PRINCE2F PRINCE2 Practices Practice Test 7 — 15 Questions

Question 1

Which THREE of the following are components of the PRINCE2 quality management approach?

Accepted Answer

Quality control methods (e.g., quality review technique). The PRINCE2 quality management approach consists of three core components: quality control methods such as the quality review technique (A), which provides the mechanism for checking that products meet their quality criteria; roles and responsibilities for quality (B), which define who is accountable for quality activities across the project; and the quality standards and procedures to be applied (D), which specify the standards, techniques, and processes the project will use to achieve quality. These three elements together describe how quality will be planned, controlled, and assured within the project. The Project Plan (C) is a management product that documents the project's schedule, costs, and controls, not a component of the quality management approach itself. The Quality Register (E) is a PRINCE2 management product used to record quality activities and results, but it is an output of applying the quality management approach rather than one of its constituent components.

Answer

Project Plan

Answer

Quality Register

Question 2

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case on a day-to-day basis, while the Executive (SRO) owns it and is ultimately accountable for its justification.

Answer

Project Assurance

Answer

Executive

Answer

Senior User

Question 3

Which TWO of the following are typical responsibilities of the Project Board?

Accepted Answer

Making key decisions and authorizing stage boundaries. The Project Board is responsible for making key decisions, including authorizing stage boundaries, which involves reviewing progress and approving the next stage plan. This aligns with PRINCE2's principle of management by stages, where the board controls the project at key decision points.

Answer

Day-to-day management of the project

Answer

Managing configuration items

Answer

Creating the Project Plan

Question 4

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. In PRINCE2, when a project forecasts exceeding its cost tolerance, the Project Manager must escalate the issue to the Project Board via an Exception Report. This is because tolerances are delegated authority limits; exceeding them requires the Project Board's decision to either approve a revised plan or take corrective action. Option D correctly follows the PRINCE2 exception management process, ensuring governance and control are maintained.

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Question 5

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 assigns day-to-day management of the Business Case to the Project Manager, who must ensure it remains viable and aligned with the project's progress. The Project Manager updates the Business Case with actual costs, benefits, and risks, and presents it to the Project Board for approval at key decision points. This is defined in PRINCE2's Business Case management approach, where the Project Manager acts as the custodian of the document.

Answer

Senior User

Answer

Project Board

Answer

Senior Supplier

Question 6

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a change to an agreed baseline; an Off-spec reports a failure to meet the specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify any baselined product, while an Off-specification (Off-spec) is a notification that a product has failed to meet its agreed specification or that a product cannot be delivered as specified. The core distinction lies in the trigger: an RFC addresses a desired change to an already-approved baseline, whereas an Off-spec reports a deviation or failure against the original specification.

Answer

An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Answer

An RFC is about scope changes; an Off-spec is about quality defects only

Answer

An RFC is raised before the product is baselined; an Off-spec is raised after baselining

Question 7

What is the key difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is for any change to an agreed baseline; an Off-specification is when a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a proposal for a change to any product that has been baselined, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. The key distinction lies in the nature of the issue: an RFC seeks to alter an existing baseline, whereas an Off-spec reports a deviation from the specification that must be resolved, often through a concession or a corrective action.

Answer

A Request for Change proposes a change to a product that has not yet been created; an Off-specification relates to a product that already exists and is defective

Answer

A Request for Change is always raised by the Project Manager; an Off-specification is raised by the Team Manager

Answer

A Request for Change must be approved by the Project Board; an Off-specification can be approved by the Change Authority

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing a firm foundation for the project.

Answer

Business Case

Answer

Project Brief

Answer

Project Plan

Question 9

In PRINCE2, what is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and seek Project Board approval. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and confirm continued business justification. Option D correctly identifies that this process involves planning the next stage and seeking Project Board approval before proceeding.

Answer

To close the project and hand over products

Answer

To authorize the initiation of the project

Answer

To manage the work of the current stage and report progress

Question 10

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case includes reasons, options, benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. The Risk Register is separate.

Answer

Investment appraisal

Answer

Major risks

Answer

Expected benefits

Question 11

Which TWO of the following are components of a Business Case?

Accepted Answer

Expected benefits. The Business Case in PRINCE2 captures the justification for the project, including the expected benefits (C) and the investment appraisal (E). Expected benefits define the measurable improvements the project will deliver, while the investment appraisal provides the financial analysis (e.g., net present value, payback period) to confirm the project is worthwhile. Both are mandatory components of the Business Case as per PRINCE2 guidance.

Answer

Product Description

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Risk Register

Answer

Configuration Item Records

Question 12

Which risk response is appropriate for an opportunity that the project wants to make more likely to happen?

Accepted Answer

Exploit. Exploit is the correct risk response for an opportunity the project wants to make more likely to happen. In PRINCE2, the Exploit response is specifically used when the project actively seeks to ensure that an opportunity is realized, often by allocating resources or taking direct actions to increase the probability of the positive event occurring. This contrasts with Enhance, which only increases the probability or impact without guaranteeing the outcome.

Answer

Reject

Answer

Share

Answer

Enhance

Question 13

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The two types of issue are 'Off-specification' (something that should be provided but is not) and 'Request for Change' (a proposal for a change to a baseline). Options B and E are correct because they directly match these defined types.

Answer

Exception Plan

Answer

Risk

Answer

Lessons Report

Question 14

Which THREE of the following are elements of the PRINCE2 quality practice?

Accepted Answer

Quality Assurance. In PRINCE2, the quality practice is built around three core elements: Quality Assurance (A), Quality Control (D), and Quality Planning (E). Quality Assurance (A) is correct because it covers the project board's independent, project-level oversight that the project's approach to quality is being followed and will meet business expectations. Quality Control (D) is correct because it is the day-to-day, product-level activity of checking that products conform to their quality criteria through reviews, tests, and inspections. Quality Planning (E) is correct because it defines the quality expectations, quality criteria, and the quality methods to be used, captured in the Quality Management Approach and Product Descriptions. Configuration Management (B) is not part of the quality practice — it is a separate PRINCE2 theme/practice concerned with identifying, controlling, and tracking products and their versions. Risk Management (C) is also not part of the quality practice; it is its own PRINCE2 practice dealing with uncertainty and its potential effect on objectives.

Answer

Configuration Management

Answer

Risk Management

Question 15

Which THREE of the following are responsibilities of the Project Manager?

Accepted Answer

Preparing the Project Plan. Option A is correct because preparing the Project Plan is a core Project Manager responsibility in PRINCE2 — the PM drafts and maintains the plan that defines products, activities, resources, and tolerances. Option D is correct because managing day-to-day project activities is exactly what the Project Manager does: directing the team, monitoring progress, dealing with issues and risks, and keeping the project within the agreed tolerances. Option E is correct because authorizing Work Packages is a Project Manager activity — the PM agrees the work package content with the Team Manager and formally authorizes its start. Option B is not a PM responsibility: the Business Case is approved by the Project Board (specifically the Executive owns it and the Board approves it). Option C is not a PM responsibility: providing independent assurance is the role of Project Assurance, which reports to the Project Board and must remain independent of the Project Manager.

Answer

Approving the Business Case

Answer

Providing independent assurance