PL-900 Practice Test 14 — 15 Questions

Question 1

Which TWO of the following are best practices for managing Power Platform environments in an enterprise? (Choose two.)

Accepted Answer

Implement Data Loss Prevention (DLP) policies to control data flow between connectors.. Data Loss Prevention (DLP) policies are a core governance feature in Power Platform that allow administrators to classify connectors as Business or Non-Business, preventing data from flowing between prohibited groups. This protects sensitive data from being inadvertently shared across services like SharePoint and third-party APIs, which is essential for enterprise compliance and security.

Answer

Share all connectors and data sources with all users by default.

Answer

Disable auditing to improve performance.

Answer

Use a single environment for all development and production workloads.

Question 2

Refer to the exhibit. This Power Automate flow is triggered manually via HTTP request. The action 'Send_approval_email' sends an email. What is a potential issue with this flow design?

Accepted Answer

The flow does not include an approval action, only an email notification.. The flow lacks an approval action; it only sends an email notification. To implement an approval process, a 'Start and wait for an approval' action must be included. Option A is wrong because the 'When an HTTP request is received' trigger can be used for manual or external triggers. Option B is wrong because email actions in Power Automate authenticate via the connection, not explicit authentication parameters. Option D is wrong because the 'Send an email' action supports required parameters like To, Subject, and Body, which are not deprecated.

Answer

The manual trigger cannot be used for HTTP requests.

Answer

The authentication parameter is missing.

Answer

The email action uses deprecated parameters.

Question 3

Refer to the exhibit. The JSON snippet shows a Power Automate action definition. Which action is this?

Accepted Answer

Send an email (Office 365 Outlook). The operationId 'SendEmail' and the host connection 'shared_office365' correspond to the Office 365 Outlook Send an email action. Option A is incorrect because 'Post a message in Microsoft Teams' would use a different operationId (e.g., 'PostMessage') and connection type. Option B is incorrect because 'Create a calendar event' would have operationId like 'CreateEvent' and different parameters. Option C is incorrect because 'Send an HTTP request' would use the 'Http' connection type, not 'shared_office365'.

Answer

Post a message in Microsoft Teams

Answer

Create a calendar event

Answer

Send an HTTP request

Question 4

Refer to the exhibit. A Power Platform admin creates a DLP policy with this JSON configuration. What is the effect?

Accepted Answer

The SharePoint connector is blocked in all production environments.. The JSON configuration sets the SharePoint connector to 'Blocked' with the scope 'Environment', meaning it applies to all production environments. Therefore, the SharePoint connector is blocked in all production environments, including the default one, making option A correct. Option B is incorrect because the policy only blocks the SharePoint connector, not all SharePoint Online and on-premises connectors. Option C is incorrect because the connector is blocked, not restricted to the business data group. Option D is incorrect because the policy applies to all production environments, not just the default environment.

Answer

The policy blocks all SharePoint Online and SharePoint on-premises connectors.

Answer

The SharePoint connector is restricted to the business data group.

Answer

The SharePoint connector is blocked only in the default environment.

Question 5

An insurance company wants to automate claims processing. They receive claims via email attachments (PDFs) and need to extract key information (policy number, date, amount) and enter it into a Dataverse table. Then, a workflow should evaluate the claim amount: if under $5000, auto-approve and notify the customer; if over $5000, assign to a human adjuster. The solution must be low-code and use AI where beneficial. Which combination should they use?

Accepted Answer

AI Builder, Power Automate, and Dataverse. It combines AI Builder (to extract data from PDFs using prebuilt AI models), Power Automate (to orchestrate the workflow and conditional logic based on claim amount), and Dataverse (to store the extracted data in a structured table). This low-code solution leverages AI where beneficial (PDF extraction) and automates the approval routing without requiring custom development.

Answer

Power BI, AI Builder, Power Automate, and Dataverse

Answer

Power Pages, AI Builder, Power Automate, and Dataverse

Answer

AI Builder, Copilot Studio, Power Automate, and Dataverse

Question 6

A non-profit organization uses Microsoft 365 but has no IT staff. They want to create a simple app to track volunteer hours and automatically send reminders to volunteers who haven't logged hours in a week. They also need a dashboard to view total hours by project. Which combination of Power Platform tools should they use?

Accepted Answer

Power Apps, Power Automate, and Power BI. Power Apps provides the low-code platform to build the volunteer hour logging app, Power Automate handles the automated reminder emails based on a weekly trigger, and Power BI creates the dashboard for total hours by project. This combination directly addresses all three requirements without needing IT staff, as all tools are designed for citizen developers.

Answer

Power Apps, AI Builder, and Power BI

Answer

Power Pages, Power Automate, and Power BI

Answer

Copilot Studio, Power Automate, and Power BI

Question 7

Which THREE actions can be performed in the Power Query Editor?

Accepted Answer

Change data types. The Power Query Editor is specifically designed for data transformation and cleaning tasks. Changing data types (e.g., from text to number) is a fundamental transformation that ensures data is correctly formatted for analysis in Power BI.

Answer

Create measures

Answer

Create relationships between tables

Question 8

You are a Power Automate administrator. A user reports that a cloud flow stopped working after you updated the environment's data loss prevention (DLP) policy. The flow uses the SharePoint and Outlook connectors. The new DLP policy only allows these connectors in the 'Business' group, but the flow was previously working. What is the most likely cause of the failure?

Accepted Answer

The DLP policy now assigns the two connectors to different groups. If connectors are in different DLP groups, flows that combine them may fail. The policy change likely moved connectors to different groups or split them. If both are in the same group ('Business'), the flow should work unless they were moved to separate groups. The description says the policy only allows them in 'Business' group, implying they might have been in 'Non-Business' before. But the most common issue is that connectors were assigned to different groups (e.g., SharePoint in Business, Outlook in Non-Business) which is not allowed. The flow worked before the update, so the update likely misaligned the groups.

