PL-900 Demonstrate the capabilities of Power Apps Practice Test 13 — 15 Questions

Question 1

Refer to the exhibit. The JSON shows permissions for a user in a Power Apps environment. What can be inferred?

Accepted Answer

The user is an administrator of the environment. The JSON shows the user has the Environment Admin role, which grants full administrative permissions over the environment. Option A is incorrect because the maker role is separate and not indicated. Option B is incorrect because having an admin role implies access. Option C is incorrect because an admin can perform actions beyond viewing.

Answer

The user is a maker who can create apps

Answer

The user has no access to any app

Answer

The user can only view apps

Question 2

You are building a canvas app to track support tickets. The app will be used by team members who often work offline in remote locations. Which data source should you use to ensure offline data access without requiring custom development?

Accepted Answer

Microsoft Dataverse. Microsoft Dataverse provides built-in offline sync capability for canvas apps without requiring custom development. Option A (Excel Online via OneDrive) does not support offline access. Option B (SharePoint list) requires custom logic for offline synchronization. Option D (Azure SQL Database) requires a VPN or gateway for offline access and does not offer automatic sync.

Answer

Excel Online (via OneDrive)

Answer

SharePoint list

Answer

Azure SQL Database

Question 3

Which TWO are benefits of using model-driven apps over canvas apps? (Choose two.)

Accepted Answer

Built-in business process flows. Options C and D are correct. Model-driven apps include built-in business process flows (C) that guide users through processes, and they are responsive by default, automatically adapting to different screen sizes (D). Option A is incorrect because canvas apps, not model-driven apps, are designed for complex formulas and custom layouts. Option B is incorrect because both types require Microsoft Entra ID licensing. Option E is incorrect because model-driven apps have limited layout customization; canvas apps offer full control.

Answer

Easier to create complex formulas

Answer

No Microsoft Entra ID licensing required

Answer

Unlimited custom layout control

Question 4

A user reports that a canvas app is loading slowly on mobile devices. The app uses multiple galleries with large data sources. What is the most effective optimization to improve performance?

Accepted Answer

Use delegable queries to filter data server-side. Delegable queries reduce the data loaded into the app. Option A is wrong as it increases load. Option B is wrong as it adds overhead. Option D is wrong as it moves data, not optimize.

Answer

Increase the number of columns in the data source

Answer

Migrate from SharePoint to Excel Online

Answer

Add multiple nested galleries

Question 5

Your organization uses Power Apps and Power Automate to manage a vendor onboarding process. The app must send an email notification to the compliance team when a high-risk vendor is added. The compliance team resides in a different Microsoft Entra ID tenant. Which approach should you use?

Accepted Answer

Use the HTTP connector with a custom API. The HTTP connector can send email to external recipients without sharing a mailbox. Option A is wrong because Dataverse connectors are tenant-scoped. Option B is wrong because Outlook connector requires shared mailbox or user credentials. Option C is wrong because Teams connector is for internal users.

Answer

Use the Outlook 365 connector with a shared mailbox

Answer

Use the Dataverse connector with a custom action

Answer

Use the Microsoft Teams connector to post a message

Question 6

You are designing a canvas app for field service technicians. The app must capture photos of equipment and store them with the service record. Which control and data source combination is most suitable?

Accepted Answer

Camera control with Microsoft Dataverse. The Camera control captures photos directly within the canvas app, and Microsoft Dataverse can store these images using file or image columns, providing a robust data source for field service records. Option B is incorrect because the Add media control only supports media capture in Power Apps Mobile and Excel Online is not capable of storing binary image data effectively. Option C is incorrect because the Attachments control is designed for SharePoint lists but does not capture photos in-app; it only manages file attachments. Option D is incorrect because the Image control displays images but does not capture them, making it unsuitable for this requirement.

Answer

Add media control with Excel Online

Answer

Attachments control with SharePoint list

Answer

Image control with SharePoint list

Question 7

Which THREE components are required to build a model-driven app in Power Apps? (Choose three.)

Accepted Answer

View. Options A, B, and C are correct because a model-driven app requires a Microsoft Dataverse database, tables (entities) to store data, and views to display data. Option D is incorrect because canvas apps are a different type of app, not a component of a model-driven app. Option E is incorrect because Power Automate flows are optional and not required components.

Answer

Canvas app component

Answer

Power Automate flow

Question 8

Which TWO features are unique to model-driven apps compared to canvas apps? (Choose two.)

Accepted Answer

Business process flows. Options B and C are correct. Business process flows are unique to model-driven apps; they provide a guided workflow. Responsive design that adapts to screen size is built into model-driven apps, while canvas apps require manual layout adjustments. Option A is incorrect because custom controls from Microsoft AppSource are available for both canvas and model-driven apps. Option D is incorrect because Power Fx formulas are primarily used in canvas apps (model-driven apps use forms and views with limited formula support). Option E is incorrect because offline capability can be configured in both canvas and model-driven apps.

