PL-900 Practice Test 46 — 15 Questions

Question 1

A manufacturing company uses Power Automate to manage equipment maintenance requests. They want to create a flow that, when a new request is added to a SharePoint list, sends an approval to the maintenance manager and, upon approval, updates the request status and notifies the requester via Microsoft Teams. The company needs to ensure the flow handles approvals correctly. Which two actions are required to implement the approval process in this flow? (Choose two.)

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Add a condition to check if the approval outcome is 'Approve' or 'Reject'.. To implement an approval process in Power Automate, the 'Start and wait for an approval' action is used to send the request and pause the flow until a response is received. Then, a condition action evaluates the outcome to branch the flow accordingly. These two actions together provide a robust, built-in approval mechanism that integrates seamlessly with SharePoint and Teams notifications.

Answer

Use a 'Do until' loop to poll for the manager's response.

Answer

Configure the SharePoint trigger to include an approval status column.

Answer

Use the 'Send an email' action to request approval from the manager.

Question 2

A support team uses a Power Automate cloud flow that runs when a new email arrives in a shared mailbox. The flow occasionally processes the same message twice, creating duplicate Dataverse cases. The maker needs to make the flow idempotent so a given message is handled only once. Which approach should the maker take?

Accepted Answer

Add a condition that checks whether a case with the same Internet Message ID already exists in Dataverse, and stop the flow if it does.. Idempotency means the same input produces the same single outcome even if processed more than once. Checking for an existing Dataverse case keyed on the email's Internet Message ID before creating a new record guarantees that a repeated trigger event for one message is detected and discarded, eliminating duplicates without altering the trigger's timing.

Answer

Increase the trigger's interval and frequency so the flow polls the mailbox less often.

Answer

Enable concurrency control on the trigger and set it to a value of one.

Answer

Add a Delay action at the start of the flow before creating the case.

Question 3

You are building a canvas app for a field service team. The app must allow technicians to capture a customer signature on a touch screen and attach it to a work order record. Which Power Apps control should you add to the screen to meet this requirement?

Accepted Answer

Pen input control. The Pen input control is the only control in Power Apps canvas apps that provides a canvas for freehand drawing, making it ideal for capturing signatures. It can be bound to a data source so the signature image is saved with the work order. Other controls either display images, capture typed text, or use the camera, but none allow direct on-screen signing.

Answer

Image control

Answer

Text input control

Answer

Camera control

Question 4

An operations team has a Power Automate cloud flow that reads rows from a Microsoft Dataverse table and, for each row, calls an external REST API that enforces a limit of 10 requests per second. During peak hours the flow hits '429 Too Many Requests' errors and many runs fail. The maker must reduce throttling failures while still processing every row. What should the maker do?

Accepted Answer

Enable concurrency control on the Apply to each loop and set the degree of parallelism to a value that stays within the API limit, and configure retry policy on the HTTP action.. Throttling from a downstream API is controlled by limiting outbound request rate and gracefully retrying transient failures. Setting concurrency control on the Apply to each loop to a degree that keeps calls under ten per second, combined with a retry policy on the HTTP action, lets the flow process every row while staying inside the API's limits and absorbing occasional 429 responses.

Answer

Add a Terminate action inside the loop that stops the flow when a 429 response is received.

Answer

Replace the Apply to each loop with a single HTTP action that sends all rows in one request.

Answer

Increase the loop's concurrency to the maximum so all rows finish before the peak window ends.

Question 5

A maker is building a canvas app that connects to a SharePoint list containing 20,000 items. Users report that a gallery showing filtered results displays only part of the expected records, and some filters seem to be ignored. The maker wants the app to return accurate results for the filtered queries. What should the maker do?

