PRINCE2F PRINCE2 Practices Practice Test 27 — 15 Questions

Question 1

Which PRINCE2 practice describes the management of product versions and baselines?

Accepted Answer

Change. B is correct because the Change practice in PRINCE2 is responsible for managing product versions and baselines. It ensures that all changes to products are controlled, recorded, and traceable, using configuration management to track versions and baselines of products throughout the project lifecycle.

Answer

Progress

Answer

Risk

Answer

Quality

Question 2

What is the purpose of a Checkpoint Report?

Accepted Answer

To provide the Project Manager with information on team progress. The Checkpoint Report is a PRINCE2 management product used by the Team Manager to report on team-level progress to the Project Manager at a frequency defined in the Work Package. Its purpose is to provide the Project Manager with information on team progress, including completed work, planned activities, and any issues or risks, enabling informed decision-making without escalating to the Project Board.

Answer

To provide the Project Board with information on stage progress

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To report an exception to the Project Board

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To document lessons learned

Question 3

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 requires the Business Case to be a living document that is reviewed and updated at each stage boundary. The Project Manager ensures that the Business Case remains viable by monitoring costs, benefits, and risks against the approved baseline, and escalates any deviations to the Project Board. This ongoing maintenance is a key project management responsibility, distinct from the Executive's ownership of the Business Case's justification.

Answer

Executive

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Project Support

Answer

Senior Supplier

Question 4

Which TWO of the following are typical roles in the Project Board?

Accepted Answer

Senior Supplier. The Project Board is the PRINCE2 management layer responsible for overall project direction and decision-making. The Executive represents the business interests and is the ultimate decision-maker, while the Senior Supplier represents the interests of those providing the project's products or services. These are two of the three primary Project Board roles, the third being the Senior User.

Answer

Project Manager

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Team Manager

Answer

Project Support

Question 5

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process because it consolidates all essential information needed to justify and manage the project, including the Business Case, Project Plan, and Project Brief. It serves as the single source of reference for the Project Board to authorize the project and for the Project Manager to proceed with delivery. Without the PID, there is no formal baseline for decision-making or control.

Answer

Project Brief

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Project Plan

Answer

Business Case

Question 6

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. In PRINCE2, when a project forecasts exceeding its cost tolerance, the Project Manager must escalate the issue to the Project Board via an Exception Report. This is because tolerances are delegated authority limits, and exceeding them requires a formal exception plan for approval. The Project Manager cannot unilaterally continue, close, or increase the budget, as these actions violate the management by exception principle.

Answer

Continue with the current plan and report the overrun in the next Highlight Report

Answer

Close the project immediately

Answer

Increase the project budget to absorb the additional cost

Question 7

Which TWO of the following are acceptable responses to a threat (negative risk)?

Accepted Answer

Avoid. Avoid and Transfer are valid threat responses. Enhance is for opportunities; Reject is for opportunities.

Answer

Exploit

Answer

Reject

Answer

Enhance

Question 8

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage in detail and request authorization from the Project Board. The purpose is to enable the Project Board to review the current stage's performance and approve the next stage plan.

Answer

To manage the work of the current stage

Answer

To create the Project Initiation Documentation

Answer

To close the project and produce the End Project Report

Question 9

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring the project's viability against the Business Case, updating it with actual costs and benefits, and escalating any deviations to the Project Board. The Project Manager ensures the Business Case remains valid and aligned with the project's objectives.

Answer

The Executive (Senior Responsible Owner)

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The Project Support

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The Senior User

Question 10

Which practice defines the project management team structure?

Accepted Answer

Organising. The Organising practice defines the project management team structure, including roles, responsibilities, and reporting lines. It establishes who is accountable for key decisions and how the team is organized to deliver the project. This is distinct from other practices that focus on justification, planning, or monitoring.

Answer

Business Case

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Plans

Answer

Progress

Question 11

In the Organising practice, what is the single point of accountability for the project's business justification?

Accepted Answer

The Executive (Senior Responsible Owner). In PRINCE2, the Executive (Senior Responsible Owner) is the single point of accountability for the project's business justification. This role owns the business case, ensures the project remains viable, and has ultimate authority over its initiation, continuation, and closure. The Project Manager is accountable for day-to-day management, not the business justification.

Answer

The Project Manager

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The Senior User

Answer

The Project Board

Question 12

In PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated requirements and satisfy the needs of the user or customer. This definition emphasizes that quality is about delivering what is actually required, not just adhering to a specification or achieving zero defects. It aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value.

Answer

Customer satisfaction

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Conformance to specifications

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Zero defects

Question 13

Which document describes the quality criteria and acceptance methods for a product in PRINCE2?

Accepted Answer

Product Description. The Product Description in PRINCE2 is the document that explicitly defines the quality criteria (the measurable standards the product must meet) and the acceptance methods (how the product will be verified against those criteria). This is a core component of the PRINCE2 'Quality' practice, ensuring that each product has clear, agreed-upon quality expectations before work begins.

Answer

Quality Management Strategy

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Project Product Description

Answer

Work Package

Question 14

Who is responsible for performing Project Assurance?

Accepted Answer

Project Board members (or their delegates). Project Assurance is a PRINCE2 responsibility that provides an independent check on the project's progress, compliance, and viability. The Project Board members (or their delegates) are accountable for this function because they represent the business, user, and supplier interests, ensuring objective oversight separate from day-to-day management.

Answer

Project Support

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Project Manager

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Team Managers

Question 15

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a new or modified product, while an Off-specification records something that should have been provided but is missing. A Request for Change (RFC) is a formal proposal to add, modify, or remove a product or component, while an Off-specification (Off-spec) records a situation where a product or component should have been provided according to the agreed specifications but is missing or does not meet them. In PRINCE2, both are types of issues, but they serve distinct purposes: RFCs drive changes to baselined products, whereas Off-specs capture deviations from the defined requirements.

Answer

A Request for Change is always raised by the Project Board, while Off-specification is raised by the Project Manager

Answer

A Request for Change requires a change budget, while Off-specification does not

Answer

Off-specification is a type of risk, while Request for Change is a type of issue