PRINCE2F PRINCE2 Practices Practice Test 34 — 15 Questions

Question 1

Which of the following best describes the purpose of the Highlight Report?

Accepted Answer

It is a report from the Project Manager to the Project Board on stage progress. In PRINCE2, the Highlight Report is produced by the Project Manager and sent to the Project Board at a frequency defined in the Communication Management Strategy, summarizing stage progress, status, and any forecast issues. It is the primary mechanism for the Board to exercise 'manage by exception' between stage boundaries.

Answer

It is a report from the Team Manager to the Project Manager on work package progress

Answer

It is a report used to escalate tolerance deviations

Answer

It is a report from the Project Board to stakeholders on overall project status

Question 2

A risk has been identified that, if it occurs, could improve the project's likelihood of achieving its objectives. What type of risk is this, and which response is appropriate?

Accepted Answer

Opportunity; Exploit. The question describes a risk that could improve the project's likelihood of achieving its objectives, which is the definition of an opportunity (not a threat). The PRINCE2 guidance recommends the 'Exploit' response for opportunities when the project wants to ensure the opportunity is realized, making Option D correct.

Answer

Threat; Transfer

Answer

Opportunity; Reject

Answer

Threat; Avoid

Question 3

What is the purpose of product-based planning in PRINCE2?

Accepted Answer

To ensure that all products are defined before activities are planned. Product-based planning in PRINCE2 ensures that all products (both management and specialist) are identified and defined in the Product Breakdown Structure and Product Descriptions before any activities or dependencies are planned. This approach prevents scope creep and ensures that the project plan is built around what needs to be delivered, not just tasks. Option D is correct because it directly reflects this principle: defining products first, then planning activities.

Answer

To create a detailed project schedule

Answer

To assign responsibilities to team members

Answer

To identify the resources needed for the project

Question 4

Which document is used by the Project Manager to report progress to the Project Board on a regular basis during a stage?

Accepted Answer

Highlight Report. The Highlight Report is the correct document because it is specifically designed for the Project Manager to provide the Project Board with a regular summary of progress, achievements, and next steps during a management stage. It is typically produced at a frequency defined in the Communication Management Approach, ensuring the board remains informed without needing to attend detailed Checkpoint Reports.

Answer

End Stage Report

Answer

Checkpoint Report

Answer

Exception Report

Question 5

In product-based planning, what is the purpose of a Product Flow Diagram?

Accepted Answer

To show the sequence of product development and dependencies. In PRINCE2's product-based planning, the Product Flow Diagram (PFD) shows the sequence in which products are developed and the dependencies between them. This helps in planning the order of activities and identifying where products are needed as inputs for others. Option B is correct because the PFD's primary purpose is to map the logical flow and dependencies, not to define quality criteria, show hierarchy, or estimate effort.

Answer

To define the quality criteria for each product

Answer

To show the hierarchical breakdown of products

Answer

To estimate the effort required to create each product

Question 6

Which role is responsible for approving the Project Plan?

Accepted Answer

Project Board. The Project Plan is a key document that defines how the project will be delivered, including its scope, schedule, and budget. According to PRINCE2, the Project Board is collectively responsible for approving the Project Plan, as it represents the business, user, and supplier interests. This ensures that all stakeholders agree on the plan before execution begins.

Answer

Executive

Answer

Senior User

Answer

Project Manager

Question 7

What is the difference between Quality Assurance and Quality Control in PRINCE2?

Accepted Answer

Quality Assurance is an independent check of management processes; Quality Control checks product quality. Quality Assurance is an independent check that processes are followed; Quality Control checks that products meet specifications.

Answer

Quality Assurance is performed by the Project Manager; Quality Control is performed by the team

Answer

There is no difference; they are synonymous in PRINCE2

Answer

Quality Assurance focuses on products; Quality Control focuses on processes

Question 8

Which risk response is specifically for opportunities?

Accepted Answer

Enhance. Enhance, because PRINCE2 defines Enhance as the specific risk response for increasing the probability and/or impact of an opportunity. Unlike threats, opportunities require proactive responses to maximize potential benefits, and Enhance is the direct counterpart to Reduce for threats.

Answer

Transfer

Answer

Avoid

Answer

Reduce

Question 9

In the risk management procedure, which step includes evaluating the probability and impact of risks?

Accepted Answer

Assess. The Assess step in the PRINCE2 risk management procedure is where the probability and impact of each identified risk are evaluated. This step uses techniques such as probability-impact grids to quantify the risk exposure, enabling prioritization based on the risk's overall severity.

Answer

Implement

Answer

Identify

Answer

Plan

Question 10

During a stage, a Team Manager reports that a work package is likely to be delayed. What should the Project Manager do?

Accepted Answer

Assess the impact on stage tolerances and take corrective action if within tolerance. The Project Manager must assess the impact on stage tolerances. If the delay is within tolerance, they can take corrective action. If it exceeds tolerance, they must escalate via an Exception Report.

Answer

Close the work package and reassign the work to another team

Answer

Immediately raise an Exception Report to the Project Board

Answer

Instruct the Team Manager to continue as planned and report progress in the next Checkpoint Report

Question 11

Who is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Board (via Project Assurance). In PRINCE2, the Project Board is ultimately accountable for the project's success, and it delegates the task of providing independent assurance to the Project Assurance role. This ensures that the project is being managed correctly, in line with the business case, and that all management stages are compliant with PRINCE2 principles. The Project Board (via Project Assurance) is the correct answer because it is the only role with the authority to provide objective, independent oversight, separate from the day-to-day management performed by the Project Manager.

Answer

Team Manager

Answer

Project Manager

Answer

Project Support

Question 12

Which THREE of the following are types of issue defined in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, issues are classified into three specific types: Request for Change (A), which proposes a modification to the baselined products or scope; Problem/Concern (B), which covers any other issue raised by a stakeholder that is not a change or an off-specification; and Off-specification (D), which describes a situation where a product will not meet its agreed requirements or specification. These three categories are explicitly defined in the PRINCE2 issue theme and are used to determine how each issue is managed through the issue and change control procedure. Risk (C) is incorrect because it is a separate PRINCE2 theme dealing with uncertainty, not a type of issue. Change request (E) is incorrect because it is a generic term and not one of the formal PRINCE2 issue types; the formal type is Request for Change.

Answer

Risk

Answer

Change request

Question 13

Which TWO of the following are correct statements about tolerance in PRINCE2?

Accepted Answer

The Project Board sets stage tolerances for the Project Manager. In PRINCE2, the Project Board sets stage tolerances for the Project Manager as part of the 'Manage by Stages' principle. This allows the Project Manager to manage the stage within defined tolerances without needing to escalate every minor deviation, ensuring delegated authority is clear and controlled.

Answer

Tolerances apply only to time and cost

Answer

The Project Manager can never change tolerances without Board approval

Answer

Tolerances are set only at project level

Question 14

Which document describes the quality criteria for a product and is used during quality inspection?

Accepted Answer

Product Description. The Product Description defines the quality criteria for a product and is used during quality inspection to verify that the product meets its requirements. It is a PRINCE2 document that specifies the product's purpose, composition, derivation, and quality criteria. The Project Product Description is for the overall project product, not individual products.

Answer

Project Product Description

Answer

Quality Register

Answer

Quality Management Strategy

Question 15

What document is a key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive output of the Initiating a Project process. It consolidates the Project Brief, Business Case, and Project Plan into a single, controlled document that defines the project's scope, objectives, and governance. PRINCE2 mandates that the PID is created and approved during this process to provide a firm foundation for the project.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case