PL-900 Practice Test 41 — 15 Questions

Question 1

A Power Platform administrator needs to view the capacity consumption for the tenant, including how much Dataverse storage and Power Platform request capacity is being used. Where should the administrator go?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

The Power Platform admin center, under Analytics > Capacity.. The Power Platform admin center is the dedicated portal for managing Power Platform environments and capacity. The Capacity page under Analytics provides a comprehensive view of Dataverse storage, Power Platform requests, and other add-on capacities. This is the correct place for administrators to monitor tenant-wide capacity usage.

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The Azure portal, under Cost Management + Billing.

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The Microsoft 365 admin center, under Billing > Licenses.

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The Microsoft Purview compliance portal, under Reports.

Question 2

A Power Platform administrator discovers that a developer has deployed a canvas app to production that connects to both SharePoint and an unapproved third-party REST API using a custom connector. The security team requires that custom connectors be reviewed before production use, while still allowing makers to prototype them in a sandbox environment. What should the administrator configure to meet this requirement?

Accepted Answer

A Data Loss Prevention policy scoped to the production environment that places the custom connector in the Blocked group and the sandbox environment in a separate policy that allows it. Data Loss Prevention policies can be scoped to individual environments, allowing the administrator to block the custom connector in production while a separate policy permits it in the sandbox. This enforces the security team's review requirement without eliminating prototyping. A tenant-wide block, role removal, and tenant-level connector consent do not provide the environment-specific control needed, and some do not affect the already deployed app.

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Environment security roles that remove the Environment Maker role from the developer in production

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Connector consent settings that require admin approval for the custom connector tenant-wide

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A tenant-wide DLP policy that places the custom connector in the Blocked group for all environments

Question 3

A sales team uses a canvas app to manage customer leads. The app currently connects to a SharePoint list as its data source. The team wants to move to a more robust data platform that supports complex relationships between leads, accounts, and contacts. They also need to enforce business rules and security at the data level. Which data source should they use?

Accepted Answer

Microsoft Dataverse. Dataverse is the only option that natively supports complex relationships, business rules, and security at the data level within the Power Platform. It is designed for scenarios requiring robust data modeling and governance, unlike SharePoint lists or Excel, which are better for simpler data storage.

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SQL Server on-premises via an on-premises data gateway

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Microsoft Excel workbook stored in OneDrive

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SharePoint list with lookup columns

Question 4

A canvas app includes a gallery that displays customer records from a SharePoint list. The app designer wants to ensure that when a user selects a record, the details are shown on a separate screen. Which Power Apps feature should be used to pass the selected record's data to the detail screen?

Accepted Answer

Set the OnSelect property of the gallery to Navigate(DetailScreen, ScreenTransition.Fade, {SelectedCustomer: ThisItem}). The Navigate function in Power Apps allows you to transition to a different screen and optionally pass context variables. By including a record as the third parameter, you create a variable that is scoped to the target screen, containing the selected item. The detail screen can then use this variable to display the relevant data, ensuring a seamless user experience.

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Set the detail screen's OnVisible property to retrieve the selected record from the gallery

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Use a global variable updated in the gallery's OnSelect and reference it on the detail screen

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Configure a collection that stores the selected record and use it on the detail screen

Question 5

A company has a canvas app that uses a SharePoint list as its data source. The list contains 8,000 items. Users report that the app's gallery only shows the first 100 items when they scroll. The app's gallery Items property is set to Filter(Expenses, Status = "Pending"). What should the maker do to ensure all pending items are displayed?

Accepted Answer

Change the gallery Items property to use the Filter function with a delegable condition and ensure the data source supports delegation.. When a canvas app uses a non-delegable query against a large data source, Power Apps retrieves only a limited number of records (default 100, configurable up to 2000). The proper fix is to use a delegable query, such as filtering on a column that the SharePoint connector can delegate, so that the data source processes the filter and returns all matching records. This ensures all pending items are shown.

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Set the gallery's LoadingSpinnerColor property to a visible color to indicate more items are loading.

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Increase the app's data row limit setting from 100 to 8000 in the advanced settings.

