PRINCE2F PRINCE2 Practices Practice Test 31 — 15 Questions

Question 1

In PRINCE2, what is the difference between a Risk Owner and a Risk Actionee?

Accepted Answer

The Risk Owner is responsible for managing the risk and implementing the response, while the Risk Actionee performs specific actions assigned by the Risk Owner.. In PRINCE2, the Risk Owner is accountable for managing the risk and ensuring that the response actions are implemented effectively. The Risk Actionee, on the other hand, is assigned by the Risk Owner to carry out specific actions as part of the risk response. Option B is incorrect because the Risk Owner is appointed during the 'Identify' step, while the Risk Actionee is appointed during the 'Assess' step when response actions are defined. Option C is incorrect because both identifying and assessing risks are part of risk analysis, not specific to the roles. Option D is incorrect because the Risk Actionee reports to the Risk Owner, not the reverse.

Answer

The Risk Owner is appointed during the 'Identify' step, while the Risk Actionee is appointed during the 'Implement' step.

Answer

The Risk Owner is responsible for identifying risks, while the Risk Actionee is responsible for assessing them.

Answer

The Risk Owner reports to the Risk Actionee on the status of the risk.

Question 2

Which register is used to record all issues that are raised during the project?

Accepted Answer

Issue Register. The Issue Register is used to record and track all issues raised during the project, including requests for change, off-specifications, and problems/concerns. Option A is incorrect because the Risk Register records risks, not issues. Option B is incorrect because the Quality Register records quality management activities and results. Option C is incorrect because Configuration Item Records track configuration items and their versions, not issues.

Answer

Risk Register

Answer

Quality Register

Answer

Configuration Item Records

Question 3

A project is in the Initiating a Project process. The Project Manager is creating the Project Initiation Documentation. Which plan should be produced during this process?

Accepted Answer

Project Plan. The Project Plan is created during the Initiating a Project process. Stage Plans are created during Managing a Stage Boundary. Team Plans are created by team managers as required. Exception Plans are created in response to an exception.

Answer

Exception Plan

Answer

Team Plan

Answer

Stage Plan

Question 4

Which TWO are examples of opportunity responses in PRINCE2?

Accepted Answer

Enhance. Opportunity responses in PRINCE2 include exploit, enhance, share, and reject. Among the options, B (Enhance) and C (Exploit) are correct opportunity responses. Option A (Avoid) is a threat response, not an opportunity response. Option D (Transfer) is also a threat response. Option E (Reduce) is a threat response. Therefore, the correct answers are B and C.

Answer

Avoid

Answer

Transfer

Answer

Reduce

Question 5

Which role is responsible for providing assurance that the project is being managed correctly in terms of business, user, and supplier interests?

Accepted Answer

Project Assurance. Project Assurance is an independent role that provides assurance to the Project Board on all three interests (business, user, supplier). Option A is incorrect because Project Support provides administrative support, not independent assurance. Option B is incorrect because the Project Manager is responsible for day-to-day management, not independent assurance. Option C is incorrect because the Team Manager is responsible for delivering work packages, not providing assurance across interests.

Answer

Project Support

Answer

Project Manager

Answer

Team Manager

Question 6

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case as part of day-to-day management, while the Executive owns it and approves changes.

Answer

Senior Supplier

Answer

Executive

Answer

Senior User

Question 7

Which of the following is a key difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to an agreed product, while an Off-specification identifies a product that does not meet its specification.. A Request for Change (RFC) proposes a modification to an agreed product, while an Off-specification (Off-spec) identifies that a product does not meet its specification. Option B is incorrect because both may or may not have cost and time impacts; it's not a defining difference. Option C is incorrect because both RFCs and Off-specs are recorded in the Issue Register, not the Risk Register. Option D is incorrect because both RFCs and Off-specs require appropriate authorization, typically at the level defined in the project's change authority.

Answer

A Request for Change always has a cost and time impact, while an Off-specification never does.

Answer

A Request for Change is recorded in the Issue Register, while an Off-specification is recorded in the Risk Register.

Answer

A Request for Change does not require authorization, while an Off-specification does.

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing the baseline for project management.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 9

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. Management by exception requires escalation via an Exception Report to the Project Board when a tolerance is forecast to be exceeded.

Answer

Continue and report in the next Highlight Report

Answer

Increase the project budget and continue

Answer

Close the project immediately

Question 10

In product-based planning, what is the purpose of a Product Flow Diagram?

Accepted Answer

To show the order in which products are created and their dependencies. A Product Flow Diagram shows the sequence in which products are created and the dependencies between them. Option B is incorrect because it describes a Gantt chart or timeline, not a Product Flow Diagram. Option C is incorrect because it describes a Product Description, which defines quality criteria. Option D is incorrect because it describes a Product Breakdown Structure (PBS), which decomposes the final product into components.

Answer

To show the timeline and resource allocation for product creation

Answer

To describe the quality criteria for a product

Answer

To break down the final product into its component products

Question 11

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide the Project Board with information to decide whether to continue with the project. Managing a Stage Boundary enables the Project Board to review progress, approve the next stage plan, and update the Business Case.

Answer

To manage product delivery by teams

Answer

To plan the initiation stage

Answer

To accept the Work Package from the Project Manager

Question 12

Which report is prepared by the Team Manager and sent to the Project Manager at regular intervals?

Accepted Answer

Checkpoint Report. The Checkpoint Report is a progress report prepared by the Team Manager and sent to the Project Manager at regular intervals. Option A is incorrect because the End Stage Report is prepared by the Project Manager for the Project Board at the end of each stage. Option B is incorrect because the Exception Report is prepared by the Project Manager when tolerances are forecast to be exceeded. Option C is incorrect because the Highlight Report is prepared by the Project Manager for the Project Board at regular intervals.

Answer

End Stage Report

Answer

Exception Report

Answer

Highlight Report

Question 13

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification; Off-specification identifies something that is missing or not working. A Request for Change is a proposal for a modification, while an Off-specification is something that should have been provided but is missing or not working.

Answer

There is no difference; they are the same

Answer

Off-specification is raised by the Project Board; Request for Change by users

Answer

A Request for Change is always budgeted; Off-specification is not

Question 14

Which role is responsible for independent assurance of the project?

Accepted Answer

Project Assurance. Project Assurance is an independent role on behalf of the Project Board, separate from management and support.

Answer

Team Manager

Answer

Project Support

Answer

Project Manager

Question 15

Which TWO of the following are responsibilities of the Project Board?

Accepted Answer

Authorize Stage Plans. Options C and D are correct. The Project Board is responsible for authorizing stage plans and providing overall direction and control of the project. Option A is incorrect because producing the Project Initiation Documentation is a Project Manager responsibility. Option B is incorrect because maintaining the Business Case is the Executive's role on behalf of the Board. Option E is incorrect because managing risks on a day-to-day basis is the Project Manager's role.

Answer

Produce the Project Initiation Documentation

Answer

Maintain the Business Case

Answer

Manage risks on a day-to-day basis