PRINCE2F PRINCE2 Practices Practice Test 5 — 15 Questions

Question 1

A project is in the Managing a Stage Boundary process. The Project Manager discovers that a key team member has left the project and a replacement will cost more than planned. What should the Project Manager do?

Accepted Answer

Include the issue in the End Stage Report and propose a revised Plan for the next stage. During Managing a Stage Boundary, the PM prepares the End Stage Report and next Stage Plan. The issue should be documented with a recommendation for the Project Board to decide.

Answer

Hire a replacement and absorb the cost without escalation

Answer

Report the issue in the next Highlight Report

Answer

Raise an Exception Report immediately

Question 2

Which of the following best describes the purpose of the Directing a Project process?

Accepted Answer

To enable the Project Board to make key decisions and exercise overall control. The Directing a Project process is designed to enable the Project Board to make key decisions and exercise overall control over the project. It covers the board's responsibilities from project initiation through closure, including authorizing stages, reviewing progress, and providing strategic direction.

Answer

To coordinate the work of the team

Answer

To produce the Project Plan

Answer

To manage the day-to-day activities of the project

Question 3

In PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated user needs and expectations. This definition aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. It is broader than mere conformance to specification, as it considers the product's usability and effectiveness in its intended environment.

Answer

Excellence of the product

Answer

Conformance to specification

Answer

Zero defects

Question 4

Who is responsible for approving the Project Plan?

Accepted Answer

Project Board. The Project Plan is approved by the Project Board as part of the PID approval.

Answer

Senior User

Answer

Project Manager

Answer

Executive

Question 5

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is responsible for managing the risk; the risk actionee performs the agreed response actions. The risk owner is accountable for managing the risk, while the risk actionee carries out specific actions.

Answer

The risk owner identifies the risk; the risk actionee implements the response

Answer

The risk owner monitors the risk; the risk actionee updates the risk register

Answer

There is no difference; the terms are synonymous

Question 6

Which PRINCE2 principle is being applied when a project uses management by exception?

Accepted Answer

Manage by exception. Management by exception is a key principle where tolerances are set and escalation occurs only when tolerances are forecast to be exceeded.

Answer

Continued business justification

Answer

Manage by stages

Answer

Focus on products

Question 7

Which TWO of the following are components of the Business Case?

Accepted Answer

Major risks. Expected benefits and major risks are key components of the Business Case. Options and timescale are also components but not listed as correct in this set; the question asks for exactly two.

Answer

Configuration item records

Answer

Quality register

Answer

Product descriptions

Question 8

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Providing overall direction and control of the project. The Project Board provides direction, approves plans, and authorizes deviations. Detailed review of products is not a Board responsibility; that is done by quality review. The configuration management plan is part of the project's management approach and is approved by the Board but not 'maintained' by them.

Answer

Maintaining the configuration management plan

Answer

Reviewing the detailed quality of each product

Question 9

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. PRINCE2 defines three issue types: Request for Change, Off-specification, and Problem/Concern. 'Risk' and 'Change budget' are not issue types.

Answer

Opportunity

Answer

Risk

Answer

Change budget

Question 10

According to PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring the project's viability against the Business Case, updating it with actual costs and benefits, and escalating any deviations to the Project Board. The Project Manager ensures the Business Case remains a living document that reflects the current justification for the project.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Board

Question 11

A project is forecast to exceed its cost tolerance. What should the Project Manager do first?

Accepted Answer

Raise an Exception Report to the Project Board. D is correct because PRINCE2 requires the Project Manager to escalate any forecast deviation beyond tolerance to the Project Board via an Exception Report. This triggers a formal decision process, ensuring the board can authorize corrective action before the situation worsens.

Answer

Ask the Project Board for more tolerance

Answer

Close the project

Answer

Continue with the current plan and report in the next Highlight Report

Question 12

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change seeks to change a baseline; an Off-specification is a product not meeting its specification. A Request for Change proposes a modification to agreed baselines, while an Off-specification is a product that deviates from its specification.

Answer

A Request for Change relates to the Business Case; an Off-specification relates to the Project Plan

Answer

There is no difference; they are synonyms

Answer

A Request for Change is always raised by the Project Manager; an Off-specification is raised by a Team Manager

Question 13

Which document describes the quality expectations and standards for the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach (A) is the PRINCE2 document that defines the specific quality methods, standards, and responsibilities to be used during the project. It describes how quality will be managed, including the quality expectations, quality criteria, and the quality control and assurance activities that will be applied. This is distinct from the higher-level strategy or the product-focused descriptions.

Answer

Quality Management Strategy

Answer

Project Plan

Answer

Project Product Description

Question 14

Who is responsible for appointing the Project Manager?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual on the Project Board who has overall accountability for the project's business justification and success. The Executive is responsible for appointing the Project Manager, as defined in the PRINCE2 manual's management roles section. This ensures the Project Manager is selected by the person who owns the business case and can delegate day-to-day management authority.

Answer

Senior User

Answer

Project Board

Answer

Programme Management

Question 15

During a stage, the Team Manager reports progress to the Project Manager. Which report should the Team Manager use?

Accepted Answer

Checkpoint Report. In PRINCE2, the Team Manager reports progress to the Project Manager using the Checkpoint Report. This report is a periodic (typically weekly) progress update from the Team Manager to the Project Manager, covering work completed, next steps, and any issues within the work package. It is the formal mechanism for the Team Manager to report on progress during a stage.

Answer

Highlight Report

Answer

End Stage Report

Answer

Exception Report