PL-900 Practice Test 8 — 10 Questions

Question 1

A company has a canvas app that uses a SharePoint list as its data source. The app works fine for most users but a few users report that they cannot submit new items. They receive a generic 'Access denied' error. What is the most likely cause?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

The users lack write permissions on the SharePoint list.. The 'Access denied' error when submitting new items in a canvas app connected to a SharePoint list indicates that the user lacks write permissions on the underlying data source. Even though the app is shared with the user, the SharePoint list itself enforces its own permission model. Without Contribute or Edit permissions on the list, the user cannot create new items, resulting in the generic access denied error.

Answer

The connection reference is not shared with the users.

Answer

The SharePoint list has exceeded its item limit.

Answer

The app is shared with 'Can edit' permission but not 'Can view'.

Question 2

Your organization uses Power Automate to automate approval workflows in SharePoint. When a user creates a new item in a SharePoint list, an approval request should be sent to their manager. However, some approvals are not being triggered. What is the most likely cause?

Accepted Answer

The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately.. The SharePoint trigger 'When an item is created' must be set to trigger only on new items, not on changes. A common misconfiguration is setting the trigger to 'When an item is created or modified', which can cause missed triggers if the item is created and then quickly modified. Option A is incorrect because SharePoint triggers do not require a premium license for basic actions. Option C is incorrect because permissions to the list do not affect the trigger's ability to fire. Option D is incorrect because the delay is unrelated to the trigger configuration.

Answer

The flow requires a premium Power Automate license.

Answer

The user does not have permission to view the SharePoint list.

Answer

The flow has a 'Delay' action before the approval step.

Question 3

A manufacturing company uses Power Apps to track inventory. They want to add a feature that automatically reorders stock when levels fall below a threshold. The solution must be low-code. Which Power Platform component should be integrated with Power Apps?

Accepted Answer

Power Automate. Power Automate is the correct component because it provides low-code workflow automation that can monitor inventory levels in real time and trigger reorder actions when thresholds are breached. By integrating Power Automate with Power Apps, you can create a cloud flow that checks stock data from a data source (e.g., Dataverse or SQL) and automatically sends reorder notifications or creates purchase orders, all without writing traditional code.

Answer

Power BI

Answer

Power Pages

Answer

Power Virtual Agents

Question 4

Your organization uses Power Automate to integrate with Microsoft 365 services. You need to create a flow that automatically creates a contact in Outlook when a new lead is added to Dynamics 365. The flow should run immediately when the lead is created. Which connector should you use as the trigger?

Accepted Answer

Dynamics 365 connector. The Dynamics 365 connector provides a 'When a record is created' trigger. SharePoint, Outlook, and Teams connectors do not trigger on Dynamics 365 leads.

Answer

SharePoint connector

Answer

Outlook connector

Answer

Microsoft Teams connector

Question 5

An administrator needs to ensure that a Canvas app can only be used by licensed users within the organization. What should they configure?

Accepted Answer

Share the app with specific security groups that contain licensed users. To restrict a Canvas app to licensed users only, the administrator should share the app with specific security groups that contain licensed users. Power Apps licensing is per user; sharing the app with a security group ensures that only members of that group (who must have appropriate licenses) can access it. Option A is incorrect because removing the app from the Teams catalog does not enforce licensing. Option B is incorrect because publishing the app to everyone in the tenant would allow all users to access it regardless of license status. Option C is incorrect because there is no 'Require user license' setting in Power Apps; licensing is enforced at the user level when sharing.

Answer

Remove the app from the Microsoft Teams app catalog

Answer

Publish the app to everyone in the tenant

Answer

Set the app to 'Require user license' in the app settings

Question 6

A business analyst wants to create a simple app to track employee vacation requests without writing code. Which type of Power App should they use?

Accepted Answer

Canvas app from a template. Canvas apps from templates provide a low-code or no-code way to build apps with a drag-and-drop interface, ideal for simple tasks like tracking vacation requests. Option A is wrong: Power Pages is for building external-facing websites, not internal apps. Option B is wrong: Model-driven apps are more complex and rely on Dataverse, requiring more structure than needed. Option D is wrong: Power Automate is for automating workflows, not for building interactive apps.

Answer

Power Pages site

Answer

Model-driven app

Answer

Power Automate flow

Question 7

You are creating a canvas app for a small business to manage customer orders. The orders are stored in an Excel file on OneDrive for Business. The app needs to display a list of orders and allow users to add new orders. Which data source should you use? A) Import Excel data into Dataverse. B) Connect to the Excel file stored on OneDrive using the OneDrive for Business connector. C) Create a SharePoint list and import the Excel data. D) Use the Excel connector with a SharePoint document library.

Accepted Answer

Connect to the Excel file stored on OneDrive using the OneDrive for Business connector.. The OneDrive for Business connector allows direct connection to Excel files. Option A: Importing to Dataverse is unnecessary for a small business. Option C: Creating a SharePoint list is extra work. Option D: Excel connector requires SharePoint, not OneDrive.

Answer

Import Excel data into Dataverse.

Answer

Use the Excel connector with a SharePoint document library.

Answer

Create a SharePoint list and import the Excel data.

Question 8

You are developing a canvas app for a global sales team that needs to access customer data from Dataverse. The app must support offline capability so that sales reps can view and update customer records even without internet connectivity. The app will sync changes when the connection is restored. Which feature should you configure? A) Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile. B) Use the 'SaveData' and 'LoadData' functions to manually manage offline data. C) Use Power Automate to cache data on the device. D) Use SharePoint as the data source because it supports offline natively.

Accepted Answer

Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile.. The offline feature in Power Apps canvas apps allows you to define offline profiles for Dataverse tables, enabling offline use. Option B: SaveData/LoadData can be used but require manual handling and are not integrated with Dataverse sync. Option C: Power Automate does not provide offline caching for apps. Option D: SharePoint offline is limited and may not meet requirements.

Answer

Use Power Automate to cache data on the device.

Answer

Use the 'SaveData' and 'LoadData' functions to manually manage offline data.

Answer

Use SharePoint as the data source because it supports offline natively.

Question 9

A company wants to enable its field service technicians to access customer records and update work orders from their mobile devices offline. Which Power Platform solution should they implement?

Accepted Answer

Power Apps (model-driven) configured for offline use. Model-driven Power Apps natively support offline capabilities through the Dynamics 365 offline sync engine, which allows field service technicians to access customer records and update work orders without connectivity. When the device reconnects, changes are automatically synchronized with the Dataverse, ensuring data consistency. This makes it the correct choice for mobile offline scenarios.

Answer

Power Pages website accessible from mobile browsers

Answer

Power BI dashboards embedded in a mobile app

Answer

Power Automate flows to sync data periodically

Question 10

A non-profit organization uses Power Platform to manage donor information. The organization wants to ensure that only users in the ‘Donor Managers’ security group can edit records in the ‘Donations’ table. What is the best way to achieve this?

Accepted Answer

Assign a custom security role that grants edit permissions on the Donations table to the security group. The most direct and secure method to control record-level permissions in Dataverse is to assign a custom security role with specific edit privileges on the Donations table to the 'Donor Managers' security group. This leverages Dataverse role-based security, which governs CRUD operations at the table level, ensuring that only members of that group can edit records without affecting other tables or users.

Answer

Create a DLP policy to restrict edit connectors

Answer

Use a business process flow to require approval

Answer

Share the canvas app only with the security group