PL-900 Practice Test 34 — 15 Questions

Question 1

A large enterprise needs to enforce that data from a Power App connected to Salesforce cannot be shared with a connector that connects to a non-approved cloud service. What should they configure?

Accepted Answer

Data Loss Prevention (DLP) policy in Power Platform admin center. Data Loss Prevention (DLP) policies in the Power Platform admin center allow administrators to classify connectors as Business or Non-Business, and block data sharing between them. By placing the Salesforce connector in the Business group and the non-approved cloud service connector in the Non-Business group, the enterprise prevents data flow between the two, enforcing the required restriction.

Answer

Data policies in Microsoft 365 compliance center

Answer

Azure Active Directory Conditional Access

Answer

Connector sharing settings in Power Apps

Question 2

A company wants to automate the approval process for purchase orders. Which Power Platform component should they use?

Accepted Answer

Power Automate. Power Automate is the correct component because it is designed to automate workflows, including approval processes for purchase orders. It can trigger actions based on events, route documents for approval, and integrate with various data sources, making it ideal for streamlining business processes like purchase order approvals.

Answer

Power BI

Answer

Power Virtual Agents

Answer

Power Apps

Question 3

Refer to the exhibit. A Power Apps app uses Dataverse with the defined table and roles. An employee reports that they can see all assets in the app, but they should only see assets assigned to them. What is the most likely reason?

Accepted Answer

The Employee security role has 'Read' permission set to 'Organization' scope instead of 'User'. The Employee security role's 'Read' permission is set to 'Organization' scope, which allows the employee to see all asset records in the Dataverse table. To restrict visibility to only assets assigned to the employee, the 'Read' permission should be set to 'User' scope, which limits record access to those the user owns or is assigned to. This is a common misconfiguration in Dataverse role-based security that directly causes the reported issue.

Answer

The Asset table does not have a relationship to the User table

Answer

The employee is not the owner of the asset records

Answer

The app is not configured to filter records based on the current user

Question 4

A non-profit organization needs to generate weekly donation reports from multiple data sources and share them with stakeholders via email. Which Power Platform tool should they use to create the report?

Accepted Answer

Power BI. Power BI is the correct tool because it is designed specifically for data visualization and reporting. It can connect to multiple data sources, transform and model the data, and create interactive reports. These reports can then be scheduled to refresh and be shared with stakeholders via email using Power BI's subscription feature or by integrating with Power Automate.

Answer

Power Automate

Answer

Power Apps

Answer

Power Virtual Agents

Question 5

Your company wants to analyze sales data from multiple sources and create interactive dashboards. The solution must be cloud-based and require minimal IT support. Which Power Platform component should you use?

Accepted Answer

Power BI. Power BI is the correct choice because it is a cloud-based business analytics service that enables you to connect to multiple data sources, transform and model the data, and create interactive dashboards and reports. It requires minimal IT support through its self-service capabilities, allowing business analysts to build visualizations without deep technical expertise.

Answer

Power Apps

Answer

Power Automate

Answer

Power Virtual Agents

Question 6

Which TWO actions can be performed using Power Apps? (Choose two.)

Accepted Answer

Embed an app in Microsoft Teams. Option B is correct because Power Apps apps can be published and embedded directly into Microsoft Teams as tabs or personal apps, letting users interact with the app inside the Teams interface. Option C is correct because Power Apps is specifically designed for building low-code mobile and web apps, including canvas apps that field service technicians can run on phones or tablets for inspections, work orders, and data capture. Option A is not the best fit because multi-step approval automation is primarily handled by Power Automate, not Power Apps itself. Option D is not correct because chatbots are built with Microsoft Copilot Studio (formerly Power Virtual Agents), not Power Apps. Option E is not correct because dashboards with sales data are typically created in Power BI rather than Power Apps.

Answer

Automate a multi-step approval process

Answer

Create a chatbot for customer inquiries

Answer

Create a dashboard with sales data

Question 7

A company has a Power Apps portal for external partners to submit support tickets. Partners report that they cannot see the tickets they created. The portal uses Dataverse. What is the most likely cause?

Accepted Answer

Entity permissions for the ticket table are not configured for portal users.. In Power Apps portals, visibility of Dataverse records is governed by entity permissions, not by the portal being published or the browser used. When partners cannot see tickets they created, the most likely cause is that the entity permissions for the ticket table are not configured to grant 'Read' access to the appropriate portal web roles (e.g., 'Authenticated Users' or a custom role). Without these permissions, the portal cannot query and display the records, even though the data exists in Dataverse.

Answer

The partners are using an unsupported browser.

Answer

The portal is not published to the external network.

Answer

The Dataverse environment is in maintenance mode.

Question 8

A retail company wants to analyze sales data from multiple stores and create interactive reports for regional managers. Which Power Platform component should they use?

