PRINCE2F PRINCE2 Practices Practice Test 30 — 15 Questions

Question 1

A project's Senior User requests a change to the product specification after the product baseline has been approved. What should the Project Manager do first?

Accepted Answer

Log the request in the Issue Register as a Request for Change and assess the impact. According to PRINCE2, any change to a baselined product must be managed via a Request for Change (RFC). The Project Manager should first log the request in the Issue Register and then assess its impact on the project's business case, plans, and risks before escalating to the Change Authority.

Answer

Inform the Senior User that changes are not allowed after baseline approval

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Reject the request because the baseline is already approved

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Approve the request as it comes from the Senior User

Question 2

Which level of plan in PRINCE2 is produced during the Initiating a Project process?

Accepted Answer

Project Plan. In PRINCE2, the Project Plan is produced during the Initiating a Project process. It provides the overall project timeline, costs, and resource requirements at the project level, and it is a key output of the Initiating a Project process along with the business case and project initiation documentation.

Answer

Exception Plan

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Team Plan

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Stage Plan

Question 3

What does the 'management by exception' principle in PRINCE2 mean?

Accepted Answer

The Project Board sets tolerances and only reviews the project if tolerances are forecast to be exceeded. Management by exception in PRINCE2 delegates day-to-day decision-making to the Project Manager within agreed tolerances set by the Project Board. The Board only intervenes when the Project Manager forecasts that a tolerance (time, cost, scope, quality, risk, benefit) will be exceeded, at which point an Exception Report is escalated. This keeps senior stakeholders focused on strategic oversight rather than routine operational detail.

Answer

The Project Manager must report all decisions to the Project Board immediately

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The Project Board makes all decisions for the project

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The Project Manager can ignore plans and work independently

Question 4

Which TWO of the following are components of a Product Description?

Accepted Answer

Acceptance methods. In PRINCE2, the Product Description is the document that defines a product's purpose, composition, derivation, format, quality criteria, and quality/acceptance methods. Option B (Acceptance methods) is correct because the Product Description must specify the quality control and acceptance approaches used to verify that the product meets its requirements. Option E (Quality criteria) is correct because the Product Description must state the measurable attributes the product must exhibit to be accepted by the customer. Option A (Lessons Report) is a separate PRINCE2 management product capturing lessons learned, not a component of a Product Description. Option C (Stage boundaries) relates to the end of a management stage and the End Stage Report/Next Stage Plan, not to a Product Description. Option D (Risk budget) is part of the Business Case (or risk management approach), not a component of a Product Description.

Answer

Lessons Report

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Stage boundaries

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Risk budget

Question 5

In PRINCE2, what is the purpose of the Quality Review Technique?

Accepted Answer

To review a product's fitness for purpose against its quality criteria. The Quality Review Technique is a structured method for assessing whether a product meets its quality criteria, involving a presenter, reviewers, and a chair.

Answer

To define quality criteria for products

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To approve the Project Plan

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To assess the project's overall quality management approach

Question 6

Which of the following best describes the purpose of the Directing a Project process?

Accepted Answer

To enable the Project Board to make key decisions and exercise overall control. The Directing a Project process is designed to enable the Project Board to make key decisions and exercise overall control over the project. It covers the board's responsibilities from project initiation through closure, including authorizing stages, reviewing progress, and providing strategic direction.

Answer

To coordinate the work of the team

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To produce the Project Plan

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To manage the day-to-day activities of the project

Question 7

Who is responsible for approving the Project Plan?

Accepted Answer

Project Board. In PRINCE2, the Project Board is the project's ultimate decision-making authority, sitting above the Project Manager and owning overall accountability for the project. Approving the Project Plan (and the Project Initiation Documentation that contains it) is a formal board-level decision because the plan commits the organisation's resources and defines the baseline against which the project will be controlled. The Project Manager drafts the plan, but only the Project Board can authorise it.

Answer

Senior User

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Project Manager

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Executive

Question 8

Which PRINCE2 principle is being applied when a project uses management by exception?

Accepted Answer

Manage by exception. Management by exception is a key principle where tolerances are set and escalation occurs only when tolerances are forecast to be exceeded.

Answer

Continued business justification

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Manage by stages

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Focus on products

Question 9

Which TWO of the following are components of the Business Case?

Accepted Answer

Major risks. Expected benefits and major risks are key components of the Business Case. Options and timescale are also components but not listed as correct in this set; the question asks for exactly two.

Answer

Configuration item records

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Quality register

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Product descriptions

Question 10

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is any relevant event that has happened, is happening, or might happen and requires management attention; issues are classified into three types: Request for Change, Off-specification, and Problem/Concern. Option A, Off-specification, is correct because it describes a situation where a product will not meet its agreed requirements or specification, which is one of the defined PRINCE2 issue types. Option E, Request for Change, is correct because it is the formal proposal to modify a baseline (such as a product, plan, or business case), and it is explicitly one of the PRINCE2 issue types. Option B, Opportunity, is not a PRINCE2 issue type; opportunities and threats are handled through the risk management approach, not the issue register. Option C, Risk, is not an issue type because PRINCE2 treats risks separately in the risk register and risk management theme. Option D, Change budget, is not an issue type; it is a financial provision (often part of the project budget) used to fund changes, not a category of issue.

Answer

Opportunity

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Risk

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Change budget

Question 11

According to PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring the project's viability against the Business Case, updating it with actual costs and benefits, and escalating any deviations to the Project Board. The Project Manager ensures the Business Case remains a living document that reflects the current justification for the project.

Answer

Senior Supplier

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Senior User

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Project Board

Question 12

During a stage, the Team Manager reports progress to the Project Manager. Which report should the Team Manager use?

Accepted Answer

Checkpoint Report. In PRINCE2, the Team Manager reports progress to the Project Manager using the Checkpoint Report. This report is a periodic (typically weekly) progress update from the Team Manager to the Project Manager, covering work completed, next steps, and any issues within the work package. It is the formal mechanism for the Team Manager to report on progress during a stage.

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Highlight Report

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End Stage Report

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Exception Report

Question 13

Which risk response is appropriate for a threat that can be mitigated by transferring the financial impact to a third party?

Accepted Answer

Transfer. Transfer is the PRINCE2 risk response that shifts the financial impact of a threat to a third party — typically via insurance, outsourcing, warranties, or contractual penalties. The threat still exists and may still occur, but the monetary consequence is borne by someone else, which is exactly what the question describes.

Answer

Avoid

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Reduce

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Accept

Question 14

What is the role of the Change Authority in PRINCE2?

Accepted Answer

To approve requests for change within an agreed delegated limit. The Change Authority in PRINCE2 is a role that is delegated by the Project Board to approve requests for change within a specific, agreed-upon limit (e.g., cost or time). This allows for efficient decision-making without requiring the full Project Board to convene for every minor change, while still maintaining control over the project's scope and budget.

Answer

To maintain the issue register

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To identify all changes in the project

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To implement approved changes

Question 15

Which TWO of the following are components of a Business Case?

Accepted Answer

Major risks. A Business Case in PRINCE2 is the document that justifies the project's initiation and continued viability. Major risks are a component because they must be identified and assessed to determine if the project's potential rewards outweigh the threats. Expected benefits are also a core component, as they define the measurable improvements that the project is expected to deliver, forming the basis for the justification.

Answer

Configuration item records

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Product descriptions

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Project team structure