PRINCE2F PRINCE2 Practices Practice Test 5 — 15 Questions

Question 1

In the Risk management procedure, what is the difference between a Risk Owner and a Risk Actionee?

Accepted Answer

Risk Owner manages the risk; Risk Actionee implements the response actions. In PRINCE2, the Risk Owner is the person accountable for managing the risk and ensuring that appropriate responses are implemented, while the Risk Actionee is the person responsible for carrying out the specific response actions. Option C correctly captures this distinction: the Risk Owner manages the risk overall, and the Risk Actionee implements the response actions.

Answer

Risk Owner monitors the risk; Risk Actionee updates the Risk Register

Answer

Risk Owner is accountable for the risk; Risk Actionee is accountable for the response budget

Answer

Risk Owner identifies the risk; Risk Actionee evaluates it

Question 2

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must satisfy the user's stated or implied needs. This aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. 'Conformance to specification' is a narrower, manufacturing-focused view that PRINCE2 explicitly rejects in favor of a broader, customer-centric definition.

Answer

Conformance to specification

Answer

Zero defects

Answer

As described in the Quality Register

Question 3

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's foundations are fully developed and documented, culminating in the Project Initiation Documentation (PID). The PID is the key output because it consolidates all essential information—including the Business Case, Project Plan, and Project Brief—into a single, controlled document that defines the project's scope, objectives, and governance. Without the PID, the project cannot proceed to the next stage, as it serves as the baseline for decision-making and control.

Answer

Business Case

Answer

Project Plan

Answer

Project Brief

Question 4

Which TWO are roles that are part of the Project Board?

Accepted Answer

Senior User. The Senior User (D) and the Executive (E) are two of the three mandatory roles on the PRINCE2 Project Board, alongside the Senior Supplier. The Executive is the Senior Responsible Owner (SRO) who owns the business case and has ultimate authority, while the Senior User represents the interests of those who will use the project's outputs. These roles are defined in the PRINCE2 'Organization' theme and are essential for project governance.

Answer

Project Manager

Answer

Project Assurance

Answer

Team Manager

Question 5

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Initiating a Project process is where the Project Board and Project Manager agree on the detailed planning required to deliver the project. Its key output is the Project Initiation Documentation (PID), which consolidates all the baselines (scope, time, cost, risk, quality) needed to govern the project. The PID is the definitive document that authorizes the project to proceed and is used throughout the remaining stages.

Answer

The Business Case

Answer

The Project Brief

Answer

The Stage Plan

Question 6

Which TWO of the following are true about the role of Project Assurance?

Accepted Answer

It is performed by a member of the Project Board. Project Assurance is a key responsibility of the Project Board, ensuring that the project remains viable and compliant with external standards. The Project Board delegates this role to one or more individuals who are independent of the Project Manager, providing objective oversight. This independence is critical for maintaining the integrity of PRINCE2's management by exception principle.

Answer

It is the same as quality control

Answer

It includes administrative support tasks

Answer

It is performed by the Team Manager

Question 7

A project is in the Initiating a Project process and the Project Manager is preparing the Project Plan. Which technique is recommended by PRINCE2 for creating the Project Plan?

Accepted Answer

Product-Based Planning. PRINCE2 recommends Product-Based Planning as the technique for creating the Project Plan. This approach focuses on defining the project's products (outputs) and their required quality criteria, then breaking them down into a Product Breakdown Structure (PBS) and mapping the sequence of activities needed to create them. It ensures the plan is driven by the deliverables rather than activities, aligning with PRINCE2's product focus.

Answer

Work Breakdown Structure

Answer

Critical Path Analysis

Answer

Earned Value Management

Question 8

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 assigns day-to-day management of the Business Case to the Project Manager, who monitors actual costs, benefits, and risks against the approved Business Case and escalates any deviations to the Project Board. This is defined in the PRINCE2 manual under the 'Business Case' practice, where the Project Manager's role includes updating the Business Case at each stage boundary and ensuring it remains viable.

