PRINCE2F PRINCE2 Practices Practice Test 35 — 15 Questions

Question 1

A project is using the PRINCE2 risk management procedure. A risk has been identified that, if it occurs, could cause a major delay to the project. The risk owner decides to take action to reduce the probability of the risk occurring. Which risk response type is being used?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Reduce. The 'Reduce' response involves actions to lower the probability and/or impact of a threat. The scenario describes reducing probability, which fits 'Reduce'. 'Avoid' would change the plan to eliminate the risk; 'Transfer' would shift the risk to a third party; 'Accept' would acknowledge the risk without action.

Answer

Accept

Answer

Avoid

Answer

Transfer

Question 2

Which role is responsible for ensuring that project assurance is carried out independently of the Project Manager?

Accepted Answer

Project Board. The Project Board members (Executive, Senior User, Senior Supplier) are responsible for project assurance. They delegate assurance tasks but remain accountable. The Project Manager does not perform assurance; that would compromise independence.

Answer

Project Manager

Answer

Team Manager

Answer

Project Support

Question 3

In PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager maintains the Business Case, but the Executive (SRO) owns it and is ultimately responsible for ensuring business justification.

Answer

The Project Support

Answer

The Executive

Answer

The Senior User

Question 4

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process.

Answer

Benefits Management Approach

Answer

Project Brief

Answer

Stage Plan

Question 5

During the Managing a Stage Boundary process, the Project Manager updates the Project Plan based on the actual results of the completed stage. What is the primary reason for updating the Project Plan?

Accepted Answer

To reflect the actual costs and schedule of the completed stage and revise the plan for the remainder of the project. The Project Plan is updated to reflect actual performance and to provide an updated baseline for the remaining stages. This ensures the plan remains realistic and that the Business Case remains viable.

Answer

To provide information for the End Project Report

Answer

To create a detailed plan for the next stage

Answer

To distribute work packages to teams

Question 6

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When tolerance is forecast to be exceeded, the Project Manager must raise an Exception Report to the Project Board.

Answer

Continue and report in the next Highlight Report

Answer

Close the project

Answer

Increase the cost tolerance and continue

Question 7

Which PRINCE2 document provides the Project Board with a summary of the stage's progress, including achievements, issues, and forecasts, at regular intervals during a stage?

Accepted Answer

Highlight Report. The Highlight Report is prepared by the Project Manager and sent to the Project Board at regular intervals (e.g., weekly) to provide a summary of stage progress, including achievements, issues, and forecasts.

Answer

Exception Report

Answer

End Stage Report

Answer

Checkpoint Report

Question 8

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and request its approval from the Project Board. Managing a Stage Boundary's purpose is to provide the Project Board with information to approve the next stage and review the Business Case.

Answer

To close the project

Answer

To manage day-to-day activities within a stage

Answer

To initiate the project

Question 9

In the context of PRINCE2 configuration management, what is the purpose of a 'baseline'?

Accepted Answer

To provide a basis for change control by capturing the agreed state of a product. A baseline is a snapshot of a configuration item's state at a specific point in time. It is used to provide a fixed reference for control and management, ensuring changes are made in a controlled manner.

Answer

To define the quality criteria for a product

Answer

To schedule the delivery of products

Answer

To record the current version of a product

Question 10

Which process is triggered when a project is forecast to exceed its stage tolerances?

Accepted Answer

Managing a Stage Boundary. When stage tolerances are forecast to be exceeded, the Project Manager raises an Exception Report and the Managing a Stage Boundary process is used to plan the response. The Project Board may approve an Exception Plan via this process.

Answer

Controlling a Stage

Answer

Managing Product Delivery

Answer

Directing a Project

Question 11

In PRINCE2, who is responsible for project assurance?

Accepted Answer

The Project Board. Project assurance is the responsibility of the Project Board, which provides independent assurance.

Answer

The Project Manager

Answer

The Senior Supplier

Answer

The Project Support

Question 12

Which PRINCE2 principle is being applied when the Project Manager escalates a tolerance deviation to the Project Board?

Accepted Answer

Manage by Exception. The 'Manage by Exception' principle is applied when the Project Manager escalates a tolerance deviation to the Project Board. This principle delegates decision-making authority to the Project Manager within defined tolerances (e.g., time, cost, quality, scope, risk, and benefit). When a forecast indicates that a tolerance will be exceeded, the Project Manager must escalate the issue to the Project Board, which then decides on corrective action. This ensures that the Project Board only becomes involved when a deviation threatens the project's agreed limits, embodying the 'manage by exception' approach.

Answer

Continued Business Justification

Answer

Learn from Experience

Answer

Focus on Products

Question 13

What is the purpose of the Quality Register?

Accepted Answer

To record all quality management activities and their results. The Quality Register is a PRINCE2 management product used to record all planned quality management activities (such as reviews, inspections, and tests) and their results, including whether each activity was successfully completed or failed. This provides a central log for tracking quality control and assurance throughout the project, ensuring that quality criteria are met and that any non-conformances are documented.

Answer

To record all issues raised during the project

Answer

To record risks to quality

Answer

To record lessons learned about quality

Question 14

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is responsible for managing the risk; the risk actionee is responsible for implementing the response actions. The risk owner manages the risk overall; the risk actionee performs specific actions.

Answer

The risk owner owns the risk budget; the risk actionee does not

Answer

The risk owner is a senior role; the risk actionee is a team role

Answer

There is no difference; the terms are interchangeable

Question 15

Which TWO of the following are purposes of the Directing a Project process?

Accepted Answer

To authorize the stage plans. The Directing a Project process is for the Project Board to make key decisions and provide overall control. One purpose is to authorize initiation (option C), allowing the project to proceed from initiation to delivery. Another purpose is to authorize stage plans (option A), approving the work to be done in each management stage. Option B (manage day-to-day activities) is the Project Manager's role in Managing a Stage Boundary. Option D (create Exception Plan) is done by the Project Manager, not the Board. Option E (accept work packages) is part of Managing Product Delivery.

Answer

To manage the day-to-day activities of the project

Answer

To create the Exception Plan

Answer

To accept work packages from the Project Manager