PRINCE2F PRINCE2 Practices Practice Test 34 — 15 Questions

Question 1

A project is using the recommended risk management procedure. After identifying a risk, what is the next step?

Accepted Answer

Assess the risk. The recommended risk management procedure steps are: Identify, Assess, Plan, Implement, Communicate. So after Identify, the next step is Assess (evaluate probability and impact).

Answer

Plan responses

Answer

Communicate the risk

Answer

Implement responses

Question 2

Which TWO of the following are opportunity responses in PRINCE2 risk management?

Accepted Answer

Exploit. Exploit and Enhance are opportunity responses. Avoid and Transfer are threat responses. Accept can be used for both.

Answer

Accept

Answer

Transfer

Answer

Avoid

Question 3

Which report is produced by the Team Manager to inform the Project Manager about progress on a Work Package?

Accepted Answer

Checkpoint Report. The Checkpoint Report is a progress report from the Team Manager to the Project Manager, typically produced at a frequency defined in the Work Package. Highlight Reports go from PM to Project Board. Exception Reports are for tolerance breaches. End Stage Reports are at stage end.

Answer

Highlight Report

Answer

Exception Report

Answer

End Stage Report

Question 4

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the Business Case, ensuring it remains viable and up to date. The Executive (SRO) owns the Business Case and is accountable for it, but the PM does the day-to-day maintenance.

Answer

The Project Support

Answer

The Senior User

Answer

The Executive (SRO)

Question 5

What is the purpose of the Quality Review technique?

Accepted Answer

To assess whether a product meets its quality criteria. The Quality Review technique is a structured review to assess whether a product meets its quality criteria and to identify defects. It is not for updating the Business Case, finalizing the project, or training users.

Answer

To update the Business Case with actual costs

Answer

To train users on the new product

Answer

To finalize the project and approve closure

Question 6

Which document is created during the Initiating a Project process and provides a baseline against which the project is managed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key document created during the Initiating a Project process. It provides a comprehensive baseline that defines the project's scope, objectives, approach, and controls, against which the project's progress and performance are managed throughout its lifecycle.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 7

In risk management, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is responsible for managing the risk; the risk actionee implements the response. The risk owner is responsible for managing the risk and ensuring the response is implemented. The risk actionee is the person who carries out the response actions. The risk owner may delegate actions but retains accountability.

Answer

The risk owner takes the risk on behalf of the organization; the risk actionee is the Project Manager

Answer

The risk owner is from the Project Board; the risk actionee is from the team

Answer

The risk owner identifies the risk; the risk actionee assesses it

Question 8

Which of the following is NOT a component of the Business Case?

Accepted Answer

Quality Register. The Business Case includes: reasons, options, expected benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. The Quality Register is a separate document used for tracking quality activities.

Answer

Expected benefits

Answer

Dis-benefits

Answer

Major risks

Question 9

During the Managing Product Delivery process, a Team Manager identifies a defect in a product that is currently being developed. The defect means the product will not meet its agreed quality criteria. What should the Team Manager do?

Accepted Answer

Raise an Issue to the Project Manager. The correct action is to raise an Issue. In PRINCE2, any problem, including a defect, is logged as an Issue. The Project Manager then decides if it is an Off-specification, Request for Change, or Problem/Concern.

Answer

Stop work on the product and wait for instructions

Answer

Correct the defect immediately and report it in the next Checkpoint Report

Answer

Record the defect in the Quality Register only

Question 10

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and approve the next stage plan. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the project plan and Business Case accordingly. Option A accurately describes this purpose. Option B describes the purpose of Managing Product Delivery, which handles the acceptance and delivery of work packages. Option C describes the purpose of Directing a Project, which provides overall direction and control. Option D describes the purpose of Closing a Project, which finalizes the project.

Answer

To accept Work Packages and deliver products

Answer

To provide overall direction and control to the project

Answer

To prepare the End Project Report and close the project

Question 11

Which TWO statements correctly describe the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An Off-specification is a failure to meet a requirement; an RFC is a suggestion to add or change a requirement.. An RFC is a proposal for a modification that is not currently required, while an Off-specification is something that is missing or deviating from the agreed specification. Option A is correct because an RFC suggests something new; option B is correct because an Off-specification indicates a required product is missing or incorrect. Option C is incorrect because changes may or may not affect the budget, and Off-specifications do not inherently decrease it. Option D is incorrect because both RFCs and Off-specifications are subject to formal change control and can be rejected.

Answer

An RFC always results in a change budget increase; an Off-specification always results in a decrease.

Answer

An RFC can be rejected by the Change Authority; an Off-specification must always be accepted.

Question 12

What is the purpose of the product-based planning technique in PRINCE2?

Accepted Answer

To ensure the project is focused on delivering products and understanding what needs to be created. The product-based planning technique in PRINCE2 ensures that the project is focused on delivering products and understanding what needs to be created. It achieves this by requiring the project to identify, define, and document all products (both management and specialist) before planning the activities and resources. This technique is foundational to PRINCE2's product-based approach, which prioritizes the outputs over the activities.

Answer

To define the quality criteria for each product

Answer

To allocate resources to teams

Answer

To identify the activities and dependencies in the project schedule

Question 13

Which TWO of the following are types of issues in PRINCE2?

Accepted Answer

Request for Change. The three official issue types in PRINCE2 are: Request for Change, Off-specification, and Problem/Concern. Options C and E are correct. Option A (Risk) is not an issue type; it is a separate concept. Option B (Defect) is not an official issue type. Option D (Change Request) is a synonym but the official term is 'Request for Change'.

Answer

Risk

Answer

Defect

Answer

Change Request

Question 14

In the PRINCE2 risk management procedure, which step involves deciding whether to respond to a risk and selecting the appropriate response?

Accepted Answer

Plan. The 'Plan' step is where risk responses are developed and selected. The 'Assess' step evaluates probability and impact, but the decision on how to respond is part of planning.

Answer

Identify

Answer

Implement

Answer

Assess

Question 15

Which THREE of the following are purposes of the Highlight Report?

Accepted Answer

To highlight the achievements and next-period plans. The Highlight Report is used to provide the Project Board with a summary of progress during a management stage, highlighting achievements and next-period plans, and informing them of any issues or risks requiring attention. Therefore, options A, B, and C are correct. Option D describes the purpose of the End Stage Report, which provides a full review of the stage and recommendations for the next stage. Option E describes the purpose of the Checkpoint Report, which provides a detailed account of Work Package progress to the Project Manager.

Answer

To provide a full review of the stage and recommend changes for the next stage

Answer

To provide a detailed account of Work Package progress to the Project Manager