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Increase the SharePoint list view threshold in the SharePoint admin center.

Question 6

A business analyst needs to create a simple canvas app that lets employees submit expense reports. The app must show a form with fields for amount, category, and receipt photo, and save the data to a SharePoint list. The analyst has no programming experience. Which Power Apps feature should the analyst use to build the form quickly?

Accepted Answer

Use the Start with data wizard to generate a three-screen app from the SharePoint list.. The Start with data wizard is designed to produce a functional canvas app from a data source with minimal effort. By connecting to the SharePoint list, it automatically creates screens for browsing, viewing details, and editing or creating records, which perfectly fits the analyst's need to build a simple expense submission app without coding.

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Start with a blank canvas and manually add and configure each input control.

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Build a Power Automate flow that creates the form and embeds it in a SharePoint page.

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Create a model-driven app and add the SharePoint list as a virtual table.

Question 7

A sales team at a manufacturing company needs a mobile app where field representatives can look up customer records, view related orders, and update account details. The company already stores all this data in Microsoft Dataverse with defined relationships and business rules. The team wants to build the app with minimal custom coding and have it automatically respect the Dataverse security roles. Which type of Power Apps app should they create?

Accepted Answer

A model-driven app. Model-driven apps are the right choice because they are built directly on Microsoft Dataverse and automatically generate forms, views, and dashboards from the data model. They enforce Dataverse security roles and business rules without custom code, which satisfies the need for minimal coding and automatic security compliance. Canvas apps and Power Pages would require more manual configuration and would not natively inherit the Dataverse security model in the same way.

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A Power Pages portal

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A canvas app with a SharePoint list as the data source

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A canvas app with a blank layout

Question 8

A maker builds a canvas app that reads from a SharePoint list containing 50,000 rows. Users report the gallery shows only a subset of records and search results are incomplete. The maker needs the app to return complete results for filter and search operations. What should the maker do?

Accepted Answer

Rewrite queries to use only delegable functions and operators for SharePoint. Delegation is the mechanism that lets Power Apps hand processing to the data source. SharePoint supports a specific set of delegable functions and operators. When a query uses only those, all matching rows are processed server-side regardless of list size. When it uses a non-delegable expression, processing happens on the device and is limited, which explains the partial gallery and incomplete search results.

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Add a second SharePoint data source pointing to the same list

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Increase the app's data row limit setting to the maximum value

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Enable the SharePoint list's versioning settings

Question 9

A sales team uses a Power Apps canvas app to view and update customer records stored in a Microsoft Dataverse table. A new requirement states that when a user selects a customer in the app, the app must automatically retrieve the 10 most recent related orders from a different Dataverse table and display them in a gallery. Which Power Apps capability should the maker use to retrieve and display the related orders?

Accepted Answer

Use the Filter function with a relationship-based lookup in the Items property of the gallery.. To display related records from another table in a canvas app, the maker should use the Filter function in the gallery's Items property, referencing the lookup column that establishes the relationship. This retrieves only the relevant records and updates dynamically when the selected customer changes. Other approaches either return too few records, are asynchronous, or do not filter correctly.

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Add a second data source connection to the orders table and use the Default property of the gallery.

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Use the LookUp function to retrieve a single order and display it in a form.

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Create a Power Automate cloud flow that returns all orders and bind the gallery to the flow output.

Question 10

A maker is building a canvas app that connects to a Microsoft Dataverse table named Projects. The app includes a gallery that displays project records and a form for editing them. The maker wants to ensure that when a user selects a project in the gallery, the form automatically shows the details of that selected project. Which Power Apps control property should the maker set on the form to bind it to the gallery's selected item?

Accepted Answer

Item. The Item property on a form control is specifically designed to bind the form to a record. Setting it to the gallery's Selected property ensures the form always displays the project that the user has chosen. The Default property only sets an initial value, DataSource identifies the table, and OnSelect is for actions, so none of those directly achieve the dynamic binding required.

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OnSelect

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Default

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DataSource

Question 11

You are building a canvas app for a field service team. Technicians need to open the app on a phone, capture a photo of damaged equipment, and attach that photo to a work order record stored in Microsoft Dataverse. You add a Camera control and a Form control bound to the Work Order table. What should you configure to store the captured image with the work order record?