Accepted Answer

Rework the queries to use delegable functions and operators supported by the SharePoint connector. Delegation is the mechanism that lets Power Apps push filtering, sorting, and other operations to the data source instead of processing them locally on a limited set of records. When a function or operator is not delegable for SharePoint, results can be incomplete or filters ignored. Rewriting queries with delegable functions ensures the data source returns the correct filtered set, which resolves the reported symptoms.

Answer

Add a ClearCollect function that loads all 20,000 items into a collection when the app starts

Answer

Set the app's data row limit to the maximum value and leave the existing filters unchanged

Answer

Replace the SharePoint list with an Excel workbook stored in OneDrive

Question 6

A company is evaluating the Microsoft Power Platform to streamline its operations. The IT director wants to understand which components are considered part of the Power Platform and provide specific capabilities. (Choose two.)

Accepted Answer

Power BI. The Microsoft Power Platform consists of four key components: Power Apps for app development, Power Automate for workflow automation, Power BI for business analytics, and Power Virtual Agents for chatbots. Power BI and Power Automate are two of these core components, offering analytics and automation capabilities respectively. The other options are related but not part of the core platform.

Answer

Microsoft Azure Machine Learning

Answer

Microsoft Dynamics 365

Answer

Microsoft Power Platform Center of Excellence Toolkit

Question 7

A company uses Power Automate to process incoming invoices. A cloud flow is triggered when a new file is added to a SharePoint document library. The flow must extract the invoice total from the file and store it in a SharePoint list. The file is a PDF. What should you use to extract the total?

Accepted Answer

AI Builder's Extract information from invoices prebuilt model. The requirement is to extract the invoice total from a PDF file. AI Builder's prebuilt invoice model is designed exactly for this purpose, using machine learning to identify and extract key fields from invoices. It integrates with Power Automate, allowing the extracted data to be used in subsequent actions, such as creating an item in SharePoint. Other options either do not exist or do not provide the needed extraction capability.

Answer

Power Automate's built-in 'Extract text from PDF' action

Answer

Microsoft Dataverse's 'Parse invoice' connector

Answer

SharePoint's 'Extract document text' action

Question 8

A company has a copilot built with Microsoft Copilot Studio that answers HR policy questions by using a SharePoint knowledge source. Users report that the copilot sometimes gives answers that are not in the policy documents. The maker must reduce these ungrounded responses while still allowing the copilot to answer from the approved SharePoint content. What should the maker do?

Accepted Answer

Set the generative answers node to use only the configured SharePoint knowledge source and disable general knowledge.. To reduce ungrounded responses, the maker should restrict the generative answers node to the approved SharePoint knowledge source and disable general knowledge. This ensures the copilot answers from the HR policy documents rather than from broader model knowledge. Disabling generative answers entirely, adding a public website source, or increasing creativity do not constrain the copilot to the approved content.

Answer

Increase the copilot's creativity setting so it can better interpret the policy documents.

Answer

Add a second knowledge source that contains a copy of the HR policies in a public website.

Answer

Disable generative answers and build a manual topic for every possible HR question.

Question 9

A maker is authoring a canvas app in Power Apps Studio and wants to reuse logic and control appearance across multiple screens. Which two capabilities support this goal? (Choose two.)

Accepted Answer

Use a named formula in App.Formulas to define reusable values and logic. Components and named formulas are the two canvas app authoring features built for reuse. Components package controls, properties, and formulas that can be inserted on many screens and updated centrally. Named formulas in App.Formulas define values and logic once for use anywhere in the app. Together they let a maker maintain shared behavior and styling without duplicating definitions.

Answer

Enable the app's experimental features toggle

Answer

Set the app's theme to a custom color palette

Answer

Define a named formula with the With function for shared calculations

Question 10

A user needs to build a Power Automate cloud flow that reads a SharePoint list item and then uses its values to update a row in an on-premises SQL Server table. The SQL Server is not exposed to the internet. Which component must the user install and configure to enable this connection?

