PRINCE2F PRINCE2 Practices Practice Test 43 — 15 Questions

Question 1

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and review the Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and reassess the continued viability of the project by reviewing the Business Case. This process ensures that the project remains aligned with its business justification before committing resources to the next stage.

Answer

To close the project

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To initiate the project

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To control the day-to-day activities of a stage

Question 2

Which risk response is appropriate for a threat that the project decides to mitigate by outsourcing?

Accepted Answer

Transfer. Transfer involves shifting the financial impact of a risk to a third party, e.g., through insurance or outsourcing.

Answer

Reduce

Answer

Avoid

Answer

Accept

Question 3

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance is independent of the Project Manager; Project Support assists the Project Manager. Project Assurance provides an independent check that the project is being conducted properly, reporting directly to the Project Board, while Project Support assists the Project Manager with administrative and coordination tasks. This separation ensures objectivity in oversight without compromising the Project Manager's authority.

Answer

Project Assurance focuses on risks; Project Support focuses on quality

Answer

There is no difference

Answer

Project Assurance is performed by the Project Board; Project Support is performed by the Project Manager

Question 4

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated requirements and satisfy the user's needs within the project's scope. This definition aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. It is not merely about conformance to a specification but about the product's ability to fulfill its intended role in the operational environment.

Answer

Customer satisfaction

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Conformance to specification

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Zero defects

Question 5

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information, including the Business Case, Project Plan, and Project Brief, into a single, controlled document that defines the project's scope, objectives, and governance. This document is used to obtain authorization to proceed with the project and serves as the baseline for future decision-making.

Answer

Project Brief

Answer

Business Case

Answer

Project Plan

Question 6

In the Risk management procedure, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee performs the response actions. The risk owner is accountable for managing the risk and ensuring appropriate responses are implemented; the risk actionee carries out specific actions.

Answer

The risk owner identifies the risk; the risk actionee assesses it

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There is no difference

Answer

The risk owner is responsible for the budget; the risk actionee is responsible for the schedule

Question 7

Which TWO of the following are components of a Business Case?

Accepted Answer

Major risks. A Business Case in PRINCE2 must include the justification for the project, which requires an assessment of the major risks that could affect the viability of the project. Expected benefits are also a core component, as they define the measurable improvements that the project is expected to deliver, forming the basis for the cost-benefit analysis.

Answer

Project organization structure

Answer

Work Breakdown Structure

Answer

Quality criteria

Question 8

Which THREE of the following are typical elements of a Product Description?

Accepted Answer

Purpose of the product. The Purpose of the product is a mandatory element in a PRINCE2 Product Description. It defines why the product is needed and how it contributes to the project's objectives, ensuring all stakeholders understand its role before development begins.

Answer

Project budget

Answer

Risk register

Question 9

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The PRINCE2 manual defines three types of issues: Request for Change (RFC), Off-specification, and Problem/Concern. Option A (Request for Change) is a formal proposal for a modification to a product's baseline, and Option C (Off-specification) identifies a product that does not meet its specification or a required product that is missing. Both are explicitly listed as issue types in the PRINCE2 guidance.

Answer

Risk

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Defect

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Change Request

Question 10

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report — this is PRINCE2's management by exception principle.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

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Close the project immediately as the Business Case is no longer viable

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Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 11

What is the purpose of the Quality Review technique?

Accepted Answer

To assess whether a product meets its quality criteria and identify errors. The Quality Review technique is used to assess whether a product meets its quality criteria and to identify errors.

Answer

To approve the Project Plan

Answer

To establish the project's acceptance criteria

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To assign risk owners to identified risks

Question 12

Which of the following is a key difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a modification to an agreed product; an Off-spec reports that an agreed product does not meet its specification. An RFC proposes a modification to an agreed product, while an Off-spec reports that an agreed product does not meet its specification. An RFC is proactive; an Off-spec is a deviation that has already occurred.

Answer

An RFC is always approved by the Project Board, while an Off-spec is always approved by the Change Authority

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An RFC increases the project budget; an Off-spec decreases it

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An Off-spec only applies to products not yet completed; an RFC applies only to completed products

Question 13

Which role is responsible for defining the project's acceptance criteria?

Accepted Answer

Senior User. The Senior User is responsible for defining the acceptance criteria as they represent the users who will accept the final product.

Answer

Project Manager

Answer

Executive

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Senior Supplier

Question 14

What is the primary purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide the Project Board with information to review the current stage and approve the next stage plan. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the business case and project plan. This process ensures that the project remains viable and aligned with business objectives before committing to the next stage.

Answer

To initiate the project

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To close the project

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To direct and control the project on a day-to-day basis

Question 15

During a project, a Team Manager reports that a product will be delivered two weeks later than planned. The tolerance for the Work Package is one week. What should the Team Manager do?

Accepted Answer

Issue an Exception Report to the Project Manager. When a Work Package tolerance is forecast to be exceeded, the Team Manager must escalate to the Project Manager via an Exception Report. The Project Manager can then negotiate corrective actions.

Answer

Update the Project Plan to reflect the delay

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Request a change to the Project Plan directly from the Project Board

Answer

Continue with the work and inform the Project Manager in the next Checkpoint Report