PRINCE2F PRINCE2 Practices Practice Test 47 — 15 Questions

Question 1

Which PRINCE2 principle requires that a project has defined and agreed roles and responsibilities within an organization structure that engages the business, user, and supplier stakeholder interests?

Accepted Answer

Defined roles and responsibilities.. The 'Defined roles and responsibilities' principle requires a project to have an organizational structure that engages the business, user, and supplier stakeholder interests. This ensures that the project is accountable and that decisions are made with input from all key parties. It is one of the seven PRINCE2 principles that must be applied for a project to be considered a PRINCE2 project.

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Tailor to suit the project environment.

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Manage by exception.

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Focus on products.

Question 2

In a PRINCE2 project, the Project Manager is preparing the Quality Management Strategy. Which of the following best describes the purpose of this strategy?

Accepted Answer

To define the quality methods, procedures, and responsibilities for the project. The Quality Management Strategy sets out the project's quality approach, including methods, procedures, and responsibilities. It is a key document in the Quality theme and ensures that quality is built into the project rather than inspected at the end. The other options describe other documents or registers.

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To describe how the project will manage and control changes to products

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To record the results of quality activities performed during the project

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To document the quality checks to be performed for each product

Question 3

A project is in the 'Managing Product Delivery' process. The team manager is responsible for ensuring that work on a work package is carried out according to the agreed requirements. Which TWO of the following are responsibilities of the team manager during this process? (Choose two.)

Accepted Answer

Ensuring that products meet their quality criteria.. During Managing Product Delivery, the team manager is accountable for accepting the work package and ensuring that products meet their quality criteria. These responsibilities are central to the process, as they ensure that the work is properly defined and executed to the required standards. The team manager does not authorize resource release, approve the business case, or update the project plan, as those are higher-level responsibilities.

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Approving the project's business case.

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Updating the project plan with actual progress.

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Authorizing the release of resources for the project.

Question 4

A Project Manager is preparing the Quality Register for a stage in a PRINCE2 project. The stage involves both internal quality control checks and an external supplier's quality inspection. Which statement correctly describes the content and purpose of the Quality Register in this scenario?

Accepted Answer

It records all planned and actual quality activities, including who is responsible and the results of each check.. The Quality Register is the operational record that captures every quality activity, the person responsible, and the outcome. In this scenario, it must include the internal quality control checks and the external supplier inspection, providing evidence that quality requirements are met. It does not replace the Quality Management Strategy or product descriptions.

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It lists the quality tolerances for the stage and the actions to be taken if a tolerance is forecast to be breached.

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It contains the Quality Management Strategy and the quality responsibilities of the project board members.

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It defines the quality specifications for each product, including the customer's quality expectations and acceptance criteria.

Question 5

A project is in the delivery stage, and the Project Manager must produce a report that shows actual progress against the stage plan, forecasts whether the stage will stay within its tolerances, and highlights any issues requiring the Project Board's attention. Which PRINCE2 management product should the Project Manager produce?

Accepted Answer

Highlight Report. The Project Board needs regular, stage-level visibility of actual progress, forecast performance against tolerances, and any issues requiring its attention. The Highlight Report is the PRINCE2 product designed for that purpose, produced by the Project Manager at agreed intervals during a delivery stage. Other progress reports either serve a different audience or are triggered only by a specific event.

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Exception Report

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Checkpoint Report

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End Stage Report

Question 6

A project is using PRINCE2 and has reached the 'Closing a Project' process. The project manager is preparing the 'End Project Report'. The project board has asked for confirmation that all products have been handed over and accepted. Which section of the End Project Report should the project manager use to provide this confirmation?

Accepted Answer

Review of Products. The End Project Report includes a 'Review of Products' section that specifically documents the handover and acceptance of products. This section confirms that products meet their quality criteria and have been accepted by the customer or user, which directly addresses the project board's request for confirmation of handover and acceptance.

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Review of the Business Case

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Review of Project Performance

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Review of Project Objectives

Question 7

A Project Manager is preparing the Risk Management Approach for a project that will use a third-party supplier for a critical component. The supplier has a history of late deliveries, and the Project Manager wants to formally transfer this risk to the supplier. Which PRINCE2 principle or practice must be applied to ensure this risk response is properly managed?

Accepted Answer

The Risk practice requires that all risks be recorded in the Risk Register with an owner, and the response must be agreed with the supplier.. The Risk practice provides the framework for identifying, assessing, and controlling risks, including selecting responses such as transfer. To transfer a risk to a supplier, the Project Manager must document it in the Risk Register with a risk owner and ensure the response is agreed. This maintains active risk management and accountability throughout the project.

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The Quality practice requires that the supplier's delivery performance be monitored through quality control checks, which automatically transfers the risk.

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The Business Case practice requires that all risks be transferred to the supplier to minimize the project's risk exposure.

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The Change practice requires that any transfer of risk be treated as a Request for Change and approved by the Change Authority.

Question 8

During the 'Managing a Stage Boundary' process, the Project Manager is preparing the End Stage Report. The Project Board has requested an Exception Plan because the stage is forecast to exceed its tolerances. What must the Project Manager do FIRST before creating the Exception Plan?

Accepted Answer

Produce an Exception Report to inform the Project Board of the situation.. The first step when a stage is forecast to exceed its tolerances is to produce an Exception Report to escalate the issue to the Project Board. The Exception Report provides the Project Board with the necessary information to decide whether to request an Exception Plan. Only after the Project Board requests an Exception Plan does the Project Manager create it. This ensures that the Project Board remains in control and that the exception is handled according to PRINCE2's management by exception principle.