Accepted Answer

An on-premises data gateway. An on-premises data gateway runs inside the corporate network and brokers requests between Power Automate and internal resources like SQL Server. Because the gateway initiates outbound connections, no inbound firewall rules are required, which is why it is the recommended way to let cloud flows safely access on-premises data.

Answer

A service principal in Microsoft Entra ID

Answer

A Power Automate desktop flow

Answer

A custom connector

Question 11

A healthcare organization wants to automate patient appointment reminders and allow patients to ask common questions such as clinic hours and preparation instructions. The organization prefers a low-code approach and wants the chatbot to use existing knowledge articles. Which Power Platform service should the organization use?

Accepted Answer

Power Virtual Agents. Power Virtual Agents is the correct service because it is purpose-built for low-code conversational bots that can answer questions from knowledge sources and be extended with automation. The healthcare organization can publish the bot to a website or Teams channel and use Power Automate for reminder flows. AI Builder, Power Apps, and Power Automate provide supporting capabilities but not the chatbot authoring experience.

Answer

Power Automate

Answer

Power Apps

Answer

AI Builder

Question 12

A Power Automate cloud flow uses an 'Apply to each' loop to process 5,000 items from a SharePoint list. The flow is taking a long time to complete, and the maker wants to reduce the run duration. The loop contains only a 'Send an email' action that is independent for each item. What should the maker do?

Accepted Answer

Enable concurrency control on the 'Apply to each' loop and set a degree of parallelism.. Enabling concurrency control on 'Apply to each' allows independent iterations to execute in parallel, which significantly reduces the overall run time for large collections. The other options either change the loop logic, extend timeouts, or alter the email behavior, none of which optimize the sequential processing that causes the delay.

Answer

Increase the flow's timeout setting to allow more time for the loop to finish.

Answer

Move the 'Send an email' action outside the 'Apply to each' loop and send a single summary email.

Answer

Replace the 'Apply to each' loop with a 'Do until' loop that runs until all items are processed.

Question 13

A company is planning a model-driven app for managing equipment inspections. The app must support business process flows, role-based security, and a unified interface across devices. Which two components are required to build this model-driven app? (Choose two.)

Accepted Answer

Dataverse tables. A model-driven app fundamentally requires Dataverse tables to hold data and define the schema, and a site map to define navigation. Business process flows, role-based security, and the unified interface are provided by the platform once these core components exist. Embedded canvas apps, cloud flows, and Power BI reports are optional additions, not prerequisites.

Answer

A canvas app embedded in a model-driven form

Answer

A Power Automate cloud flow for each table

Answer

A Power BI report embedded in the app

Question 14

A support team wants a Power Automate cloud flow to create a Planner task automatically whenever a new item is added to a SharePoint list named 'SupportRequests'. The flow must use the item's Title as the task title. Which trigger should the maker use to start the flow?

Accepted Answer

When an item is created for SharePoint. The SharePoint 'When an item is created' trigger is the correct starting point because it fires on new list items and exposes the item's fields, including Title. That output can be mapped directly into the Planner 'Create a task' action, producing a task with the same title. Other triggers target files, forms, or existing Planner tasks and would not detect new SupportRequests entries.

Answer

When a file is created (properties only) for SharePoint

Answer

When a task is created for Planner

Answer

When a new response is submitted for Microsoft Forms

Question 15

A finance team uses a Power Automate cloud flow that runs when a new row is added to a Microsoft Dataverse table named 'InvoiceRequests'. The flow must wait for a manager decision before continuing. The manager approves or rejects directly from Microsoft Teams. Which action should the flow use to pause execution until the decision is made?

Accepted Answer

Start and wait for an approval. The flow must halt until a human makes a decision and then act on that decision. The 'Start and wait for an approval' action is purpose-built for this: it sends the request through Teams and blocks the run until a response is received, returning an outcome that later conditions can evaluate to route approved or rejected invoices differently.

Answer

Delay until

Answer

Respond to a Power App or flow

Answer

Create an approval