Accepted Answer

Add the Camera control's Photo property to a data card in the Form control that is bound to an image or file column on the Work Orders table.. A Form control persists data through data cards, each mapped to a specific column, and SubmitForm writes the current values to Dataverse. Putting the Camera control's Photo output inside a data card bound to an image or file column means the captured image travels with the record when the technician submits the form. Actions like streaming video or cloud flows do not persist the image to the work order.

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Set the Camera control's OnSelect property to Patch the Work Orders table with the Camera control's Photo value.

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Enable the Camera control's UseMobileCamera property and connect the app to a Power Automate flow that reads the device gallery.

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Set the Camera control's StreamRate property to a value greater than zero and rely on automatic Dataverse synchronization.

Question 12

A company is building a Power Apps canvas app that will be used by field technicians on mobile devices. The app must allow technicians to capture photos and store them with related work order records in Microsoft Dataverse. The maker needs to add a control that lets users take a photo using the device camera. Which control should the maker add to the app?

Accepted Answer

Add a Camera control, then use the Patch function to save the photo to the Dataverse table.. The Camera control is designed to capture photos using the device's camera. After a photo is taken, it is stored in the control's Photo property. To persist the photo with a work order record in Dataverse, the maker uses the Patch function to write the image to the appropriate record. This combination allows technicians to capture and save photos directly within the app.

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Add an Add Picture control and bind it to the work order record.

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Add an Image control and set its Image property to the camera stream.

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Add a Camera control and set its OnSelect property to save the photo to Dataverse.

Question 13

A support team uses Microsoft Copilot Studio to build a copilot that helps employees reset their passwords. The copilot must ask the employee to choose their department from a list of five departments and then provide a department-specific reset link. Which Copilot Studio feature should the maker use to present the list of departments and capture the employee's selection?

Accepted Answer

Add a question node and configure it with multiple choice options for the departments.. The question node in Microsoft Copilot Studio is designed to ask the user a question and collect their response. Configuring it with multiple choice options lets the maker present the five departments and capture the employee's selection into a variable. That variable can then drive condition nodes to deliver the correct reset link. Native question nodes are the simplest and most appropriate way to gather structured input.

Answer

Add a condition node that checks the employee's department variable.

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Add a Power Automate flow that returns the department list as an adaptive card.

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Add a message node that lists the departments as plain text.

Question 14

A facilities manager at a university builds a copilot in Microsoft Copilot Studio that answers questions about room booking policies. The source content is a public-facing SharePoint Online site containing policy documents. The manager wants the copilot to answer from those documents and keep them current automatically when editors update the site. What should the manager configure?

Accepted Answer

Add a knowledge source pointing to the SharePoint site so the copilot grounds answers in those documents. Knowledge sources in Microsoft Copilot Studio let a copilot ground generative answers in external content such as a SharePoint site. Because the source is connected rather than copied, updates made by site editors flow into the copilot's answers. Manual topics, CSV attachments, and prompt-listed URLs all produce static or unusable content that cannot stay current automatically.

Answer

Enable the fallback topic and set a system prompt that lists the policy URLs

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Create a manual topic for each policy document and paste the text into message nodes

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Export the documents to a comma-separated values file and upload it as an attachment

Question 15

A Power Automate flow uses a 'When an item is created' trigger on a SharePoint list. After moving the list to a different site, the flow no longer triggers. What is the most likely reason?

Accepted Answer

The trigger still references the old site and list ID.. The 'When an item is created' trigger is bound to the original site URL and list ID. Moving the list to a different site does not automatically update the trigger's connection, so the flow continues to listen for changes on the old location and fails to trigger for the new one. Option B is incorrect because the trigger can work across sites if updated; the issue is the stale reference. Option C is incorrect because the flow is not automatically disabled during the move. Option D is incorrect because re-authentication is not related to the change in location.

Answer

The trigger does not support cross-site operations.

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The flow was disabled during the move.

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The SharePoint connector requires re-authentication.