Answer

The flow owner's license expired

Answer

The flow is using a premium connector that requires a license

Answer

The SharePoint site was deleted

Question 9

A user wants to create a flow that runs when a specific button is clicked in a mobile app. Which type of flow should be used?

Accepted Answer

Instant flow. An instant flow (also known as a button flow) is triggered manually by a user, such as by clicking a button in a mobile app. Option B (business process flow) is a guided process, not a manual trigger. Option C (scheduled flow) runs on a predefined schedule. Option D (automated flow) is triggered automatically by events like email arrival or file creation, not by user interaction.

Answer

Business process flow

Answer

Scheduled flow

Answer

Automated flow

Question 10

You are a Power Platform administrator for a large multinational company that uses Microsoft Power Platform to manage its sales operations. The company has a Power App for sales representatives to log customer meetings and a Power Automate flow that sends a summary email to the sales manager after each meeting is logged. Recently, sales representatives have reported that the app is slow to load and sometimes times out. The IT team has checked network connectivity and server performance and found no issues. The app uses Dataverse as its data source and includes several lookup fields to related tables. The Power Automate flow runs immediately after a meeting is created and queries additional data from the Dataverse. You suspect the issue is related to the flow's trigger and subsequent queries. What course of action should you take to improve performance?

Accepted Answer

Modify the flow to run on a schedule instead of immediately upon record creation. The performance issue is likely caused by the Power Automate flow's trigger running synchronously or near-synchronously upon record creation, which can block the app's response or cause timeouts if the flow queries additional Dataverse data. By modifying the flow to run on a schedule (e.g., every 5 minutes), you decouple the heavy query operations from the real-time app interaction, reducing the load on the app's session and preventing timeouts.

Answer

Disable the Power Automate flow and manually send summary emails

Answer

Implement caching in the Power App to store lookup data locally

Answer

Increase the timeout duration of the Power Automate flow to allow more time for queries

Question 11

A global organization has multiple geographic regions and needs to comply with data residency requirements. Each region must have its own Power Platform environment with data stored locally. What is the recommended approach to manage these environments?

Accepted Answer

Create separate environments for each region within the same tenant.. Power Platform environments are the recommended isolation boundary for data residency. Each environment can be created in a specific geographic region (e.g., Australia, Europe) within the same tenant, ensuring data is stored locally per region while maintaining a single tenant for centralized administration and licensing.

Answer

Use Microsoft Entra ID conditional access policies to enforce data location.

Answer

Create separate tenants for each region.

Answer

Create a single environment and use data policies to restrict data access by region.

Question 12

A non-profit organization uses Power Automate to automatically send thank-you emails to donors after they make a donation through a third-party payment gateway. The flow is triggered when a new row is added to a Dataverse table named 'Donations'. The flow then uses the 'Send an email (V2)' action to send the email. The flow has been working for months, but today donors started complaining that they are not receiving the thank-you emails. The flow run history shows that the flow runs successfully and the 'Send an email' action shows 'Succeeded'. What is the most likely cause of the issue?

Accepted Answer

The email account used in the 'Send an email' action has been deactivated or its credentials have changed. The 'Send an email' action in Power Automate requires a connection to an email server; if the connection uses a shared mailbox or a service account, and that mailbox's credentials expire or the mailbox is deactivated, the flow will appear to succeed but the email will not be delivered. Option B is incorrect because if the email goes to spam, the flow would still show success. Option C is incorrect because the trigger is working. Option D is incorrect because the donor table is populated, so the flow runs.

Answer

The flow is not processing new donor records

Answer

The donors' email addresses are invalid

Answer

The Dataverse table trigger is not firing

Question 13

A nonprofit organization wants to create a public website to accept donations without writing code. Which Power Platform component should they use?

Accepted Answer

Power Pages. Power Pages is the correct choice because it enables users to create low-code, externally facing websites that can securely accept payments and donations without writing custom code. It provides built-in templates, data integration with Dataverse, and supports anonymous access for public users, making it ideal for a nonprofit's donation portal.

Answer

Power BI

Answer

Power Automate

Answer

Power Apps

Question 14

A small business wants to adopt Power Apps to create a custom inventory management app. They have a single Microsoft 365 Business Basic subscription which includes Power Apps and Power Automate capabilities. The IT manager, who is not a dedicated administrator, needs to set up the environment. They want to ensure that the app's data is stored securely and that only authorized employees can access it. The IT manager plans to create a new environment for the app. What should the IT manager do first to ensure proper governance and security?

Accepted Answer

Use the default environment and configure data loss prevention (DLP) policies to restrict data sharing.. Because the organization has a single Microsoft 365 Business Basic subscription, the default environment already exists. Creating a new environment is not necessary and could complicate management. The best course is to use the default environment with appropriate data policies and sharing settings.

Answer

Purchase additional Power Apps licenses for each user before creating the environment.

Answer

Create a trial environment to test the app before deploying to production.

Answer

Create a new production environment in the Power Platform Admin Center.

Question 15

A university uses Power Apps for student registration. The app is built on Dataverse and shared with all students. Recently, a student reported that they cannot access the app and receive an error that they do not have permission. The app was working earlier. The admin checks the environment and finds that the app's sharing settings have been changed. The admin needs to restore access for all students quickly. What should the admin do?

Accepted Answer

Share the app with the 'All Students' security group in the Power Apps maker portal.. The admin can share the app again with the appropriate security group (e.g., All Students) in the Power Apps maker portal. This is the fastest way to restore access.

Answer

Contact Microsoft Support to restore the previous sharing settings.

Answer

Assign the 'Environment Maker' role to all students.

Answer

Re-create the app from a backup.