Accepted Answer

Power BI. Power BI is the correct choice because it is Microsoft's business analytics service designed for visualizing data and sharing interactive reports. The scenario requires analyzing sales data from multiple stores and creating interactive reports for regional managers, which aligns directly with Power BI's core capabilities of data integration, interactive dashboards, and report sharing.

Answer

Power Automate

Answer

Power Apps

Answer

Microsoft Copilot Studio

Question 9

A company wants to reduce manual data entry by automatically extracting information from invoices and updating a SharePoint list. Which combination of Power Platform components should they use?

Accepted Answer

Power Automate and AI Builder. AI Builder provides prebuilt invoice processing models that can extract key fields (e.g., invoice number, date, total) from documents, and Power Automate can trigger a flow to write that extracted data directly into a SharePoint list. This combination eliminates manual data entry by automating the extraction and storage pipeline.

Answer

Power BI and Power Virtual Agents

Answer

Power Apps and Power Automate

Answer

Power Apps and Power BI

Question 10

An organization plans to deploy a Power Platform solution that uses Dataverse as the data source. They need to ensure that users can only see records from their own department. What should they implement?

Accepted Answer

Business units and security roles with team-based access. Business units and security roles with team-based access are the correct implementation because Dataverse uses a hierarchical security model where business units define the organizational structure and security roles control record-level permissions. By configuring business units per department and assigning users to teams within those units, you can enforce that users only see records belonging to their own department through record ownership and sharing rules.

Answer

Power Automate to filter records

Answer

Audit logging

Answer

Column-level security profiles

Question 11

You are designing a solution to automatically send a welcome email to new employees after their record is created in a Dataverse table. The solution must use a Microsoft Power Platform component. Which component should you use?

Accepted Answer

Power Automate. Power Automate is the Microsoft Power Platform component purpose-built for workflow automation and event-driven triggers. A Dataverse table can be configured with a 'When a row is added' trigger, and the flow can then send an email using the Office 365 Outlook connector — exactly matching the requirement for automatic email on record creation.

Answer

Power Apps

Answer

Power BI

Answer

Power Pages

Question 12

Your company has a Power BI dashboard that displays sales data from a SQL Server database hosted on-premises. The dashboard is used by the sales team to monitor daily performance. Recently, the dashboard has been showing stale data. The data is supposed to refresh every night at 2:00 AM. You have confirmed that the SQL Server database is updated with new data each night. However, the Power BI dataset refresh fails. You need to ensure that the dashboard shows up-to-date data every morning. What should you do?

Accepted Answer

Install and configure an on-premises data gateway and assign it to the dataset.. An on-premises data gateway is required to bridge the connection between Power BI (a cloud service) and an on-premises SQL Server database. Since the dataset refresh fails despite the database being updated, the gateway is either missing or misconfigured. Installing and configuring the gateway allows the scheduled refresh to access the on-premises data source securely, ensuring the dashboard displays up-to-date data each morning.

Answer

Disable scheduled refresh and manually refresh the dataset every morning.

Answer

Change the data source to an Excel file stored in SharePoint Online.

Answer

Republish the Power BI report from Power BI Desktop.

Question 13

An organization needs to create a custom app that displays data from Dynamics 365 Sales and allows users to update records. The app should automatically generate a responsive UI based on the data model. Which type of app should they build?

Accepted Answer

Model-driven app. A model-driven app is the correct choice because it automatically generates a responsive UI based on the underlying data model (e.g., Dynamics 365 Sales entities like Account, Contact, Opportunity). It provides built-in forms, views, and business process flows that allow users to view and update records without manual UI design, aligning with the requirement for automatic UI generation and data update capabilities.

Answer

Canvas app

Answer

Power Automate

Answer

Power Pages

Question 14

A marketing department wants to create a custom portal where external partners can submit project proposals and track their status. Which Power Platform product should they use?

Accepted Answer

Power Apps portal (now Power Pages). Power Apps portals (now Power Pages) is the correct choice because it enables organizations to create low-code, externally facing websites that allow external users—such as partners—to sign in, submit project proposals, and track their status. It integrates with Microsoft Dataverse to store and manage the proposal data, and supports role-based access control to ensure partners only see their own submissions.

Answer

Power Automate

Answer

Power Virtual Agents

Answer

Power BI

Question 15

Refer to the exhibit. A developer is creating a model-driven app based on a custom Dataverse table defined by this JSON. The app needs a form that shows the Approved field only when the amount is greater than 1000. Which feature should the developer use?

Accepted Answer

Business rule. Business rules in Power Apps model-driven apps are server-side/client-side logic components that can show, hide, enable, disable, or set field values based on conditions without writing code. They support conditional visibility tied to another field's value (e.g., show Approved only when Amount > 1000), and they run on both the form and the Dataverse layer. This makes them the correct no-code feature for the described requirement.

Answer

Form scripting

Answer

Workflow process

Answer

Power Automate flow