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Create the Exception Plan and submit it to the Project Board for approval.

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Update the Project Plan to reflect the forecast overspend.

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Revise the Stage Plan to bring the stage back within tolerance.

Question 9

A project is in the middle of a stage when the Project Manager identifies that a supplier has delivered a product that does not meet its quality specification. The supplier argues that the product is acceptable because it meets the minimum legal requirements, but the product description explicitly requires compliance with an additional industry standard. What should the Project Manager do FIRST according to PRINCE2?

Accepted Answer

Record the non-conformance in the Quality Register and raise an Off-specification.. The product fails to meet its specified quality criteria, so the Project Manager must log the failure in the Quality Register and raise an Off-specification. This formal step ensures the issue is escalated to the project board, which can then decide on corrective action, such as a Request for Change or accepting the deviation. Unilateral acceptance or rework instructions are not appropriate first steps.

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Accept the product because it meets legal requirements, and update the product description to reflect the lower standard.

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Ask the project board to approve a change to the product description so that the legal minimum becomes the new specification.

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Instruct the supplier to rework the product immediately and deduct the cost from future payments.

Question 10

A project is in the 'Starting up a Project' process. The project manager is preparing the 'Project Brief' and needs to include information about the project's approach to managing risk. Which of the following should be included in the Project Brief regarding risk?

Accepted Answer

A summary of the high-level risks and any known constraints.. The Project Brief is a high-level document that includes a summary of high-level risks and any known constraints. This gives the project board an early indication of potential challenges and supports the decision to proceed to the Initiating a Project process. Detailed risk management information, such as the risk management strategy or risk tolerance thresholds, is developed later.

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The risk tolerance thresholds for the project board and project manager.

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A list of all identified risks with their probability and impact.

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A summary of the risk management strategy to be used.

Question 11

A project is nearing the end of a stage, and the Project Manager is preparing the End Stage Report. The Project Board has requested that the project be closed prematurely due to changing business priorities. What should the Project Manager do FIRST?

Accepted Answer

Confirm the closure with the Project Board and then follow the 'Closing a Project' process.. The first action is to confirm the premature closure with the Project Board and then follow the 'Closing a Project' process. This process ensures that the project is closed in a controlled manner, with all necessary documentation and approvals. Confirming with the Project Board provides the authority to proceed and ensures that the decision is formally acknowledged. The closure process includes preparing the End Project Report, updating the Business Case, and capturing lessons learned.

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Update the Business Case to reflect the premature closure.

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Close the project immediately and release all resources.

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Prepare a Lessons Report to capture what went wrong.

Question 12

In a PRINCE2 project, the Project Manager is preparing the Benefits Review Plan. Which of the following best describes the purpose of this document?

Accepted Answer

It defines how and when the project's benefits will be measured and reviewed, both during the project and after project closure.. The Benefits Review Plan is a PRINCE2 document that specifies how and when benefits will be measured and reviewed, including post-project activities. It ensures that the Business Case is validated through actual benefit realisation. It does not define product quality criteria, budgets, or risks, as those are covered by other management products.

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It outlines the project's budget and the forecast costs associated with delivering each benefit.

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It records the project's risks and the countermeasures to protect the expected benefits from being eroded.

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It lists the project's products and the quality criteria that must be met to achieve the expected benefits.

Question 13

During the 'Controlling a Stage' process, the Project Manager is monitoring progress. Which of the following is a specific responsibility of the Project Manager in this process?

Accepted Answer

Authorising Work Packages.. In the Controlling a Stage process, the Project Manager is responsible for authorising Work Packages, which involves delegating work to Team Managers while ensuring that the work is clearly defined and controlled. This is a core activity that enables the Project Manager to manage progress, deal with issues, and report to the Project Board, maintaining control throughout the stage.

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Appointing the Project Board members.

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Producing the End Project Report.

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Approving the Project Initiation Documentation.

Question 14

During a PRINCE2 project, the Project Manager is reviewing the Business Case at the end of a stage. The Benefits Review Plan shows that the expected benefits are still achievable, but the project costs have increased. What should the Project Manager do?

Accepted Answer

Update the Business Case to reflect the increased costs and reassess the viability. The Business Case must be updated whenever there are changes that affect its viability, such as increased costs. The Project Manager should reassess the justification and update the Business Case to ensure it remains accurate. This supports the continued viability of the project and informs the Project Board's decisions.

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Take no action because the benefits are still achievable

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Revise the Benefits Review Plan to show reduced benefits

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Escalate to the Project Board immediately without updating the Business Case

Question 15

A Project Manager is tailoring the Risk practice for a small project with a tight timeline. Which TWO of the following are appropriate tailoring actions for the Risk practice in this context? (Choose two.)

Accepted Answer

Combine the Risk Management Strategy and the Risk Register into a single document to reduce administrative overhead.. Tailoring the Risk practice for a small project can include combining the Risk Management Strategy and Risk Register into one document and reducing the frequency of risk reviews to align with stage boundaries. These actions reduce overhead while still meeting PRINCE2 requirements. Eliminating artefacts, centralising ownership, or removing the strategy would undermine effective risk management.

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Appoint the Project Manager as the sole owner of all risks to streamline accountability.

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Remove the Risk Management Strategy and rely on the organisation's corporate risk policy instead.

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Eliminate the Risk Register entirely and manage all risks informally in team meetings.