PRINCE2F PRINCE2 Practices Practice Test 33 — 15 Questions

Question 1

Which TWO statements about tolerances in PRINCE2 are correct?

Accepted Answer

Tolerances are defined for each management stage. Tolerances are defined for each stage by the Project Board, and the Project Manager may only deviate within that tolerance without escalation. They are set for time, cost, scope, quality, risk, and benefits.

Answer

Tolerances are only for cost and time

Answer

Tolerances apply at project level only

Answer

Tolerances are set by the Project Manager

Question 2

In PRINCE2, who is responsible for providing assurance that the project is being conducted properly?

Accepted Answer

Project Assurance. Project Assurance is an independent role that ensures the project remains aligned with business, user, and supplier interests.

Answer

Project Support

Answer

Project Manager

Answer

Project Board

Question 3

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager maintains the Business Case, but the Executive (SRO) is the owner and accountable for it. The question asks who maintains it, so option C is correct. The Senior User defines benefits, and the Senior Supplier provides resources.

Answer

The Senior User

Answer

The Project Board

Answer

The Senior Supplier

Question 4

What is the difference between a Highlight Report and a Checkpoint Report?

Accepted Answer

Highlight Reports are for the Project Board; Checkpoint Reports are for the Project Manager. Highlight Reports are from PM to Project Board; Checkpoint Reports are from Team Manager to PM.

Answer

They are the same but with different names

Answer

Highlight Reports are written by the team; Checkpoint Reports are written by the PM

Answer

Highlight Reports are for stakeholders; Checkpoint Reports are for the Project Board

Question 5

Which document describes the quality criteria and quality methods to be applied during the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines the quality management system, including quality criteria and methods. The Product Description defines quality for a specific product. The Quality Register logs quality activities. The Project Plan includes schedules.

Answer

Quality Register

Answer

Product Description

Answer

Project Plan

Question 6

Which practice defines the project management team structure and roles?

Accepted Answer

Organising. The Organising practice defines the project management team structure, roles, and responsibilities, including the project board, project manager, and team manager roles. It establishes the project's organizational hierarchy and accountability lines, ensuring clear authority and communication paths.

Answer

Business Case

Answer

Plans

Answer

Progress

Question 7

What is the purpose of the Quality Register?

Accepted Answer

To record quality activities such as reviews and audits. The Quality Register records all quality management activities, including planned and actual dates, and results.

Answer

To record lessons learned

Answer

To record product descriptions

Answer

To record the project's acceptance criteria

Question 8

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. According to the management by exception principle, when a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. The Project Manager cannot unilaterally increase the budget or ignore the breach.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 9

In PRINCE2, who owns the risk?

Accepted Answer

Risk owner. The risk owner is responsible for managing the risk. The risk actionee performs actions.

Answer

Project Manager

Answer

Executive

Answer

Risk actionee

Question 10

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to a product specification, while an Off-specification is a product that has not met its specification. Ly captures the difference: a Request for Change (RFC) is a proposal to modify a product specification, often due to a new requirement, while an Off-specification is a product that has failed to meet its agreed specification. Both are types of issues in PRINCE2. Options A, B, and C are incorrect: A misattributes who raises them, B incorrectly relates to product timeframes, and C wrongly associates RFCs with scope and Off-specifications with schedule.

Answer

A Request for Change is raised by the Project Manager, while an Off-specification is raised by the Team Manager

Answer

A Request for Change is for future products, while an Off-specification is for completed products

Answer

A Request for Change is about scope changes, while an Off-specification is about schedule changes

Question 11

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case includes reasons, benefits, dis-benefits, costs, timescale, risks, etc. The Risk Register is a separate document.

Answer

Investment appraisal

Answer

Major risks

Answer

Expected benefits

Question 12

Which role is responsible for ensuring that the project provides value for money and is accountable for the Business Case?

Accepted Answer

Executive. The Executive (Senior Responsible Owner) is the single point of accountability for the Business Case and ensuring value for money. The Project Manager manages the project but is not accountable. The Senior User and Senior Supplier are part of the Project Board but not accountable for the Business Case.

Answer

Senior User

Answer

Senior Supplier

Answer

Project Manager

Question 13

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The correct outputs of the Initiating a Project process are the Project Initiation Documentation (PID) and the Business Case. The PID is a comprehensive document that consolidates key information, while the Business Case is refined and approved during this process. Option A (Project Plan) is an output of the Planning process, not Initiating a Project. Option C (Risk Register) is created during Initiating a Project but is part of the PID, not listed as a separate key output. Option D (Project Brief) is an output of the Starting Up a Project process. Therefore, only B and E are correct.

Answer

Project Plan

Answer

Risk Register

Answer

Project Brief

Question 14

In the product-based planning approach, what is the purpose of the Product Breakdown Structure (PBS)?

Accepted Answer

To identify all the products needed for the project. The PBS is a hierarchical decomposition of all products to be created. It helps identify all deliverables. The Product Flow Diagram shows dependencies, and Product Descriptions define quality criteria. The Project Plan is not a direct output of the PBS.

Answer

To define the quality criteria for each product

Answer

To show the order in which products will be created

Answer

To provide the cost estimate for each product

Question 15

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Making decisions on exception situations. The Project Board is accountable for the project's success, approves stage plans, and provides direction. The PM manages day-to-day, and assurance is delegated.

Answer

Performing project assurance activities

Answer

Managing day-to-day activities