Answer

The Executive (Senior Responsible Owner)

Answer

The Senior Supplier

Answer

The Project Support office

Question 9

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to a baseline, while an Off-specification is a product that does not meet its specification. A Request for Change (RFC) is a formal proposal to modify any approved baseline (e.g., a product description, project plan, or configuration item), whereas an Off-specification (Off-spec) is a product that has been identified as not meeting its agreed specification. The key distinction is that an RFC seeks to change the baseline itself, while an Off-spec reports a deviation from the existing baseline. In PRINCE2, both are captured as issues but serve different purposes in the change control process.

Answer

A Request for Change is always accepted, while an Off-specification is always rejected

Answer

A Request for Change is submitted by the Project Board, while an Off-specification is submitted by the Project Manager

Answer

A Request for Change must be approved by the Project Board, while an Off-specification can be approved by the Project Manager

Question 10

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change seeks to modify a baselined product; an Off-specification identifies a failure to meet a specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a baselined product, while an Off-specification (Off-spec) is a notification that a product has failed to meet its agreed specification. Option C correctly captures this distinction: RFCs seek to change the baseline, whereas Off-specs identify a deviation from the specification. This is a core concept in PRINCE2's change control approach, ensuring that baselines are protected and issues are properly categorized.

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Senior User

Answer

There is no difference; they are alternative terms for the same thing

Answer

A Request for Change always requires a change budget; an Off-specification does not

Question 11

Which TWO of the following statements about the Quality Review technique are correct?

Accepted Answer

It is used to assess whether a product meets its quality criteria. A Quality Review is a structured technique used to assess whether a product meets its quality criteria (A). It involves defined roles: Chair, Presenter, and Reviewers (D). Option B is incorrect because Quality Review can be applied to any product, not just those for external customers. Option C is incorrect because Project Assurance may participate but is not the sole performer; the review involves multiple roles. Option E is incorrect because Quality Review is not an audit of the quality management system; it is a product review technique.

Answer

It is only used for products delivered to external customers

Answer

It is always performed by the Project Assurance role

Answer

It is an audit of the project's quality management system

Question 12

Which THREE of the following are purposes of the Plans practice?

Accepted Answer

To define the means of delivering the project's products. The Plans practice aims to define the means of delivering the project, create a baseline for control, and communicate the work to stakeholders. Options A, B, and E are correct. Option C is the purpose of the Risk practice, not the Plans practice. Option D is the purpose of the Business Case practice, not the Plans practice.

Answer

To identify and assess risks to the project

Answer

To justify the investment in the project

Question 13

Which TWO of the following are types of issue in PRINCE2's Change practice?

Accepted Answer

Off-specification. In PRINCE2's Change practice, an issue is defined as a relevant event that has occurred and requires management attention. The two recognized types of issue are 'Request for Change' (a proposal for a modification) and 'Off-specification' (something that should be provided but is not, or is provided incorrectly). Option B is correct because 'Off-specification' is explicitly one of the three types of issue (along with Request for Change and Problem/Concern) in the PRINCE2 methodology.

Answer

Risk

Answer

Quality defect

Answer

Exception

Question 14

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because they manage day-to-day activities, monitor progress against the Business Case, and ensure that the project remains viable. PRINCE2 assigns this duty to the Project Manager as part of their ongoing management and reporting responsibilities, not just at initiation.

Answer

Project Assurance

Answer

Senior User

Answer

Executive

Question 15

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Assurance is independent and objective oversight; Support provides administrative and planning assistance. PRINCE2 clearly distinguishes Project Assurance as an independent, objective oversight function that monitors compliance and performance on behalf of the Project Board, while Project Support is a service-oriented role that provides administrative, planning, and tool-based assistance to the Project Manager and team. This separation ensures that assurance remains unbiased and is not compromised by the day-to-day pressures of project delivery.

Answer

There is no difference; they are the same role

Answer

Assurance is provided by the Project Board; Support is provided by the Project Manager

Answer

Assurance manages risks; Support manages issues