Answer

Custom controls from Microsoft AppSource

Answer

Power Fx formulas

Answer

Offline capability

Question 9

You are creating a canvas app for expense reporting. The app must allow managers to approve or reject expenses using a dropdown. Which control should you use for the approval action?

Accepted Answer

Dropdown. A dropdown is ideal for selecting from a short list. Option A is wrong because radio buttons are better for 2-3 options. Option C is wrong because text input is for free text. Option D is wrong because slider is for numeric ranges.

Answer

Radio button

Answer

Text input

Answer

Slider

Question 10

Which THREE are valid ways to embed a canvas app in another application? (Choose three.)

Accepted Answer

Embed in a SharePoint page using the Power Apps web part. Options A, C, and D are correct because Power Apps canvas apps can be embedded in SharePoint using the Power Apps web part, as a custom visual in Power BI reports, and as a tab in Microsoft Teams. Option B is incorrect because embedding in Excel requires a custom add-in, which is not a standard embedding method for canvas apps. Option E is incorrect because Dynamics 365 Sales Hub primarily uses model-driven apps, not embedding canvas apps directly via the standard embedding options.

Answer

Embed in Microsoft Excel using a custom add-in

Answer

Embed in Dynamics 365 Sales Hub

Question 11

You have a canvas app that uses a SharePoint list as its data source. The app needs to filter records based on the current user's email. Which function should you use in the Items property of the gallery?

Accepted Answer

Filter(SharePointList, Email = User().Email). The User() function returns a record with the current user's details, including Email. Option A is incorrect because the Search function is used for searching text across multiple columns, not for filtering by exact match. Option B is incorrect because CurrentUser is not a valid function; the correct syntax is User().Email. Option D is incorrect because Lookup returns a single record, not a filtered set of records.

Answer

Search(SharePointList, User().Email, "Email")

Answer

Filter(SharePointList, Email = CurrentUser.Email)

Answer

Lookup(SharePointList, Email = User().Email)

Question 12

You are designing a Power Apps solution for a global sales team. The app must display data in the user's local time zone. The data is stored in Dataverse in UTC. What is the best practice for time zone handling?

Accepted Answer

Store times in UTC and let Power Apps handle conversion automatically. The best practice is to store times in UTC and let Power Apps handle the conversion to the user's local time zone automatically based on their browser or device settings. This ensures consistency across global users and avoids errors from manual conversion or storing local times. Option A is error-prone due to complex formulas, option C causes confusion because the same record would show different times for different users, and option D adds unnecessary complexity.

Answer

Convert UTC to each time zone using Power Fx formulas

Answer

Store local time in the database based on user's location

Answer

Use a Power Automate flow to convert time zones

Question 13

A company is building a canvas app to track inventory. The app needs to display the current stock level from a SharePoint list and allow users to update quantities via a form. Which connector should be used to read and write data?

Accepted Answer

SharePoint connector. The SharePoint connector, which provides read/write access to SharePoint lists. The Teams connector is for messaging, Power Automate is for workflows, and Microsoft Dataverse is a different data source.

Answer

Power Automate connector

Answer

Microsoft Dataverse connector

Answer

Microsoft Teams connector

Question 14

A model-driven app uses a business process flow to guide users through a sales process. The flow has multiple stages, and users complain that they can move to the next stage without completing required fields. What should the app maker do to enforce data entry?

Accepted Answer

Set the fields as required in the business process flow stage. Setting fields as required in the business process flow stage ensures they must be filled before progressing to the next stage. Option A is incorrect because setting fields as business required in the entity applies globally, not just within the flow, and would affect all forms and views. Option C is incorrect because validation rules apply to the field's data integrity, not to flow stage transitions. Option D is incorrect because making fields read-only would prevent data entry entirely, not enforce required completion.

Answer

Set the fields as business required in the entity

Answer

Add a validation rule on the entity fields

Answer

Make the fields read-only in the business process flow stage

Question 15

A user wants to create an app that allows employees to submit expense reports from their mobile devices. The app should capture photos of receipts and store them. Which type of app is most suitable?

Accepted Answer

Canvas app. Anvas app (D). Canvas apps provide a flexible, mobile-friendly interface with drag-and-drop controls and built-in support for camera integration, making them ideal for capturing receipt photos. Model-driven apps are form-centric and less customizable for unique layouts. Power Apps portals are designed for external users, not internal employees. Power Automate is a workflow automation tool, not an app type.

Answer

Model-driven app

Answer

Power Apps portal

Answer

Power Automate flow