses.

Answer

SharePoint triggers

Answer

Approval flows

Question 12

Which TWO triggers are available for Power Automate flows that start from a Dataverse table? (Choose 2)

Accepted Answer

When a row is added, modified, or deleted. Options A and C are correct. Dataverse triggers include 'When a row is added, modified, or deleted' and 'When a row is added'. Options B and D are not Dataverse triggers; they are for SharePoint and Outlook. Option E is a manual trigger.

Answer

When a new email arrives (Outlook)

Answer

When a new file is created (SharePoint)

Answer

PowerApps button

Question 13

Refer to the exhibit. You are designing a Power Automate flow that receives an HTTP request with a JSON body. You use the 'Parse JSON' action with the schema shown. The flow fails when the incoming JSON contains an 'items' array with a product object missing the 'quantity' field. What is the best way to fix this?

Accepted Answer

Remove 'quantity' from the required array inside the items schema.. Option A is correct because the schema defines 'quantity' as required in each item. To make it optional, you should remove it from the 'required' array inside the items schema. Option B is wrong because the 'items' array itself is not required. Option C is wrong because changing the type to 'string' is incorrect. Option D is wrong because the issue is in the child object, not the parent.

Answer

Add 'items' to the top-level required array.

Answer

Change the type of 'quantity' to 'string'.

Answer

Remove the 'required' array from the top level.

Question 14

Refer to the exhibit. A Power Automate flow definition is shown. The flow is supposed to trigger when a high-importance email with attachments arrives in the inbox, and then send a notification email to support. However, the flow does not trigger for emails that have attachments but are not marked as high importance. What is the most likely reason?

Accepted Answer

The importance filter is set to 'High', so lower importance emails are ignored.. Option D is correct because the trigger parameters include 'importance': 'High', so only emails with high importance trigger the flow. If the email has attachments but is not high importance, the flow will not trigger. Option A is wrong because the trigger is for new emails. Option B is wrong because attachments are set to 'true', so they are required. Option C is wrong because the folder path is 'Inbox'.

Answer

The folder path is set to 'Inbox' but the email was moved to a different folder.

Answer

The trigger requires attachments, so emails without attachments are ignored.

Answer

The trigger is set to 'When a new email arrives' but the email is already read.

Question 15

Refer to the exhibit. A Power Automate flow definition is shown. The flow is triggered by an HTTP request with a 'score' property. When the score is greater than 0.8, it sends an approval email to the manager. Otherwise, it logs the score to a SharePoint list. The flow runs but when a score of 0.9 is submitted, no email is sent and the SharePoint log is created. What is the most likely cause?

Accepted Answer

The 'score' value is passed as a string instead of a number.. Option B is correct because the condition expression uses 'greater(triggerBody()?['score'], 0.8)' but if the 'score' property is a string (e.g., '0.9'), the comparison will fail because string comparison is different from numeric. The expression expects a number. Option A is wrong because the trigger is manual, not SharePoint. Option C is wrong because the condition is correct syntactically. Option D is wrong because the condition uses 'greater' which is 'greater than'.

Answer

The condition uses 'greater' but should use 'greaterThan'.

Answer

The condition expression is misspelled as 'greater' instead of 'greaterThan'.

Answer

The trigger is set to 'When a file is created' but the request is HTTP.