PRINCE2F PRINCE2 Practices Practice Test 9 — 15 Questions

Question 1

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed baseline; an Off-specification is a failure to meet a specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify any approved baseline (e.g., scope, schedule, cost), while an Off-specification (Off-spec) is a documented deviation where a product or process fails to meet its agreed specification. Option D correctly captures this fundamental distinction: an RFC proposes a change to a baseline, whereas an Off-spec records a failure to meet a specification.

Answer

A Request for Change is about scope; an Off-specification is about quality

Answer

A Request for Change is always approved by the Change Authority; an Off-specification is always approved by the Project Board

Answer

A Request for Change is generated by the Project Manager; an Off-specification is generated by the Team Manager

Question 2

In PRINCE2, who is responsible for the Business Case?

Accepted Answer

The Executive. The Executive is the single individual responsible for the Business Case in PRINCE2. They own the project's justification and ensure it remains viable throughout the project lifecycle, approving any changes that affect its viability. The Business Case is the Executive's primary accountability, as defined in the PRINCE2 manual.

Answer

The Senior Supplier

Answer

The Project Manager

Answer

The Senior User

Question 3

Which register is used to record issues that may affect the project's baselines?

Accepted Answer

Issue Register. The Issue Register is the PRINCE2 management product used to capture and manage issues that may affect the project's baselines, such as scope, schedule, or cost. Baselines are formally approved versions of management products, and any proposed change, off-specification, or problem/concern that could impact them must be logged in the Issue Register for assessment and decision-making.

Answer

Quality Register

Answer

Risk Register

Answer

Lessons Log

Question 4

A project's Senior User requests a change to the product specification after the product baseline has been approved. What should the Project Manager do first?

Accepted Answer

Log the request in the Issue Register as a Request for Change and assess the impact. The Project Manager must first log the request formally in the Issue Register as a Request for Change to ensure it is captured and tracked. Then, an impact assessment is conducted. This is required by PRINCE2's Change Control approach before any decision to approve or reject.

Answer

Inform the Senior User that changes are not allowed after baseline approval

Answer

Reject the request because the baseline is already approved

Answer

Approve the request as it comes from the Senior User

Question 5

Which level of plan in PRINCE2 is produced during the Initiating a Project process?

Accepted Answer

Project Plan. Project Plan. During the Initiating a Project process, the Project Plan is created to define how and when the project's objectives will be achieved. Stage Plans are created during Managing a Stage Boundary, Team Plans are created by the Team Manager, and Exception Plans are created when tolerances are forecast to be exceeded.

Answer

Exception Plan

Answer

Team Plan

Answer

Stage Plan

Question 6

What does the 'management by exception' principle in PRINCE2 mean?

Accepted Answer

The Project Board sets tolerances and only reviews the project if tolerances are forecast to be exceeded. The 'management by exception' principle in PRINCE2 means that the Project Board sets tolerances for time, cost, quality, scope, risk, and benefits, and only requires the Project Manager to escalate if those tolerances are forecast to be exceeded. This allows the Project Manager to manage within tolerances without constant board involvement, empowering them to make day-to-day decisions while the Board focuses on strategic issues.

Answer

The Project Manager must report all decisions to the Project Board immediately

Answer

The Project Board makes all decisions for the project

Answer

The Project Manager can ignore plans and work independently

Question 7

In the PRINCE2 risk management procedure, who is responsible for implementing a risk response?

Accepted Answer

Risk actionee. The risk actionee is responsible for implementing the agreed response. The risk owner owns the risk and manages the response, but the actionee actually carries out the actions.

Answer

Project Manager

Answer

Risk owner

Answer

Project Board

Question 8

Which TWO of the following are components of a Product Description?

Accepted Answer

Acceptance methods. Options B and E are correct. A Product Description includes acceptance methods and quality criteria. Lessons Report, stage boundaries, and risk budget are not components of a Product Description.

Answer

Lessons Report

Answer

Stage boundaries

Answer

Risk budget

Question 9

Which THREE of the following are valid threat responses in PRINCE2?

Accepted Answer

Reduce. In PRINCE2, threat responses are actions taken to address negative risks. 'Reduce' (also called 'Mitigate') is a valid response that aims to lower the probability and/or impact of a threat to an acceptable level. This is one of the five standard threat response categories defined in the PRINCE2 risk management practice.

Answer

Enhance

Answer

Exploit

Question 10

Which TWO of the following are responsibilities of the Project Board?

Accepted Answer

Providing overall direction and control of the project. Options A and C are correct. The Project Board is responsible for providing overall direction and control of the project (A) and approving the Project Plan and any stage plans (C). Managing day-to-day activities (B) is the Project Manager's responsibility. Maintaining the Business Case (D) is the Project Manager's responsibility, not a Project Board responsibility. Producing Team Plans (E) is the Team Manager's responsibility.

Answer

Managing day-to-day activities of the project

Answer

Maintaining the Business Case

Answer

Producing Team Plans

Question 11

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager maintains the Business Case under the direction of the Executive. The Executive owns it, but the PM does the updates.

Answer

Project Assurance

Answer

Senior User

Answer

Executive

Question 12

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is management by exception.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 13

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing the foundation for the project.

Answer

Project Brief

Answer

Business Case

Answer

Project Plan

Question 14

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to a baseline, whereas an Off-specification identifies a failure to meet a baseline. A Request for Change is a proposal for a change to the project's baselines, while an Off-specification is something that should be provided but is not (or is forecast not to be).

Answer

There is no difference; they are the same thing

Answer

A Request for Change is raised by the Project Board, while an Off-specification is raised by the Project Manager

Answer

An Off-specification requires a change budget, while a Request for Change does not

Question 15

Which role is responsible for ensuring that the project's objectives are achieved and that the project delivers the required products?

Accepted Answer

Project Manager. The Project Manager is accountable for day-to-day management and ensuring objectives are met.

Answer

Senior User

Answer

Senior Supplier

Answer

Executive